Livelihood Project Coordinator
Jordan River Foundation
Total years of experience :4 years, 11 Months
Resilient Youth Socially and Economically (RYSE) project Key Responsibilities Field and Micro Business
•Constructed partnerships with well-established organizations within the designated governorates. Planned and conducted visits to engage families in project activities, providing clear explanations about the project's purpose, goals, and the specific tasks outlined in the project plan that are slated for execution.
•Empowered families in specific areas to thrive socially, economically, and emotionally. This involves addressing social concerns, connecting families with the right resources, and kick-starting personal growth by assisting family members with job placements and grants.
•Conducted regular group meetings and customized training workshops for participating families to provide ongoing support, guidance, and skills development.
•Acted as a liaison between potential employers and qualified participants, facilitating introductions and matching candidates to open positions to aid participants' employment prospects.
•Oversaw and assessed the grants' assistance given to selected participating families by verifying invoices, conducting audits, reviewing their contents, and confirming the alignment of equipment with the agreed-upon specifications.
•Provided support both within office settings and in the field for numerous additional projects. Finance, Procurement, and Logistics
•Collaborated with internal departments and external partners to ensure smooth execution of project activities, including training courses and meetings.
•Oversaw both internal and external inquiries and financial submissions, including: 1. Training-related aspects (training materials, trainers, vehicle arrangements, room bookings, and meals). 2. Financial claims for associations, mentors, and monthly benefits for beneficiaries. 3. Financial claims for employers and allowances related to youth employment. 4. Logistic claims for each training, aligned with the task schedule, as well as claims linked to project-affiliated associations and centers.
•Confirmed all financial transactions conducted where adhered to the project's financial plan and budget. Documents and Staff Management
•Developed bi-weekly schedules for a two-year period, coordinating activities for a team of six coordinators. This involved compiling essential reports and addressing emerging challenges with proactive solutions.
•Managed comprehensive data for 36 families within our target regions, including ID management, documentation, updates, and maintaining both digital and hard copies.
•Offered continuous support, coaching, and guidance to team members to enhance their daily workflow.
•Conducting phone calls to the local community/target audience to collect the necessary data and conduct scheduled surveys.
Gender equality through economic, social and protection services for women and girls (DUTCH) Project Key Responsibilities Grants and Project Management
•Ensured the sensible utilization of project resources in strict adherence to both internal and donor-established policies and procedures.
•Led and oversaw the management of project grants and contracts, evaluating performance and recommending adjustments when necessary, including proposing amendments to activities, budgets, timelines, and extensions to optimize outcomes and compliance.
•Conducted on-site visits to actively monitor and evaluate the progress of grant recipients during the project's initial year.
•Prepared formal agreements between beneficiaries, mentors, and the organization, guiding parties through the approval workflow. Monitored compliance with grant-receiving protocols and followed up regularly with micro-business beneficiaries to ensure adherence to terms and track progress.
•Prepared monthly and quarterly projections for grant expenditures while continuously revising them based on actual expenses.
•Solicited and verified price quotations and invoices from grant beneficiaries to ensure accuracy of spending. Conducted field visits to independently validate those expenditures adhered to agreed-upon terms.
•Conducted on-site interviews with employees and employers, exploring potential business partnerships.
•Coordinated site visits from counselors to grant beneficiaries, and reviewed counselors' reports to ensure beneficiaries were receiving the required guidance and support and to monitor progress toward goals. Finance, Procurement, and Logistics
•Developed and implemented procurement plans, monitoring all procurement activities to ensure purchases were executed accurately and as outlined in the procurement plans confirming all necessary purchases were made.
•Handled requests and claims from internal and external parties, which includes managing financial requests and claims processes, such as: 1. Training-related aspects (training materials, trainers, vehicle arrangements, room bookings, and meals). 2. Financial claims for associations, mentors, and monthly benefits for beneficiaries. 3. Financial claims for employers and allowances related to youth employment. 4. Logistic claims for each training, aligned with the task schedule, as well as claims linked to project-affiliated associations and centers. Data Entry & Documents
•Managing data entry of beneficiaries' information into the information system, which involves inputting beneficiaries' data across all three phases for projects and activities beneficiaries.
•Maintaining documentation for all project operations and meetings, both internal and external: 1. Maintained comprehensive documentation of project activities, including expenditures and outcomes. 2. Documented minutes of meetings and action items from internal and external meetings, tracking all decisions made and subsequent tasks assigned to ensure clear communication and accountability. 3. Collated and organized project reports, progress updates, and financial data for internal review and external reporting to stakeholders. 4. Developed and implemented a systematic filing and data management system to allow easy retrieval and reference of project documents and materials. 5. Ensured all documents adhered to the organization's standards and confidentiality requirements.