ديالا Barsoum

Coordinating flights, accommodations, and transportation for the executive and the team.
Manage communication with the employees by liaising with internal and external executives on various projects and tasks.
Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
Organizing meetings, including scheduling, drafting agenda, taking minutes and following up.
Supporting with the yearly events, planning, sending invitations, travel arrangements, accommodations and logistics.
Maintaining organized and up-to-date files and databases ensures that crucial information is easily accessible.

Act as a liaison and first point of contact with internal and external customers, vendors, and team members, interacting with them in
a professional and timely manner. Similarly, review, filter and respond to incoming and outgoing correspondence, emails and calls
appropriately.
Draft excellently written communications, reports, presentations, and spreadsheets of a standard to be communicated company-
wide or with top clients.
Manage professional calendar(s) by coordinating appointments, prepare meeting agendas, take meeting minutes, book conference
rooms, catering and other logistics when planning bigger events.
Arrange extensive travel requests, often changing at the last minute for multiple colleagues.
Understand and compile financial documents necessary to open a job, leverage WIP tracking, and manage client invoicing and
payment processing where applicable.
Involved in practice area initiatives, prepare meeting agendas, and coordinate with speakers.

Managed the Vice Presidents calendar, scheduling and coordinating 100+ meetings annually, ensuring efficient use of time and
resources.
Coordinated travel arrangements for executives, optimizing cost savings while maintaining travel comfort and convenience.
Supported the managerial team by handling email correspondence, drafting reports, and preparing executive presentations.
Conducted weekly team meetings to discuss project progress, updates and follow ups on various key points.
Successfully reduced executive travel expenses by 15% through careful negotiation with travel providers.
Improved meeting efficiency by implementing an agenda and action item tracking system, resulting in a 25% reduction in meeting
duration.

Provided comprehensive administrative support to a team of attorneys, managing calendars, scheduling appointments, and
organizing meetings.
Assisted in document preparation, proofreading, and editing legal documents, correspondence, and contracts.
Handled incoming calls, greeted visitors, and directed inquiries to the appropriate attorneys or staff members.
Contributed to office organization and inventory management, ensuring a well-stocked and efficient work environment.
Maintained confidential client files and ensured compliance with data security and document retention policies.