Procurement Officer
Abu Dhabi University
مجموع سنوات الخبرة :20 years, 5 أشهر
- Coordinate with the end user regarding technical information of their requirements.
- Assist department heads / coordinators in performing market research to identify alternate sources of goods and services.
- Receive end-user request for procurement of goods / services and undertake checks to ensure completeness of information and proper authorization.
- Work closely with Business Support and Facilities Dept. storage area to check/verify the availability of the goods and services being requested, and also coordinate in verifying the deliveries & acceptance of materials.
- Coordinate with HR department regarding the booking and / or purchase of airline tickets and / or hotel accommodations for University’s employees and guest with the contracted travel agent.
- Coordinate with ADU Bookstore and Library in procuring academic and reference books in compliance with the academic requirements & calendar.
- Processing of order (approved LPO), upon receiving the approved purchase request form in accordance to the commercial terms and condition in compliance to University’s policies & procedures.
- Obtain information from vendors to maintain and update supplier files including company profiles and catalogues and a list / database of University approved suppliers / sub-contractors of goods & services.
- Interaction with vendors / contractors for the entire procurement life-cycle, from time to time, right from identification to payment of invoices.
- Procurement Policy Review and Administration
-Manages sourcing and procurement of all project based materials such as steel plates, steel pipes & fittings, welding consumables, valves, paints, forgings, dish ends, fasteners, gaskets.. etc., machineries and general fabrication consumables
-Initiates quotation requests from different foreign and local suppliers to be able to assess and negotiate the most competitive offer/bid.
-Ensures procured material prices are within or less than the allocated budget and payment terms are within the company standards.
-Pushes timely arrival of materials in accordance to given project schedules.
-Manages material storage specifically overseeing store activities for raw material incoming, storage and inventory
-Implements ISO 9001: 2008 standard operating procedures on material procurement & storekeeping.
-Manages supplier registration and yearly evaluation in line with ISO standards.
-Defines job description of each sub ordinate within the procurement and stores department and conduct their yearly performance evaluation.
-Facilitated establishment of ISO 1400:2004 & BS OHSAS 18001:2007 within procurement & store during accreditation process of the company.
-Participate in water treatment and waste water treatment system designs and process selections with other engineers.
-Generates technical documents and proposals preparation.
-Initiate material procurement and logistics of equipments/materials/tools and tackles of new projects.
-Oversees material assembly, material procurement and project progress of on -going projects.
-Define the technical communication requirements (product advisories, technical notes, etc).
-Conduct competitive analysis, includes measurements, analysis, documenting and communicating the results.
-Define tradeshow requirements and drive all deliverables (systems, collaterals, messages).
-Interface with design and applications engineers on specific business opportunities.
-Conceptualizes business action plans and marketing schemes and documents all the business processes involved.
-Conducts client sales call and closes sales deals.
-Conducts client prospecting and telemarketing.
-Participates in exhibitions, attending training, in addition to self learning to improve abilities.
-Follow ups on proposals submitted with clients.
-Generates technical documents and proposals preparation.
-Established the filing systems of technical documents in accordance to project and client categories.
-Drive all correspondence deliverables such as business letters, emails and facsimiles.
-Processes business documents including purchase orders, credit invoices, commercial invoices and proforma invoices.
-Conduct material procurement works such as supplier prospecting and price inquiry.
-Process supplier payment documents including payment requests, L/C drafts, credit facilities.
-Monitors payment dues and delivery acceptances of local and foreign purchase orders.
-Participate in design and lay-out conception of the company website, brochures and car sticker.
-Ensures incoming and outgoing calls are directed to concerned persons.
-Manages general office supply requirements.
-Administer instructions to ensure overall maintenance of work premises.
-Develops packaging material laminates, corrugated cartons, paper/laminate bottle labels, plastic bottles, tin cans and packaging tape by the assessment/characterization of technical aspects of the developmental submissions and conducting the pertinent tests involved in the development process.