ديما غريب

Key Responsibilities:
• Carrying out organizational and commercial-administrative activities, e.g. procuring office supplies, making telephone calls, answering E-Mails.
• Supporting the management in registering occupational medical duty visits via the company directory.
• Support customers in services, participate in Sales processes, write offers, prepare contracts, send the contracts to customers, get the contracts signed and follow up on time on the delivery of the service. Tuebingen, Germany

(1 Year Contract)

Key Responsibilities:
• Manage and complete daily office tasks
• Advising school staff on questions regarding the implementation of further training measures.
• Organizing and carrying out further training measures, e.g. B. specialist conferences
• Maintaining data in the training management system
• Controlling the partial budgets for the above-mentioned topics
• Evaluation of the measures as required for the assigned tasks in Training.

Key Responsibilities:
Senior Executive Assistant functions:
• Help the executive to achieve his strategic goals and objectives.
• Follow-up on projects, strategic initiatives, processes and related tasks.
• Review and prioritize all incoming phone calls and E-Mails and process correspondence
• Take on secretarial and assistant tasks for the executive.
• Organize and prepare reports and presentations for meetings.
• Organize and coordinate office and other related processes.
• Research data and information and prepare it for presentations
• Process procurement transactions

• Support with personnel-related tasks, observe legal requirements, pay attention to data protection and data security and carry out quality assurance measures
• Perform other duties as assigned by the executive.
Event coordinator functions:
• Help the team in Event management (WETEX & WGES 2015 and attend related meetings and help to prepare press releases with the media section.
• Cooperate and communicate with internal and external partners.
• Create E-Archiving Document System on EDMS for the Division.
Excellence Executive Committee functions:
• Assigned as the secretary for “Excellence Executive Committee” from 2010-2011.
• Maintain the executive’s agenda and assist in scheduling appointments, board meetings, conferences etc.
• Attend meetings, take minutes of meetings, follow-up on Results as necessary.
• Handle sensitive and confidential information with discretion.
• Act as a liaison between the Chair and other executives as well as with team members.
Other functions:
• IT-Coordinator for the executive’s office
• SAP-Coordinator for the executive’s office (HR “KAWADER ER”, “KHADAMATECH”).
• Training-Coordinator for the executive’s office.
• Participate in On-Boarding-Processes for the new members in the Executive’s office.
• Coordinate Projects’ deadlines with Project management Team.

Key Responsibilities:
Personal Assistant functions:
• Maintain the director’s calendar.
• Prepare presentations to the top management.
• Administrative duties including calendar tasks, correspondences, communications).
• Team coordinator (attendance, HR-Tasks, prepare Team’s meetings)
• Fulfil all other assigned tasks by the Director.
Excellence Assessment functions:
• Help the Business Excellence Director to prepare for Excellence Assessments.
• Attend the Excellence meetings with other departments and entities.
Executive Committee functions:
• Assigned as the secretary to the “Executive Committee”
• Attend all Executive Committee’s meetings and requirements.
• Work on the resolutions of the Committee’s meeting to meet strategic deadlines.

Key Responsibilities:
• Organizing the office of the store manager
• Preparing correspondence and processing correspondence
• Schedule customer meetings
• Prepare meetings and creating presentations
• Act as an interface between management and the workforce Dubai, UAE.