Administration officer - Procurement and Logistics operations
Pharmalink
Total years of experience :20 years, 8 Months
Roles and Responsibility:
Procurement:
1. Engaged with direct procurement and handling Logistics operation.
2. Evaluation of Sales orders and Creation of Purchase order to procure medicines worldwide and fulfil the needs of the Government and Private hospitals in UAE.
3. Evaluation of product pricing, handing RFQ’s and ensure to source the item from the available suppliers worldwide.
4. Negotiate with new suppliers in terms of pricing and relevant services that is required to fulfil the orders in time so as to ensure on time delivery.
5. Directly deal with hospital purchasing department to understand their deliverable requirement and provide accurate information and ensure the products are sourced as per their specifications.
6. Periodically obtain supplier feedbacks and sharing relevant information to our stakeholders to ensure smooth flow of operations.
7. Frequently visit our regulatory department to study the Laws of Ministry of Health in terms of seeking necessary approvals for medicine importation.
8. Monitoring the material movement during importation and ensure the goods are cleared from UAE customs on arrival with the Ministry of health approvals and ensure timely delivery to our customer.
9. Adapt to new Ministry rules and regulations.
10. Highly responsible to adhere to the management reporting systems.
Logistics:
1. Careful Study of co-ordinating the Storage, Transportation and Delivery of goods.
2. Supplier’s stock analysis and instructing them for organising shipments as per company standards to ensure optimum stocks are imported to organise safety and efficient storage in our warehouse. Monitoring sea and air shipments.
3. Handling Import permits from Ministry of Health for customs clearance upon arrival. Preparing paperwork for regulatory bodies.
4. Efficiently evaluate the costs of transportation, services and inventory within any budget or distribution strategy.
5. Negotiating and agreeing contracts with other third part logistic companies.
6. Operating IT systems.
7. Prepare daily work plan and address technical difficulties and liaising staff
8. Adherence to supply schedules, ensure timely delivery and obtain necessary delivery documents from customers.
9. Closely work with the entire supply chain staff to ensure the issue and fallouts are handled to ensure smooth flow of operations.
10. Highly responsible to adhere to the management reporting systems
Worked form May 13th 2009 till April 2nd 2014
designated as a Procurement Operations Analyst for Global Procurement Operations Team. Cost Management and Spend Management was a successful project handled under Supply Chain Management organization.
Nature of Job:
Procurement Operation:
a) I manage end to end procurement operation for US clients for certain kind of product lines for PC business (From sales order analysis to invoice processing and Payment). I manage Vendor master data and having a price control by working closely with the business planners and Finance team, who guides me to have an accurate price structure for a Bom.
b) Place a confirmed Purchase Orders to the Manufactures, waiting for ETA updates and update invoices status to Finance team/Sales team for respective payments, hereby finally accomplishing the fulfilment of Sales orders,
Cost Management:
a) Auditing of Purchase Orders by Invoice reconciliations, Purchase Price analysis and validating the Kit Pricing for approval, and reporting to the Manufacturer’s by confirming the correct prices that are processed in the system upon Analysis, this ensures we audit the purchase orders accurately and make sure the payments are reported to the suppliers on time.
Spend Management:
a) Supplier’s Spend Price monitoring: Monitoring purchase against commitments specified in the contracts. Determine absolute best cost, Conduct price trend analysis, Monitor supply splits among various vendors. Compare suppliers for cost competitiveness.
b) Demand, Supply, Inventory data management: To analyse the requirements and commitments of different plant locations at Hp Sites. Provide the accurate data as an input Key for demand, supply and inventory Planning as a part of procurement activities
c) Global procurement service commodity Part and price mapping: Engaged in commodity buy-sell activity. Maintaining two way communications with HP business units and GPS organisation to keep track of buy-sell as well as the difference between their commodity prices (price masking).
Roles and Responsibilities:
• Researching client’s legal contracts from the repository. Evaluation and processing of service-contracts for amendments, renewals or cancellation.
• Researching contractual terms in the master agreements.
• Maintaining the call reports and email communication records concerned with processing of contracts.
• Frequent communication with the relationship managers, billing departments and their associates to understand the amendment in the contractual terms.
Roles and Responsibilities:
• Market survey
• Training and development programs
• Client follow ups
• Sale promotional activities
• Property registration in-charge
• Achieving the sales target and publishing the reports to the management.
Masters of Business Administration - Specialisation in Marketing Management