Senior Procurement Engineer
Contraco WLL
Total years of experience :16 years, 6 Months
Buildings, Road, & Infrastructure Contractors
Duties and Responsibilities
• Preparation of procurement schedule. Analyzes technical details; specification, drawings, vendors credentials/ prequalification, and facilities.
• RFQ preparation includes raising queries to clients/consultants concerning document discrepancies, administration of sending out enquiries, take-offs, and subsequent submission.
• Evaluate and check the tender package, including scope of work, bid clarification, pricing schedule, bid list, and technical questionnaire.
• In conjunction with the estimator, conduct site inspection for tender understanding, analysis of conditions, assessment of risk, and identification of activities that may or may not be shown in the tender documents.
• Review received quotations and prepared comparative statements against the obtained budgetary and cost provisions. Negotiation meetings with sub-contractors/suppliers for evaluation and further processing for approvals.
• Responsible for preparing Subcontracting agreements/LOI’s, as directed, in accordance with the approved packages.
• Arranging the LPO’s for materials and negotiating with approved suppliers to supply quality materials.
• Analyze and interpret variations to the original scope/contract specification and drawings.
• Interview and review of new vendors particulars and suitability, approval/rejection as per company QA/QC system requirements.
• Co-ordinate with the Project Manager/Operations Head for the material requirements, verification & ensure timely delivery as required.
• Deal with subcontractors/suppliers for the delivery of materials and defective/non-conforming materials and arrange for replacement of the same.
• Monitor the performance of the approved subcontractors/suppliers and ensure receiving quality materials as per requirement and company-approved list.
• Responsible for evaluating, assessing, and selecting vendors based on capabilities, performance, and consistent quality assurance. Continues monitoring of the market by attending trade exhibitions, and discussions with potential subcontractors/suppliers to update with the market trends in relevant categories of purchases.
• Responsible for reviewing and arranging the submission of subcontractor’s pre-qualification.
• Review and organize the submission of the suppliers and subcontractors material submittal in compliance with contract and project specifications.
• Responsible for arranging and attending meeting with the Consultant and Client for technical and material presentation for approval, preparing and submitting the minutes of the meeting.
• Manage overall direction, coordination, and evaluation of procurement for the organization.
• Implement procurement strategies to maintain security of supply and optimum value of money.
• Perform all procurement and contracting activities including pre-qualification, tender management, negotiation, and preparation of contracts.
• Set policy and guidelines for delivering commercial and cost-effective procuring process for the business.
• Implement changes and develop new processes to better procure goods and services.
• Negotiate contracts with subcontractors/suppliers to obtain the best price and service.
• Identify cost reduction to opportunities to achieve financial goals.
• Analyze market and delivery trends to develop procurement technologies & processes and support those trends.
• Identify areas for improvement to continually drive performance and business results.
• Review current processes for procurement and make recommendations where appropriate.
• Provide periodic reports to the management on purchasing, controls, and processes. Preparing vetting sheets from obtained quotations and inform cost-effective suppliers to the management.
• Monitor and review the specifications in order to secure the required materials in cost-effective manner.
• Develops effective working relationships with internal functions both for department and group, ensuring effective links and co-ordination of input for the purposes of supporting the on-going business.
• Responsible for scheduling meetings, timely deliveries, checking product quality, and project plan.
• Maintaining records of subcontractor/supplier’s evaluation, contracts, and vendor relationship.
• Identifying and developing a dedicated alternative vendor source.
• Provide accurate pricing date to estimation for preparing submission for bids and tender.
• Implementing a quality management system at the site as per the approved Project Quality Plan.
• Prepares work inspection requests (WIR) for each construction activity and submits them to the consultant to ensure they cover all the construction activities done on-site.
• Checks all incoming materials as per project specifications and approved material submittals.
• Inspect all materials internally before submitting for inspection (MIR) to the consultant, raising the NCR to the supplier in case the substandard material is delivered.
• Monitors MIR & WIRs and test reports and updates the site team on the status.
• Establishes and monitors control of QA/QC Plans, Method of Statements, and Test Plans before commencement of the project and implementing it during the project to meet the project quality requirements and client’s expectations.
• Verifies if work inspections are conducted as per the plan and advises the construction team for the corrective action to avoid the rejection of work.
• Maintains the records of all work and material inspections and provides the data in the weekly progress meetings.
• Make sure that logs are available along with the test reports for all types of tests as per the approved testing matrix.
• Review construction drawings, method statements, plans, and specifications.
• Review and arrange submittals of pre-qualification, materials submittals & testing (laboratory testing), and Method statement.
• Developing strategies required in the project to eliminate Non-Conformances and violations and to minimize Quality issues in the project.
• Pre-inspection to the site/store & preparing the documentation of work for WIR (Work Inspection Request) and MIR (Material Inspection Request). Inspection and issuing RFI (Request for Information), and RAS (Request for Alternative Substitute).
• Controlling all inspection activities on-site in line with ITPs (Inspection and Test Plan).
• Preparing analysis and trending of Inspection Request, NCRs to create strategies for the corrective and preventive measures.
• Review manufacturing plan, drawings, and specifications.
• Make sure that all inspection activities are in accordance with company standards and achieve satisfaction with the management and its clients.
• Compilation of all necessary quality control checklists.
• Presenting report in all activity; manufacturing report, defective products, and delay of work.
• Maintain and update Quality document report.
• Organize, manage, and update inventory system.
• Receive, check documents, and report on goods received in the store.
• Dispatch materials with proper documentation and tags whenever required.
• Implement the First in First out.
• Arrange and post data in record books.
• Close coordination with accounts and Admin Department.
• Overall responsibility for physical stock.