Trainee Officer
VFS Global
مجموع سنوات الخبرة :29 years, 2 أشهر
• Document scrutiny and collection of applications for visa processing.
• Handle customer/applicant queries personally or via email, or telephone.
• Handle cash and bank-related transactions if assigned and ensure 100% accuracy.
• Record & maintain all application data. Ensure accurate & timely data entry into the system with zero errors.
• Maintain compliance to the standard operating procedures, manuals, etc. without deviation in the process.
• Inform the applicants about the available Value Added Services and ensure delivery of Value Added Service options to applicants/ customers.
• Encourage applicants to provide feedback on services provided and their overall experience at the application centre.
• Ensure that the entire process is completed within the mandated Turn Around Time.
• Ensure judicious use of natural resources.
• Adhere to the environmental health and safety policy/objectives and guidelines of the organization.
• Enter information into kiosk software and ensure the accuracy of data inputted.
• Maintains proper use of required PPE, gloves, and safety procedures which will be provided.
• Responsible for the screening of passengers, administering collecting passengers swabbing or complete anterior nasal specimen collection and safety store specimen testing.
• Organizes workload sets priorities, completes assignments in a timely manner, and utilizes resources appropriately while complying with organizational standards.
• Preparing offers, letters, and memos.
• Control and distribution of Company profile to clients.
• Control and distribution of Material/Submittals, drawings, and calculation sheet for Post Tension Division.
• Updating the incoming and outgoing correspondence in EFS (Electronic Filing System).
• Ensure that reports and documents are routed in a timely manner.
• Data entry, control, and routing of subcontractor payment certificates/data.
• Calculating and checking to make sure payments, amounts, and records are correct.
• Procure materials, supplies, services, and equipment to support company requirements.
• Prepare Local Purchase order as per company requirements.
• Monitor orders to ensure on-time deliveries and expedite as required.
• Maintain documents and records related to purchasing.
• To provide administrative support to the Business Development Team and Managers as required.
• To support the manager with marketing materials, and tender documents as required.
• To word-process documents (i.e. letters, correspondence, and reports).
• To prepare prequalification documents for submission as required.
• To register the company online in supplier or vendor registration.
• To maintain filing system (electronic and manual).
• To order office supplies as required.
• Managing petty cash.
• Reconciling invoices and identifying discrepancies.
• Processing reimbursement forms.
• To ensure that business development documents used are well organized.
• To contact clients as required.
• To promote services to the clients.
• To carry out other such appropriate duties that may be reasonably required to successfully carry out the role.
• Preparing offers, letters, and memos.
• Full knowledge and support for the implementation of the QMS within the company (ISO 9001:2008).
• Control and distribution of Material/Submittals, and Drawings for Post Tension Division,
• Ensure that reports and documents are routed in a timely manner.
• Updating the incoming and outgoing correspondence in EFS (Electronic Filing System).
• Job wise filing in EFS.
• Data Entry, control, and routing of subcontractor payment certificates/data.
• Calculating and checking to make sure payments, amounts, and records are correct.
• Procure materials, supplies, services, and equipment to support company requirements.
• Support inventory reconciliation.
• Managing petty cash.
• Reconciling invoices and identifying discrepancies.
• Processing reimbursement forms.
• Creating and updating payment invoices reports.
• Maintain documents and records related to purchasing.
• Full knowledge in ERP (Enterprise Resource Planning) for making a requisition, closing reports, leave application, manual attendance, Goods transfer, goods voucher, and other applications.
• Act as technical support in various desktop computer application especially LAN.
• Install workstation and server operating system and maintenance updates.
• Install and configure new hardware or peripherals and Operating Systems drivers for hardware components.
• Install and configure new network hardware (hub).
• Maintain and troubleshoot network problems associated with cabling system.
• Installation/configuration of LAN virus protection software.
• Responsible for monitoring LAN performance within the company and troubleshoot any malfunction of hardware and software problems.
• Responsible for setting up hardware and software internet application.
• Conduct a seminar on barcoding, symbol testing, released reports for product verification, field audits and store check every month.
• Answering inquiries in the technical aspects of barcoding and auto-identification technology
• Attends client’s needs, inquiries, follow-up account, application of membership and renewal
• To conduct field audit in Supermarkets
• To report promotion, new items, and other important
matter when it regards to products.
• To monitor movements of goods in all Supermarkets
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