HR supervisor - payroll
Alfanar group
Total years of experience :18 years, 11 Months
at Alfanar Group Location: Riyadh, Saudi Arabia
Job Role: payroll/ time /admin.
July 2014 - Present
- Interpret day-to-day business objectives and preparation/execution of operational practices/work programs.
- Supervise Payroll staff and fill in for the manager as needed and prepare work schedules to ensure appropriate coverage.
- Facilitate weekly (as required) team calls/meetings.
- Assist in monitoring workload and evaluate direct reports and may review the evaluations/development plans of others.
- Ensure team members acquire necessary skills and performance attributes, in line with business and personal development needs.
- Provide guidance to and shares knowledge with colleagues/team members relating to own specialization.
- Assist Payroll manager to create annual team objectives.
- Escalate potential service issues to Payroll manager.
- Directs work within clear budgetary guidelines.
- Participates in interview process for new hires into Payroll roles.
- Defines standards and reusable approaches within the Payroll operational framework.
- Train team members on new or enhanced operation procedures and policies.
- Identify process improvement initiatives and define standards for new processes.
- Cover for team members in back-up role for vacation and/or high-volume work efforts.
- Approve and release manual off-cycle check payments.
- Implement quality control measures.
at Alfanar Group Location: Riyadh, Saudi Arabia
Job Role: payroll/ time /admin.
May 2010 - June 2014
Highlights:
- Joined in implementation of SAP program and maintained SAP GO LIVE of
- Perform daily payroll department operations
- Manage workflow to ensure all payroll transactions are processed accurately and timely
- Reconcile payroll prior to transmission and validate confirmed reports
- Execute eTime time and attendance processing and interface with payroll
- Perform compliances for unclaimed property payroll checks
- Process accurate and timely year-end reporting when necessary.
-Develop ad hoc operational reporting as needed
at Alfanar Group Location: Riyadh, Saudi Arabia
Job Role: payroll/ time /admin.
May 2008 - April 2010.
- Prepare and follow up documents of employees which send to the government entities (passport office, labor office, etc. ) To complete various services: Issuing & renew Iqama - Issuing exit re-entry & Final exit. Sponsorship transfer (Out & To the company) - Profession change - Issuing family residence visa - Correction data in iqama .
- Renew work permits of alfanar employees.
- Manage labor office issues (uploading salaries, response to inquiries, Saudization certificates, etc.)
- Open bank accounts for the new employees through the contracted banks.
- Enter employees’ bank accounts details in SAP.
- Keep Passports, iqamas and original degree certificates in a locked safe. And their handing and taking over
- Update the annual wages of the employees registered in GOSI.
- Registering & exclude employees from GOSI.
- Follow up the outstanding issues with GOSI (working injury, compensations, etc.)
-Preparing monthly GOSI subscriptions payments.
- Handling and follow up work injuries and GOSI compensations.
- Renewed and issue GOSI certificates of alfanar Group.
- Complete all personnel services as per KPI.
- Escalate the non-solved issues to HRA management on time with proper recommendation.
- Perform other duties as requested by the HRA management within the scope of the department.
Submit a comprehensive agreement to HRDF for all Saudi employees within each division solely and provide all required documents to finalize the agreement.
- Submit a support request for hiring Saudi employees and register all their data via HRDF website
Electronically.
- Submit a request for reimbursements and follow up on banking transactions from HRDF to alfanar’s
Account.
- Follow up on signing the HRDF contracts by the Saudi employees.
- Issue a report on monthly basis through SAP to check the active Saudi employees to open a
Comprehensive agreement with HRDF.
- Follow up on the annual bonus provided by HRDF to the company for increasing Saudi employees’
Salaries in GOSI.
- Renew the comprehensive agreement annually through HRDF website electronically.
- Receive the personal loan requests through Payroll, prepare it, approve it from the required managers
And enter the details into the employee’s file via SAP then to coordinate with the concerned bank.
- Issuing medical insurance for alfanar employees and their dependents as per KPI.
- Distribute medical insurance cards to the administrators in the divisions.
- Cancelling the medical insurance for terminated employees and their dependents.
- Receiving employees ‘medical insurance approval complaints and manage to solve it.
- update active and terminated data on monthly base.
Accounitng duties :
- Prepare, examine, and analyze accounting records, financial statements, and other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.
- - Analyze business operations, trends, costs, revenues, financial commitments, and obligations, to project future revenues and expenses or to provide advice,
- Develop, maintain, and analyze budgets, preparing periodic reports that compare budgeted costs to actual costs.
Admin and facilities duties:
- Coordinates the maintenance and repair of vehicles.
- Oversee whether all insurances and licenses of the vehicles are renewed on time.
- Maintaining integrated administration services systems and continuous improving of these services.
- Carry out day to day admin service Functions.
- Daily check around buildings for the technical status & cleaning problems and Daily meeting.
- Execution and monitoring of all regular purchasing duties
- Coordinate with user departments and suppliers in the purchasing scope of work for projects assigned.
- Handling and monitoring of claims to factories and vendors for defectives, shortage, missing parts
- Coordinate with suppliers to ensure on-time delivery
- Negotiate for best purchasing package (in terms of quality, price, term, delivery and service) with suppliers and sub-contractors assigned.
- Bachelor certificate - Economics faculty – accounting. Graduated from Tishreen University - . Lattakia-Syria-.