Sr. Executive - Business Support
Software solutions
Total years of experience :13 years, 6 Months
Business Support assistance to the CEO office
Structural filing and e-filing of CEO office documents
Setting new standards for CEO office to meet futuristic business requirements
Contracts administration and finalization with coordinating with the company Legal consultants.
Recruitment coordination with the HR Director
New Employee on boarding process, introduction and familiarization to the team
Annual appraisal monitor and coordinator for the Group.
detailed in CV
Job Profile:
Give shadow support to the Director of Corporate & Business Performance
Support the Head of Planning and Follow-up for the CEO Office smooth functioning.
Supportive role for i-procurement; Material requisitions & Payment requisition through erp
Focal point to Internal Communication Network and CEO team portal and for Internal Communication Network & Corporater - New Performance Dashboard Platform for the CEO Office’s
Owns the full responsibility of the CEOO portal and Partnership Database.
Active participation in suggesting, implementing and executing systems, solutions, process and introducing templates for smooth office / business function
Expert in archiving - Structural filing of hard copies and e-filing
Procurement assistance - preparing LPO, sending LPO to clients and project team,
Preparation of Advance payment request as per LPO terms
Used Alazen software for job assignments, payment requests, LPO’s, purchase requests and procurement related updates and enquiries
Office Manager / Operations Executive (Freelancer position-May-Oct)
Oversee the office workflow
In charge of Administration and HR
Coordinate with the Procurement & Logistics clients as Operations Executive
Job Profile:
Support the CPD Director’s instructions to follow the routine admin works
Order and follow-up shopping carts; which includes, complimentary items, travel tickets, accommodation, catering for events, reimbursements for business expenses taken from Petty cash.(SAP)
Book meeting rooms and lecture halls for meetings and events. Coordinate with FM and IT for further requirements adequate for the event.
Prepare badges and gift bags for participants and speakers attending CPD events
Work as a team to support CPD activities and facilitate in the recurring last minute requirements for all events and meetings of the Division
First work experience in a micro-management Division was quite challenging and good learning experience.
Job Profile:
Assisting the faculties of Pre-Medical Department of WCMQ for booking/editing of lecture halls, seminar rooms and meeting rooms
Checking the venues booked prior to event to confirm the arrangements as per requirement and arranging AV/IT in assistance with AV/IT team
Giving assistance and support to the Administration Specialist and Administrative Coordinator in daily activities
Monitoring, distributing and ordering of office supplies
Visitor arrangements including, visitor alert notification to the security, arranging visitor badge for short/long term visitors and arrange transportation for pick up and drop as required.
Assisting in course evaluation includes being at the venue of evaluation, sending reminders to students to ensure participation and finally summarizing the evaluation for final submission.
Voluntarily suggested and successfully organized the office of Asst. Dean of Student Reach Out (SRO) Department through proper filing system
Made good contacts with different Departments we had to liaise on daily basis
Job Profile:
HR, administration and financial assistance works
Assists in interview and hiring procedures for the rising positions
Works between the Centers and the employees within the organization
Assists in Immigration works; collecting all required documents for the purpose
Handles highly confidential documents and important documents such as passports
and photographs for residential permits, exit permits, licenses and insurance purpose
HR focal point for the center and participates in monthly meetings with R&D office on
behalf of the center
Assists in the process of Business card requests
Assisted in Invoice issue, distribution, follow-ups and filing
Renewal and cancellation of newspaper subscriptions for the organization
Assists the different departments and their employees in HR, Admin and Support works
Assists in Invoice issue, distribution, follow-ups and filing
Schedules the office driver to deliver the daily deliverables and collection of documents
Initiates the weekly team meeting and minutes the meeting
Maintains e-filing for all HR and admin related activities handled in the department for
quick and easy referral in the future
Voluntarily participates in giving suggestions and ideas to the team and the departments and successfully pushed the idea of staff gathering to bring the colleagues working in different departments to improve bonding with each other, thereby making the communication flow easy within the organization
Closely worked with the Managing Director for all his admin and executive
secretarial works, which includes meetings, travel arrangements, and catering arrangements
Technical Diploma in computer Management
Office management and secretarial practice