Senior international partnerships specialist
Qatar charity
Total years of experience :13 years, 0 Months
Senior International partnerships specialist, in the the field of programs and rehabilitation in international NGO. My main experience is on projects proposal, reports, desk research, programs development, strategic development
- Coordinate and prioritize office duties and functions.
- Responsible for HR requests inclusive of bank related matters, financial matters, Governmental institutions..etc
- Follow up on personnel issues such as visas, data, residency permits and orientation packages for new employees.
- Recruiting process and screening of new employees.
- Contracting process for new and return employees
- Completing MOL and SEC process.
- Tracking attendance and enforcing school regulations inclusive of work ethics, penalties, dress code..etc
- Prepare a variety of reports and dashboards, written materials including correspondence, bulletins, memoranda, calendars, requisitions, records, reports and evaluations; maintain associated records.
- Screen and routes correspondence, visitors and telephone calls from the public, faculty, staff; handling routine issues independently, referring to an appropriate staff member or prioritizing for dept. head's attention.
- Interpret, explain and apply regulations, policies and procedures.
- Exercise judgment and discretion in seeking solutions to complaints and problems.
- Prepare a variety of records and files, which may include personnel, budget, and payroll.
- Prepare a variety of forms.
- Train and provide leadership and work direction to school clerical, technical, and Admin personnel and others as assigned.
- Coordinate and assist with special events; assist in selection of personnel and program; assure adherence to legal requirements and Board policies; work with and assist personnel assigned to the positions.
- Member of the school's management team
- Supervising and leading Admin. Staff.
- Training Admin. Staff and evaluating general performance.
- General Admin. Tasks (Follow up with official communication with different governmental institutions. )
- Supervisor of Student's affairs and registration staff.
- Established registration system.
- Responsible for social media marketing (established and updating the school's official Facebook page\ directing and updating school official website\direct public relations tasks )
- Handling document control tasks.
- Scheduling tasks.
- HR related tasks ( Establish HR system, Contracting, overview and select new members, Payroll, follow-up with general evaluation of staff performance, preparing job descriptions, handling post and after employment processes )
- Handling school accounts ( student's fees\ payments, monthly records, accounting reports, arrange payments, applying policies )
- Handling and directing different exhibitions ( SEC education exhibitions)
- Handling and hosting different school's related projects (displays, events)
- Producing school newsletters.
- Preparing quarterly and semiannual school general performance reports to owners and stakeholders.
- Office management and coordination responsibilities (ex: follow up the company’s outgoing and received orders, issuing monthly reports of the company’s performance )
- Responsible for the communication - direct and indirect - between clients, customers, suppliers and the management.
- Following up with monthly accounting responsibilities such as, issuing End of the month accounting records and follow up with financial related tasks.
- Responsible for administrative work.
-Responsible for selling, marketing, contracting, Planning and execution of various events ( formal, governmental, VIPs and personal )
-Keeping records of any financial transactions related to events.
-Ensuring the level of service delivered to different parties.
-Drawing up the personal budget's related goals for approval of the director of MICE and reporting to the regional director of sales and marketing.
-Responsible for determining, maintenance and achievement of the departmental budget as well as the personal goals.
-Contracting and coordinating groups of well known accounts ( ex: Cisco, QOC, blackberry)
-Ensuring smooth running of all different aspects of operations related to groups and events ( guest relations, flights bookings, hotel reservations, personalized experiences, day to day operations and coordination)
-Managing Problem, and obtaining the best problem solving method to ensure internal and external customer full satisfaction.
-Marketing the event internally and for external clients in the best way possible.
-Registration and activation of customers accounts.
-Utilizing the overall sales process to achieve the owners and parent company overall vision and mission.
-Translating hotel sales' contracting materials, marketing collaterals and E marketing content from English to Arabic/ Arabic to English.
- Call centre tasks and Dealers help line tasks.
- Registration and activation of customers accounts.
- Handling complaints
- Over phone marketing.
-Responsible for administrative tasks and minutes taking.
-Responsible for regular filing.
-Event planning coordination
- letters writing and documenting
- translation
- Responsible for directing different groups.
- Scheduling responsibilities
- Providing reports for different departments.
- Providing reports for management
- Conducting staff evaluations.
- Problem solving.
