HR Executive
Al Zayani Auutomotive
Total years of experience :11 years, 8 Months
• Support the development and compliance of HR function in the organization and responsible for providing an effective and efficient human resource service that is aligned with the departmental strategy.
• Support in the development and implementation of HR objectives.
• Works to resolve issues, respond to employee inquiries and ensure consistent application of HR policies.
• Handle the entire joining formalities of an employee until on-boarding.
• Prepare all data relevant to staffing, new employee files, Organizing and updating employee files.
• Maintain employee records (Attendance, Leaves, Passports, Employee files etc) according to company policy and legal requirements.
• Draft HR memos & circulars, various other communication to staffs.
• Prepare offer letter, experience certificates etc. as and when required.
• Processing of requests relating to hiring, transferring, promoting, leave request, resignation & termination of staff, final settlement.
• Renewing driving license of staffs and issuing civil ids, residence stamping for staff families.
• Maintain HR procedures that comply with labor law.
• Perform any other duties as assigned.
• Source candidates by using various platforms-Data bank, Reference, Walk in, headhunting etc.
• Screen, evaluate CV’s and provide list of shortlisted qualified candidates to the recruitment manager.
• Review candidate CV and conduct preliminary round of interview over the phone.
• Schedule and coordinate interviews between the candidate and the line managers/hiring managers.
• Follow up with candidates over the phone, emails etc.
• Maintain database of potential candidates and regularly update the recruitment trackers/data bank.
• Maintain a complete record of interviews and new hires.
• Generate various recruitment reports as and when required.
• Setup in house training room with required training materials, equipment’s, refreshments etc.
• Maintain individual training records and regularly update the tracker.
• Coordinate staff training travel bookings.
• Book staff for various training's as per requirements.
• Coordinate travel advances and reimbursements.
• Monitor training progression of each individual and identify any deviation.
• Prepare various MIS reports.
• Perform any other tasks as assigned.
• Worked as a HR generalist handling the entire HR activities of 675+ employees at AMIEC.
• Act as a single point of contact for employees / department heads for all HR related issues in AMIEC.
• Coordinate various HR activities such as recruitment, on boarding, training, performance appraisal, staff increment, grievance handling, leaves, and passport releases etc. with Group-HR and various departments in the organization.
• Independently handle the complete recruitment cycle right from sourcing till on boarding.
• Source and recruit candidates through job portals, job postings, data base etc.
• Process yearly performance appraisal and quarterly increments as approved by concerned department managers.
• Coordinate and organize various staff training sessions and workshops.
• Grievance handling and resolution including dealing with disputes, termination of employees and administering disciplinary procedures.
• Settle employee grievance through proper channels and initiate disciplinary actions including investigations, deductions, warning letters etc.
• Creating job descriptions for new positions and updating existing job descriptions.
• Conducting exit interviews on submitting resignations and processing necessary paper works.
• Independently organize every month staff recognition program “Employee of the Month”.
• Prepare MIS report on a monthly basis.
• Dispatching of documents received from AL Mulla Group HR such as MOSA forms, salary certificate, petty cash salaries, ID & Medical Cards to 70+ AMIEC branches.
• Successfully designed & implemented various HR policies and HR forms.
• Assist in the deployment of HR strategies, policies and procedures and ensure that they are successfully implemented.
• Create, organize, update and maintain employee files and HR database.
• Ensure that all HR matters, employee information and files are treated in the strictly confidential at all times.
• Follow-up on all HR day to day functions and regularly coordinate with Al Mulla Group HR regarding AMIEC staff issues.
• Respond to internal and external HR related queries, request, grievance and provide assistance.
• Assist in organizing employee welfare and benefit programs such as Ifthar party, spring camp, outings.
• Participate in various Audit conducted during the year.
• Ensure compliance with Kuwait labor law.
• To accept requests from all departments of the Al Mulla Group for assistance in employing staff personnel.
• To develop and execute recruiting plans.
• Schedule and organize interviews with suitable candidates.
• Conduct preliminary round of interview and refer employable applicants to requesting offices and departments.
• To create and maintain record of applicants and retrieve the records as and when required and maintain personnel record of R/T-D section employees.
• Manage outgoing memos and other documents from R/T-D section and handle all telephone calls, queries etc.
• To review training requests and enrolments, adjusts training schedule as required according to enrolment data, and get necessary approvals for internship, registering for internship, monitoring the trainee’s performance.
• Coordinate between the various sections of the Human Resource department.
• Prepare various reports related to R/T-D section.
• To manage any additional assignment given by the Assistant Manager-R/T-D
• Make outbound calls and work from a detailed script to ask questions and record answers.
• Perform phone interviews in a professional and polite manner, and defuse upset callers when necessary.
• Log answers into database in an efficient manner with minimal typing errors.
• Analyzing calls made and providing feedback.
• Meeting daily targets.