Dhiya K Varghese فارغيز

 Assisting HR with the Administrative requirements.
 Coordinating business trip of Sales Team and General Manager by arranging fights, Visa, Accommodations.
 Coordinating with the travel agency for the Air tickets and accommodation with the Hotels.
 Preparing the travel and accommodation expenses of the Sales Team and submitting to the Accounts Team.
 Managing the calendar of General Manager and Sales team for the business trips and vacations.
 Maintaining petty expenses and submitting to the accounts team.

2017
•Helps in updating the details of Models, Hostesses, Hosts, Clients in the database.

 Sort and forwarding incoming emails to the staff within the organization and drafting outgoing emails on behalf of them.
 Attending enquiries from clients, customers, suppliers and assist other staff in the organization with their enquiries.
 Maintain management information systems (manual or computerized).
 Preparing daily branch reports and submitting to the Managing Director.
 Recruiting staffs, ensure the entire recruitment process from shortlisting to onboarding is conducted when ever required.
 Entering clients details in the database
 Making marketing calls to the clients to ensure the quality of the service and generating business for the organization.
 Preparing Terms and Conditions for the clients
 Raising Invoice and Receipts.
 Follow ups with the clients for outstanding payments.
 Preparing quotations, proposals to the clients.
 Registering new candidates and modifying the CVs for submitting to the Clients.
 Checking inventories and stocks.
 Maintaining petty cash.
 Filing of documents and maintain accurate filing system.
 Coordinate maintenance of office equipment.
 Preparing Business letters, reports & Memos.
 Preparing Offer of Employment for the employees.
 Assist in administrative matters assigned by Managing Director and Finance Director.
 Assisting PRO in documentation for processing employees’ visas and insurance etc.
 Update banking in the system.
 Entering Supplier in the database.
 Preparing supplier payment.

 Sort and forwarding incomingemails to the staff within the organization and drafting outgoing emails on behalf of them.
 Attending enquiries from clients, customers, suppliers and assist other staff in the organization with their enquiries.
 Maintain management information systems (manual or computerized).
 Preparing daily branch reports and submitting to the Managing Director.
 Recruiting staffs, ensure the entire recruitment process from shortlisting to onboarding is conducted when ever required.
 Entering clients details in the database
 Making marketing calls to the clients to ensure the quality of the service and generating business for the organization.
 Preparing Terms and Conditions for the clients
 Raising Invoice and Receipts.
 Follow ups with the clients for outstanding payments.
 Preparing quotations, proposals to the clients.
 Registering new candidates and modifying the CVs for submitting to the Clients.
 Checking inventories and stocks.
 Maintaining petty cash.
 Filing of documents and maintain accurate filing system.
 Coordinate maintenance of office equipment.
 Preparing Business letters, reports & Memos.
 Preparing Offer of Employment for the employees.
 Assist in administrative matters assigned by Managing Director and Finance Director.
 Assisting PRO in documentation for processing employees’ visas and insurance etc.
 Update banking in the system.
 Entering Supplier in the database.
 Preparing supplier payment.

 Prepare Invoices, Cheques, payment, receipt, journal vouchers, LPOs, etc
 Prepare petty cash statements
 Payroll Management by calculating Leave salary, Gratuity, Sales commission & other benefits of employees when required.
 Determining the accounts payable position for making timely payments to creditors.
 Reconciliation of Bank Accounts
 Reviews, investigates & corrects errors and inconsistencies in financial entries, documents & reports.
 Follow Up with Accounts receivables.
 Responding to the inquiries from the Director of finance and other managers regarding financial results, special report request.
 Assist in Administrative matters as assigned by Finance and Admin. Manager.
 Filing of documents and maintain accurate filing system.

 To prepare Payment, Journal, credit & debit vouchers.
 To maintain book of accounts in a computerized environment.
 To liaise with & assist internal & external auditors; implement recommendations if any; take corrective action wherever required.
 To calculate and pass Provisions for the month.
 Reconciliation of Bank Accounts
 To ensure reconciliation of all sub ledgers & general ledger is performed on regular basis.
 To manage day to day financial transactions.
 To ensure General Ledger entries are accurate and are in line with Company Procedures & International Accounting Standards.
 Payroll Management by calculating Leave salary, Gratuity, Sales commission & other benefits of employees when required.
 Report to Finance Manager by preparing monthly financial performance statements.
 Ensure accuracy of information contained in financial reports & their compliance with statutory requirements.
 Follow Up with Accounts receivables.