Consultant
Confidential Company
Total years of experience :23 years, 2 Months
• Create job description for new positions for approval of respective group and Human Capital
• Maintain, review and update the job description of each staff and ensure that all employees have their own job descriptions
• Receive and analyze requests regarding recruitment of new employees, transfer, promotion and other manpower and organization structure changes (creation of new business entity, department, section, merger or split of departments), new / additional manpower budget requirements, etc. and prepare analysis / recommendations for approval of the HC GM and / or the CEO
• Conduct job evaluation of new position / re-evaluation of existing job using the Mercer IPE System, propose recommendation for HC GM and CEO approval
• Administer the ERP Manpower Planning Module i.e. reflecting changes in position titles, grades, assignment transfer, reporting lines, creation of new positions, job codes, organizations, etc.
• Prepare manpower planning reports and statistics i.e. Monthly Workforce Report, MP Tracking Report, SAMA / Audit Reports, etc.
• In-charge of the preparation / calculation / consolidation of yearly salary increments, salary adjustments, upgrades, promotions and annual bonuses in coordination with HC GM/ GMs of all groups for approval of the CEO
• Coordinate the preparation/gathering of the yearly manpower budget for the whole bank in coordination with HC, Finance and all Groups for approval of the CEO and Board
• Handle executives’ recruitment (i.e. CXOs/GMs/DGMs/AGMs and highly technical positions) in coordination with HC GM/other GMs and the CEO
15 May 2008 - March 2012
• End to end local and international recruitment of Executives and Rank and File employees
• Received, checked and forwarded Employee Requisition Forms to the Planning Dept. for approval of HC GM / CEO
• Coordinated with recruitment agencies inside and outside the Kingdom (Middle East, Asia, Africa, Europe) for technical and high level requirements of the bank
• Searched/screened/shortlisted CVs of potential candidates from our database / head hunters / other sources for present requirements
• Contacted candidates, scheduled interviews (face to face/SKYPE/phone), consolidated the results, coordinated with the Resourcing Manager / Requisitioning Manager for the offer to be made, prepared offer letters, pre-employment medical examination requests, employment contracts and other pertinent documents
• Arranged the joining formalities of new staff (joining letter, email, phone and PC requests, bank account opening endorsement letter, ID and insurance cards, etc.)
• Coordinated with the Training Department for the orientation / training of new employees and arranged for their ticket bookings / hotel accommodations
• Encoded all information of new staff into the Oracle System and forwarded the files to Personnel Dept. for payroll processing
• Coordinated with Personnel Services and Employee Relations for the processing of entry/working visas, iqama issuance / transfer of sponsorships, etc.
• Arranged the booking/issuance of tickets, hotel accommodations and airport transfers of candidates / newly hired employees
• Provided regular recruitment update to all Groups (status of hiring, offer date, joining date, etc.)
• Received and processed payment of bills from recruitment agencies, accredited hospitals and recruitment expenses of new staff
Recruitment & Selection
• End to end local and international recruitment of Executives and Rank and File employees
• Received / processed Employee Requisitions Forms and obtained the approval of the CEO prior to recruitment
• Coordinated/liaised with recruitment agencies and head hunters in Europe, Middle East and Asia for the international manpower requirements of the company.
• Coordinated with the Media Department for the publishing of vacancies in local and international newspapers
• Posted vacancies in Canar / Etisalat websites and downloaded CVs of qualified applicants
• Short-listed applications received and forwarded them to the concerned department for perusal / final short-listing
• Called up and scheduled applicants for face to face interview in Sudan or telephone interviews
• Conducted panel interviews and consolidated the results of interviews and other assessments
• Prepared salary recommendations, offer letters, CEO approval, employment contracts, medical examination requests etc.
• Communicated with the successful candidates for the submission of employment requirements / other recruitment and joining formalities
• Coordinated with the Admin. Dept for the processing of entry visas, working permits, air tickets, hotel bookings, airport pick-ups, etc. for overseas candidates / new recruits
• Received and processed payments of bills from headhunters and advertising companies
Personnel and Employee Services
• Prepared staff alterations of new staff, promotions, transfers, resignation or termination of employees
• Entered all information of new staff / updates of employees into the Oracle system
• Created and maintained the 201 files of new / existing employees
• Processed employee requests - medical insurance, education assistance, bank accounts, reimbursements, etc.
• Administered the Leave and Attendance System of the company
• Processed leave requests (annual vacation, sick leave, emergency, official travel, etc.) of employees
Recruitment and Selection
• Handled all the recruitment activities of the Group all over the Middle East
• Searched candidates for job openings (prepared vacancy advertisements, short-listed applications received, called-up and scheduled applicants for testing and interviews)
• Coordinated with international recruitment agencies for technical manpower requirements of the company
• Conducted interviews and administered pre-employment tests
• Prepared offer letters, employment contracts, documents needed for application and cancellation of visas, labor permits etc.
• Arranged the joining formalities of new employees
Personnel and Administrative Services
• Assisted the HR Manager in the implementation of personnel and administrative policies, rules and procedures of the company
• Prepared/encoded administrative and personnel-related office rules, policies, memoranda, correspondences and documents for employees, departments and branches
• Maintained and updated the personal files (201 files) of all employees, HR, Admin and Legal files
• Handled and processed all administrative requirements of the office and branches (medical and life insurances, building contracts, utilities, office supplies, furniture and fixtures, etc.)
• Assisted the Legal Department in the investigation and reporting of employment accidents for insurance processing
Recruitment and Selection
• Coordinated with different departments for positions to be opened and finalized the list for print advertisement / uploaded vacancies into the company's website / submitted vacancies to Civil Service Office
• Processed job applications - accepted and screened applications, scheduled interviews and examinations, administered technical examinations, interviewed applicants, conducted background investigation, prepared applicants’ profiles and matrices for Personnel Selection Board (PSB) deliberations
• Served as Secretariat during PSB deliberations
• Prepared the final list of successful candidates together with the appointment papers and other pertinent documents for signature of the appointing authority (Secretary of Department of Trade and Industry) and submitted all relevant documents to the Civil Service Office for appointment confirmation
• Coordinated with the successful candidates for their pre-employment requirements and joining formalities
Performance Management
• Member of the Technical Working Group (TWG) who created the Performance Evaluation System (PES) of the Office
• Administered the implementation of Performance Management System (PES)
• Provided reports to the Management on the performance evaluation of all employees twice a year (1st and 2nd semesters)
• Provided technical and administrative support to employees on their performance evaluation concerns
Personnel and Employee Services Administration
• Prepared personnel budget requirements of the Office every year for submission to Dept. of Budget & Mgt.
• Processed the salaries of regular and contractual employees twice a month
• Processed overtime claims, leave credits monetization, bonuses, separation & retirement pays and other benefits of all employees
• Administered the Leave Administration and Time Monitoring System (LATMS) of the Office
• Processed daily time records, attendance report, leave applications and leave credits of employees
• Updated regularly all the information of employees in the HR Information System and in the individual 201 files
• Attended to employees' queries, problems and requests regarding office's rules and regulations
• Issued certifications to employees for different purposes (employment, travel, loan, study, etc.)
• Coordinated with government agencies and private organizations local and abroad
• Provided administrative/secretariat services to HR-related committees from time to time
Training and Development
• Conducted orientation seminar for new employees regarding office rules, policies and procedures
• Assisted in the conduct of in-house seminars, trainings and workshops
• Assisted in the conduct and analysis of Training Needs Assessment
• Prepared Powerpoint presentations, seminar materials and training certificates
Completed 27 units out of 36 units required in the course. Did not finish the course as I went to Dubai, UAE to work.
Bachelor's Degree in Business Administration Major in Marketing and Minor in Management, Advertising and Public Relations