Senior Clerk
Hamad Medical Corporation
Total years of experience :8 years, 4 Months
• Maintains the schedule and appointments of the Executive Director / department head.
• Screen phone calls and visitors coming, and directing others to the concerned personnel/departments.
• Coordinate the work of Executive Director / department head office with heads of divisions and advise them on new procedures or regulations or information to be provided for the chairman / department head use.
• Make extensive travel arrangements for trips taken by the Executive Director / department head i.e. airline and hotel reservation.
• Prepare meeting agenda and power point presentation for the meeting.
• Attend meetings in order to record minutes and compile, transcribe using MS word processor and distribute minutes of meeting.
• Follow-up with participants to ensure that resolutions and recommendations made at meetings are implemented.
• Arrange visiting schedule for delegates, officials from outside HMC and visiting consultants, make necessary arrangements to facilitate their visit i.e. transportation, airline and hotel reservations, lunch/dinner booking, notifying departments or officials to be visited, provide access/advise for visitors to required information.
• Handle requests for information/inquiries from staff members in department or other departments and resolves or assists in resolving a variety of enquiries/complaints made by patients and their family members.
• Receive, review and sort all incoming correspondences thru mail, faxes, e-mails, to Executive Director / department head office.
• Prepare responses to correspondences pertaining to routine and technical inquiries.
• Type memoranda, letters, compile and transcribe reports in using word processor.
• Prepare invoices, electronic or manual monthly time sheet for the chairman / department head, annual budget preparation proposals for the department using computer MS Office applications.
• Maintain a filing system and keep records pertaining to reports and correspondences concerning the
department.
• Maintains document register, ensuring deliverables for each discipline is kept to date.
• Quality checking, distribution, recording, monitoring, and expedite processing of office documents, submittals and other data as required.
• Copying and distribution of documents according to document distribution matrix.
• Maintenance of original documents and check print files, keeping all superseded revision.
• Archiving and archive retrieval.
• Performs imaging scan upload/download of documents, drawings and submittals.
• Responsible in providing professional and quality management services to communities and associations related to real estate developers.
• To assure implementation of rules and regulation of the property and subdivision governed by the law.
• To enhance and make a positive difference to individuals in the community life; and to constantly uplift the property value of managed properties.
• Responsible in making weekly and monthly report to sustain a high key result area.
• Directly manages Technical, Security and Maintenance department.
• Organize suitable events and relevant affairs in the community.
• Scheduling property maintenance
• Analyzing market conditions
• Managing building maintenance projects
• Compiling data for financial reports
• Evaluating performance of employees
• Negotiating real estate sales contracts
• Resolving customer and public complaints
• Maintaining records, reports and files
• Ensuring rental properties are occupied
• Work simple accounting for record purposes
• Providing general administrative support such as preparing correspondence, forms and reports, arranging meetings, composing regular correspondence, processing confidential reports and documents, filing electronic and hard copy, tracking deadlines, and taking down minutes as needed.
• Preparing source documentation needed for new hires, or effective changes in pay, status, or benefits.
• Establishing, maintaining and controlling personnel, employees, recruitment relations records, files, correspondence, reports, and organization charts.
• Managing sensitive and confidential matters like personnel relations, employee relations, and organizational changes, planning and protecting the security of information, data and files.
• Responding to and putting through various queries from managers and employees, and from other agencies or departments.
• Exercising individual judgment while dealing with potential or real troubles on own initiative and bringing them to manager’s attention
• Administering and monitoring new hire orientation programs.
• Handling issues and inquires in unavailability of HR Manager.
• Maintaining employee file records up-to-date by handling changes in employee status in timely manner.
• Providing assistance in hiring process activities such as posting jobs on job board or website, reviewing applications and maintaining a spreadsheet on tracking an applicant.
• Helping in maintenance of employee directory and company organization charts.
• Providing assistance in monitoring employee performance appraisal process.
• Interacting with and supplying information to employees, department heads, and job applicants.
• Arrange and provide schedules for expatriates’ R&R, and travel accommodations,
• Organized company’s events for the whole project’s program
• Worked as point officer for the project’s telephone system. Answer telephones and transfer to appropriate staff member.
• Meet and greet clients and visitors.
• Create and modify documents using Microsoft Office.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
• Maintain hard copy and electronic filing system.
• Sign for and distribute UPS/Fed Ex packages.
• Research, price, and purchase office furniture and supplies.
• Coordinate and maintain records for staff office space, phones, parking, and office keys.
• Setup and coordinate meetings and conferences.
• Maintain and distribute staff weekly schedules.
• Collect and maintain PC inventory.
• Support staff in assigned project based work.
• Provide office orientation for new employees.
• Setup accommodation and entertainment arrangements for company visitors.
Teaches reading, language arts, social studies, mathematics, science, art, health,
physical education, and music to students in a classroom, utilizing course of study
adopted by the Board of Education, and other appropriate learning activities.
B. Instructs students in citizenship and basic subject matter.
C. Develops lesson plans and instructional materials and provides individualized and
small group instruction in order to adapt the curriculum to the needs of each student.
D. Uses a variety of instruction strategies, such as inquiry, group discussion, lecture,
discovery, etc.
E. Translates lesson plans into learning experiences so as to best utilize the available
time for instruction.
F. Establishes and maintains standards of student behavior needed to achieve a
functional learning atmosphere in the classroom.
G. Evaluates students’ academic and social growth, keeps appropriate records, and
prepares progress reports.
H. Communicates with parents through conferences and other means to discuss
students’ progress and interpret the school program.
I. Identifies student needs and cooperates with other professional staff members in
assessing and helping students solve health, attitude, and learning problems. J. Creates an effective environment for learning through functional and attractive
displays, bulletin boards, and interest centers.
K. Maintains professional competence through in-service education activities
provided by professional growth activities.
L. Participates cooperatively with the appropriate administrator to develop the
method by which the teacher will be evaluated in conformance with guidelines.
M. Selects and requisitions books and instructional aids; maintains required
inventory records.
N. Supervises students in out-of-classroom activities during the school day.
O. Administers group standardized tests in accordance with state testing program.
P. Participates in curriculum development programs as required.
Q. Participates in faculty committees and the sponsorship of student activities.