ديباك توماس

As a Procurement Executive, my operations covered but not limited to Furniture, Marketing Campaigns
and Services, IT Products, Gym Equipment and Flooring, Stationery, Printing Works, Sanitary Wares,
Kitchen Appliances, Tiles and Marbles and all the items requests related to the Office.
My Duties Involved:
 Worked directly with purchasing, accounting and marketing departments
 Processed the purchase orders by liaising & actively negotiating with vendors and end users
 Managed the process of sourcing new suppliers to ensure the highest quality materials, reports
and documentation control, updated purchasing records.
 Simplified the works schedule by making Annual Contracts for regular items
 Tracked supplier's shipping schedules to ensure on‐time performance
 Locate vendors of materials, equipment or supplies, and interview them in order to determine
product availability and terms of sales.
 Participate in strategic sourcing process, (e.g. RFI/RFQ/RFP), bid evaluation, supplier selection by
using the category management methods
 Cultivated solid business relationship with different suppliers that enabled us to receive
deferred payment terms from them.
 Positive team player with an ability to maintain professionalism and great customer service skills
 Liaison with the accounting department to reconcile invoices and purchase orders

As a Procurement Executive I had to supervise a team of administrators. My operations covered but not limited materials such as Building Materials, Electrical & Plumbing Items, Air conditioners & parts, Furniture (Office, Camp & Home), Sports & Gym Items, Stationery Items, Medicines, Agricultural Items, Domestic Appliances & Supplies, Cleaning Supplies & Services, Service Industry Machinery & Equipment & Supplies, Fruits & Vegetables, Food Beverage Products, Bakery, Pastry & Dairy Products & Food Packaging Materials, IT Products, Training & Certification Programs etc. My duties involved:

 Distribute and manage workload among direct reports (procurement administrators)
 Decide/participate in supplier selection for material/component requirements.
 Locate & develop new suppliers to improve the capability of the company’s supply base.
 Establishing and developing stable/reliable business connection with suppliers on regular basis to determine progress of procurement activities and developing future procurement plans for the company.
 Evaluating inventory movement, to determine appropriateness of procurement actions, auditing major vendor invoice discrepancies to effect corrective action.
 Coordinating with suppliers/vendors to negotiate financial aspects (e.g. payment terms, delivery terms) and contractual details
 Analyzing supplier contract terms and reviewing performance, recommending measures for cost control, quality enhancement and suggesting suitable alternatives.
 Ensure and maintain high compliance levels are achieved in procurement transactions.

 Apply appropriate procurement procedures.
 Develop specifications and issue purchase orders.
 Process department requisitions and inquire into accounting and receiving systems to track status of purchase orders
 Communicate with vendors to resolve various discrepancies between purchase orders and invoices.
 Review and request status inquiries from receiving and accounting.
 Review and amend PO's accordingly, in reference to Match Exceptions, and communicate changes to appropriate personnel
 Contact, advise, and/or assist personnel within the department with respect to delivery dates, sole justifications, specifications, substitutions, supply sources, etc., concerning any aspect of purchase orders originated by incumbent.
 Performs other duties as assigned & Perform research activities to determine a list of possible vendors

Contact each vendor and take information regarding price, availability and quality of problems
 Arrange meetings with vendors and confer with them in order to provide them with requirements
 Ensure that the right amount of materials are delivered to the production pallet at the right time
 Check shipments to ensure quality and quantity of purchased items
 Monitor all purchase requisitions and handle adjustments with vendors
 Process proof of delivery requests
 Liaison with the accounting department to reconcile invoices and purchase orders
 Confer with sales team & office manager for the material requirements
 Initiate contact with customers to arrange the delivery is completed in time