HR Admin Officer
CLIC Qatar Trading Company W.L.L
Total years of experience :9 years, 7 Months
Administer the recruitment for Local & International, selection and onboarding process including visa application for new joiners.
Prepare HR documents, like employment contracts and new hire guidance.
To do QVC booking for new hires.
Assist payroll department by providing relevant employee information (e.g., leaves of absence, sick days and work schedules).
Apply for the bank accounts for newly joined employees.
Enroll new employees for the Workmen compensation policy.
Co-ordinate with PRO for the five factory’s licenses, Staff’s villa agreement renewals & Land rent payment.
Up to date with the various laws and changing regulations.
Being the first point of contact for employees on any HR-related queries.
Liaise with external partners such as external auditors and the legal team.
Handling any disciplinary processes and formal grievances.
Ensure that the resignation process is completed smoothly.
Handling employees flight ticket & hotel bookings.
Completed procedures needed for the ISO Audit 9001:2015.
Ensure that all employees have departure interviews, either in person or online.
Carry out general administrative activities for the HR Department, such as sorting mail, answering phones, creating standard Human Resources papers and correspondence, and managing the HR inbox.
Ensure that electronic and paper-based personnel files are kept up to date and that filing/archiving is done on time.
Ensure Workstation Risk Assessments are conducted for all new starters/ when employee’s desk locations change and refer staff issues for Health and Safety risk assessments where appropriate.
Arrange travel accommodations and process expense forms.Administer the recruitment for Local & International, selection and onboarding process including visa application for new joiners. Prepare HR documents, like employment contracts and new hire guidance. To do QVC booking for new hires. Assist payroll department by providing relevant employee information (e.g., leaves of absence, sick days and work schedules). Apply for the bank accounts for newly joined employees. Enroll new employees for the Workmen compensation policy. Co-ordinate with IT & Vehicle departments. Worked closely with the Public Relations Officer who handles the matters in the government organizations. Co-ordinate with PRO for the five factory’s licenses, Staff’s villa agreement renewals & Land rent payment. Up to date with the various laws and changing regulations. Being the first point of contact for employees on any HR-related queries. Liaise with external partners such as external auditors and the legal team. Handling any disciplinary processes and formal grievances. Ensure that the resignation process is completed smoothly. Handling employees flight ticket & hotel bookings. Completed procedures needed for the ISO Audit 9001:2015. Ensure that all employees have departure interviews, either in person or online. Carry out general administrative activities for the HR Department, such as sorting mail, answering phones, creating standard Human Resources papers and correspondence, and managing the HR inbox. Ensure that electronic and paper-based personnel files are kept up to date and that filing/archiving is done on time. Ensure Workstation Risk Assessments are conducted for all new starters/ when employee’s desk locations change and refer staff issues for Health and Safety risk assessments where appropriate. Arrange travel accommodations and process expense forms.
Skills: HR Management · Administrative Assistance · Workplace Safety · Time Management · Soft Skills · Interpersonal Skills · Relationship Building · Recruiting · Office Administration · Customer Experience · Organization Skills · Problem Solving · Teamwork · International Recruitment · Benefits Administration · Employee Learning & Development · Employee Data Management · Performance Management · Payroll Assistance · Recruitment & Onboarding · HRIS Tools - CISCO, E-Wrapper, Focus
On-boarding & Off-boarding Process
Preparation of salary breakup
Issuance of Offer letters & Appointment letters
Issuance of HR letters
Issuance of Payslips & Experience letters
BGV coordination
Add/delete employee details in HR tool
Collection of investment declarations & proofs
Maintain master data and reports
Medical insurance coordination for NJ
Employee query management
Handling monthly attendance sheet for payroll
Assist in managing database of HR for about 1000 staff.
Assist HR Manager for documenting and recording Staff details.
Coordinating, negotiating with employment and advertising agents on service fee,
advertisement recruitment and interview schedules
Arrange interviews
Prepare Offer Letter to selected candidates and Letter of Rejection to unsuccessful
candidates
Attending to employees’ grievances and complaints; provides guidance if necessary
Providing feedback to management
Organizing corporate events such as company’s dinner, corporate trip, family day
etc.
Reviews, updates and maintaining proper filing of insurance policy, HR handbook,
provide appraisal form and training schedules
Vehicle Maintenance
Assist PRO’s for on time renewal of RP and Istimara
Ticket booking for employees.
Receive Quotation for stationery and other office items.
Handling calls, emails and letters
Administrative Assistant:
Assist in Vendor payment (Cheque issuing and tracking the payment process).
Documenting the invoices against purchase order.
Process invoices for departmental stationery purchases.
Collecting monthly attendance report from all the outlets (18).
Update the master sheet for Vehicle maintenance (Istimara and Insurance)
Cash deposition to the group account on daily basis.
Ad-hoc request.
Induction for newly joined Associates
Preparing the monthly input to run the payroll
Maintaining, Handling & managing the salary process
Updating & monitoring the new hires of the month
Issuance of Offer Letters as well as ID Cards to the new joiners
Processing the PF Withdrawals Forms
Generating the ESI Temporary Cards for the new joiners
Preparing & submitting the Accident Report of the employee
Managing documentation of Associates
Prepare Wage register & Service records for all the stores
Issuance of pay slips
Store visit Conducting activities
Bank account updating for salary release
Conducting recruiting drives
Issuance of Relieving Letter & Experience Letter at the time of Exit formalities
Activities and societies: Took initiative to improved the work place safety policies in the organization. IOSH stands for Institution of Occupational Safety and Health, the Chartered body for health and safety professionals. IOSH is a UK-based organization offering professional qualifications in order to raise standards of health and safety in the workplace.
Activities and societies: Completed the course with Airport training Flexibility, problem-solving abilities, teamwork, interpersonal skills, communication, responsibility, and interpersonal skills
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