Site Materials Manager
MITSUBISHI CORPORATION
Total years of experience :13 years, 8 Months
Coverage area responsibility:
• Coordinate with HQ Project procurement team to ensure efficient movement of all PO materials and evaluate all materials before sending to site and appointed fabricators. Expedite materials if/when required. Evaluate all production schedules and determine all required PO materials and ensure availability of all materials
• Monitoring logistics transportation from local and overseas vendor as per purchase order and expediting schedule.
• Monitor transportation of materials from the vendor shop to arrive at the port of destination, and prepare all material documentation if there is a delay in the customs process which may be due to mistake or lack of information in customs documents.
• Conducted surveys for the preparation of heavy lift item transportation (such as; Turbine Generators, Transformers, Girder Frames, and Other Over Dimensions and Heaviest items), and ensure the roll on / off of abnormal cargoes goes smooth.
• Monitoring and controlling for receiving materials, material inspections, photographing deliveries, checking completeness of order and monitoring all back ordered items.
• Responsible developing and implementing of the site material laydown yard plan for effectively storing materials at site, and include extend scope for warehouse and materials handling equipment support.
• Responsible to provide information according to technical queries (TQ) of materials by clarification material compared BOQ or BOM as per construction drawing, supply materials, availability materials, differences specification of material item.
• Review materials site (SI)instruction before issuing to related contractor due to shortage, replacement materials, substitute materials, or additional material supllied.
• Review puchase request of materials that received from construction engineer following technical specification, materials specification, quantity, requisition of materials schedule.
• Sourcing and negotiated with supplier or vendor for supplying materials items as per additional material request by construction, and ensure specification of materials, budget of purchase, purchase term, warranty and delivery time meet with company and construction requirement and policies.
• Responsible for transferring custody of materials to contractors as requested complying with construction Procedures.
• Manage and controlling storage of mandatory spares, special tools for commissioning and startup operation as per procedure in the contract term, and make sure the all of items in good packing and condition until ready to issue or handover.
• Liaise with Engineering and construction team (Piping, Structural, Electrical, Instrument and Mechanical) department regarding schedule of Material Take off and reconciliation of stock. And preparing report on material shortfalls, damage or non-conformance. And advise alternatives solution to construction and procurement team.
• Monitoring and Coordinate with construction QC for materials check if materials back loaded due to project deferral. And conducted monthly Check for expired dates, condition of materials and scrap them if required.
• Responsible to prepare site vendor database for site local procurement, and prepare RFQ complete with contract terms, review quotation, create bid tabulation, negotiating price of goods and services, payment terms and the last is deliveries and warranty of goods and services.
• Maintain and update the material tracking log and progress of the activities related to material management.
• Good Implementation on company regulation, HES and performance improvement.
Scope: Engineering, Procurement, and Constructions.
• Manage and maintain of good working relationship within the workforce and implementation of best management practices.
• Selected and Coordinate forwarder agents, cargo clearance, shipping agent, to handle project materials handling and transportation from and to project site ontime schedule.
• Interface with various project groups, suppliers, engineering, quality group and fabrication and construction groups.
• Control and monitor are checked on receiving for completion and certification and that any liaison required with material inspection is maintained.
• Responsible to maintain proper material and equipment storage in accordance with agreed procedures.
• Control and monitor correct materials are prepared for issue for erection or installed.
• Carried out weekly periodic stock checks of balance materials are carried out for accountability as per procedures.
• Responsible to provide information according to technical queries (TQ) of materials by clarification material compared BOQ or BOM as per construction drawing, supply materials, availability materials, differences specification of material item.
• Review materials site (SI)instruction before issuing to related contractor due to shortage, replacement materials, substitute materials, or additional material supplied.
• Review purchase request of materials that received from construction engineer following technical specification, materials specification, quantity, requisition of materials schedule.
• Sourcing and negotiated with supplier or vendor for supplying materials items as per additional material request by construction, and ensure specification of materials, budget of purchase, purchase term, warranty and delivery time meet with company and construction requirement and policies.
• Responsible to maintain correct material is committed to project and assist with final reconciliation.
• Ensuring materials are correctly committed to project and assist with final contract requirement.
• Ensuring that surplus and scrap materials are handled in accordance with contract requirement.
• Ensure all team are fully comply with HSE, Ethic and Compliance procedures
High standard of safe working practice, quality and productivity as well as compliance with the code of business conduct.
Project Name: Coal Fired Power Plants Banten 1x670 MW
Duration: 2.5 Years
Scope: Engineering, Procurement, Constructions, Commissioning, and Start Up Operation
• Control and monitoring incoming materials are in good condition and accordance with requirement of Purchase Order (meeting project requirement, such as material type, grade).
• Establish project coordination of site procedures for procurement, and oversee the development of other coordination procedure
• Review established Company Site Procurement and Contractor’s procurement procedures and processes.
• Interface with Contractor or Subcontractor to develop and implement overall and individual purchasing plans (seek input from Project Sourcing Specialists as appropriate).
• Review and implement Project additional Purchasing and Materials Management plans including plans for purchase of additional materials, substitute materials, spare parts and for purchase of bulk materials.
• Review and modify, as necessary, Contractor’s purchasing and contracting documents to ensure compliance with Company’s requirements including terms and conditions of the contract.
• Report schedule and cost data to PMT with regards to procurement activities,
• Advise PMT of procurement issues and steps being taken to mitigate consequences
• Liaise with PMT-Quality Control inspectors and contractor to resolve material issues including but not limited to follow-ups closure of Over, Short & Damage (OS&D).
• Prepare weekly material status report, including monitoring, updating based on latest material movement.
• Maintain good record of receiving & issuing of materials in daily basis.
• Compile data to expedite procurement and logistics activities.
• Assist production engineer to follow up material movement from warehouse to shops, shops to erection area.
• Collaborate with warehouse team for material receiving & issuing to site.
• High standard of safe working practice, quality and productivity as well as compliance with Code of Business Conduct of Company.
• Responsible to review contract requirements, and correspondence with vendor team to arrangement Project Kick Off Meeting, Engineering Deliverable sequence, Test Plan, FAT Plan, Pre Delivery Inspection to make sure all remaining finishing of package has been closing, then arranging pre delivery inspection to ensure all of items in the package has meet with project delivery requirement according to Packing and, Handling and Storage as per packages shipping procedure.
• Responsible for vendor inspection and expediting following purchase items at some vendors throughout the world to meet the project milestone schedules
• Coordination with internal discipline engineers, project team, external source expediting agencies, inspection and shipping to meet the delivery of the goods in line with purchase order delivery schedules
• Responsible for vendor inspection and expediting following purchase items at vendors in Indonesia (ABB, and Schneider) to meet milestone schedules as per project target for packages erection and installation.
• As site representative at vendor for inspection and expediting, make sure vendor for submitting of engineering deliverables, production schedules, and continuous surveillance of each purchase order and suggest appropriate actions to minimize delayed production and deliverable of packages order.
• Day by day communicate and coordination with internal discipline engineers to reporting milestone packages production, engineering deliverable progress, and achievement purchase order milestone, and make sure production progress in line with order delivery schedule.
• Coordination with qc inspector at site to review engineering deliverable daily progress, identify issues related daily achievement progress, and find out delayed purchase order issues that affect to production milestone. Suggest to vendor to find out bottleneck of issues to avoid any delayed. And communicate with responsible engineers and procurements team to have approval for suggestion action to avoid any delayed.
• Attend pre-inspection meetings as required
• Track close out of non-conformity reports
• Issue Inspection Release Notes
• Liaise with Project Procurement Manager for Inspection matters
Contractor : McDermott Asia - Batam Yard
Position as Field Logistics and Materials Coordinator
Fabrication and Construction at Yard
• Control and monitoring incoming materials are in good Condition and accordance with requirement of Purchase Order (meeting project requirement, such as material type, grade).
• Review established Company Site Procurement and Contractor’s procurement procedures and processes.
• Interface with Contractor or Subcontractor to develop and implement overall and individual purchasing plans (seek input from Project Sourcing Specialists as appropriate).
• Review and implement Project additional Purchasing and Materials Management plans including plans for purchase of additional materials, substitute materials, spare parts and for purchase of bulk materials.
• Review and modify, as necessary, Contractor’s purchasing and contracting documents to ensure compliance with Company’s requirements including terms and conditions of the contract.
• Advise PMT of procurement issues and steps being taken to mitigate consequences
• Liaise with PMT-Quality Control inspectors and contractor to resolve material issues including but not limited to follow-ups closure of Over, Short & Damage (OS&D).
• Prepare weekly material status report, including monitoring, updating based on latest material movement.
• Assist production engineer to follow up material movement from warehouse to shops, shops to erection area upto offshore installation campaign.
• Collaborate with warehouse team for material receiving & issuing to site.
Loadout and Offshore Installation.
• Coordinate the receiving and dispatch of all materials and equipments to be loaded into construction vessel (Derrick Barge) as per Master List materials and equipments of Jacket, Well Head, and Central Processing Platform.
• Control and monitored inventory of all materials, equipment, consumable, and rental equipments for instalaltion purpose.
• Collaborate with Contractor Installation team for material receiving & issuing during the installation of Jacket, Well Head, and Central Processing Platform.
• Collaborate with T&I engineer to monitoring uses of equipments, materials and consumable during the installation.
• Ensure a complete and up to date filling systems of all shipping manifest, MSDS, Equipement and Materials Certification.
• Control and monitoring operation at port and shore base during mobilization / Demobilization phases of Construction vessels, when required.
• Interface with contactor to prepare paperwork of all equipments, and rental equipments to be re-export to origin place after installtion completion.
Sept 2010 - Sept 2012
Employer: Mobil Cepu Ltd (BUT. Exxon Mobil Indonesia Ltd)
Position as Logistic Coordinator as hoc Material Coordinator
Duration: 2 Years Attended
Consortium Contractor: EPC-1 (Samsung Engineering & Constructor and Tripatra), EPC-2 (IKPT), EPC-4 (Sembawang Offshore Singapore)
Position as Logistic Coordinator as hoc Material Coordinator for EPC-1 for Banyu Urip Project Development under Exxon Mobil Cepu Ltd, and have responsibility for Master List SKK Migas, Custom Clearance Formalities, Logistics Traffic for EPC-1 (Onshore Production Facilities), EPC-2 (Onshore Pipeline), and EPC-4 (Floating Storage Offshore).
Project Name: Banyu Urip Project Development
Scope: Engineering, Procurement, Constructions, Offshore Installation, and Start Up Operation