Project Coordinator
Nelson
Total years of experience :11 years, 1 Months
• Tracked hours and expenses to keep project on task and within budgetary parameters.
• Kept corporate and client information confidential, adhering to data safety measures
• Managed demands and professionally adapted to frequent change, delays and unexpected events.
• Assisted with onboarding newly hired staff members and coached on task prioritization.
• Kept projects on schedule by managing deadlines and adjusting workflows.
Completes a broad variety of administrative tasks for the President & CEO including: managing
an extremely active calendar of appointments; completing expense reports;
composing and preparing correspondence that is sometimes confidential; arranging complex and
detailed travel plans, itineraries, and agendas; and compiling documents for travel-related
meetings.
• Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides
"gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time
and office.
• Communicates directly, and on behalf of the President and CEO, with Board members,
donors, Foundation staff, and others, on matters related to CEO's programmatic initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the
President, including those of a sensitive or confidential nature. Determines appropriate course of
action, referral, or response.
• Provides a bridge for smooth communication between the President's office and internal
departments; demonstrating leadership to maintain credibility, trust and support with senior
management staff.
• Works closely and effectively with the CEO to keep him/her well informed of upcoming
commitments and responsibilities, following up appropriately. Acts as a "barometer, " having a
sense for the issues taking place in the environment and keeping the President updated.
• Provides leadership to build relationships crucial to the success of the organization, and
manages a variety of special projects for the President, some of which may have organizational
impact.
• Successfully completes critical aspects of deliverables with a hands-on approach, including
drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the
CEO's ability to effectively lead the company.
•devising and maintaining office systems, including data management and filing;
•arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
•screening phone calls, enquiries and requests, and handling them when appropriate;
•meeting and greeting visitors at all levels of seniority;
•organising and maintaining diaries and making appointments;
• Leading the Project field coordinators and supporting various training needs and preparation for the “Lifesaving assistance to the most vulnerable families affected by the Syrian Crisis in Jordan.
• Monitor program progress against both programmatic and budgetary targets, adjusting program design as necessary
• Prepare timely and high-quality program and donor reports on project activities in compliance with internal SC requirements and any relevant external donor requirements.
• Assisting the Project Manager in overall management needs ensuring the Project reporting requirements are met in a timely and quality manner.
• Supervise and coordinate all program implementation ensuring timelines and quality of activities. Assist in strength in national institutions and local partners capacity to continue implement and provide access to quality community-based protection services beyond the life of the project
• Coordinate all Save the Children International activities in Zaatari Camp Field Office
• Support Field Officers and Assistants in planning and implementing program activities in a quality and timely manner
• Ensure that the project is on track in sense of indicators and immediate outcomes. -Child Safeguarding. Implement the project interventions and apply the knowledge in a way to don’t Harm
-Summarized and presented detailed proposal information in internal management reviews and customer fact-finding meetings.
-Researched and critically analyzed large volumes of data using spreadsheet and data mining skills and isolated and prioritized key data.
-Developed detailed requests for estimates used to kick off proposals.
-Drove development of overarching work plan across multiple proposal development workstreams.
-Worked creatively and analytically in problem-solving environment, internally and with clients.
-Adapted existing methods and procedures to create possible alternative solutions to moderately complex problem
- Worked on tenders for oil and petrol equipment’s in the whole world especially with Libya
- Coordinate the Tender process within the Tender team, set deadlines and responsibilities
- Manage all client's inquiries related to Oil and Petrol Equipment’s, i.e. Making Quotations,
making Invoices, phone calls and Emailing.
- Communicated with international Clients on the tender process, communicate internally, prepare
for and conduct internal meeting for each bid
- Established and maintained successful relationship with the company’s’ suppliers.
- Managed the administration function for the company and office which includes vacations, files,
requests …etc.