Office Manager with well versed in complying with Capital Market Authority reguls., Kuwait Boursa
Arabi Holding Group
مجموع سنوات الخبرة :19 years, 4 أشهر
Work closely with Chairman and Top Managers to ensure smooth operation, my duties Including but not Limited:
• Responsible for the compliance of regulations, rules, and models of capital markets authority.
• Managing all transactions and relationship between Arabi Holding Group and Kuwait Stock Exchange “Kuwait Boursa“, Capital Markets Authority, Kuwaiti Clearing Company and MOCI including but not limited getting the necessary approvals, disclosures, issue the shareholders report, and all the necessary reports.
• Managing and maintaining Annual General Assembly meeting procedures, provide MOCI with all the financial reports and information as required, prepare its agenda and MOM, and any emergency clarifications might be required for the relevant authorities.
• Managing and following up company’s portfolios with investment companies.
• Prepare quarterly shares fluctuation reports and following up Treasury shares transactions.
• Managing amendments of company’s Article of Association and get the necessary approvals according to the regulations and roles.
• Provide all statistical information, analysis reports and proposals required to be submitted to Government, banks and etc.….,
• Prepare several of forecasts and analysis reports such as financial statements analysis, sales analysis, Inventory and stock capacity, revenue, turnover, expenditure …..etc.
Human Recourses and Administration:
• Developing, writing, and updating company policy and procedures.
• Prepare and maintain the Company’s organization charts.
• Prepare and develop job descriptions and person specifications.
• Analyzing training needs in conjunction with departments managers
• Assist HODs and line mangers in preparation of staff performance appraisal program.
• Administer hospitality and catering for office guests and ensures they are carried out;
• Solving problems related to company’s staff and customers
• Responsible for all travels arrangements, Hotel reservation, Exhibitions and all PR issues related to Top Management
• Provide various administrative supports as needed such as handling the appropriate mails, maintaining and organizing appointments schedule, preparing meetings’ agenda and minutes of meetings,
• Draft, Formulate and send all the business correspondences on behalf of the senior managers.
• Managing top management office facilities.
• Performs other duties as assigned.
• Provide accurate and timely financial and business analysis reports to support business decisions and the execution of strategic and tactical initiatives.
• Prepare the financial proposals by Integrated tender studies including the staff cost, overhead, profit, direct cost and all aspects of financial reports related to the project as required.
• Generate reports that show industry and performance trends, market conditions and Inflation rates
• Prepare Market Analysis reports including market value, forecast market value, forecast revenue, conclusions and recommendations based on market intelligence and previous works.
• Identifying business opportunities, and preparing prospective projects and focus projects reports.
• Assist and Develop strategy of business by preparing the SWOT analysis, financial analysis, market research reports and collecting market intelligence.
• Study the offers received from the specialists / sub-consultants and prepare comparative statement sheet and compare them with our cost analysis estimating and our costs of similar works executed.
• Communicates effectively with clients, as and when required.
• Prepare the purchase analysis reports (weekly, monthly and annually).
• Prepare the monthly Reports of the occurring expenses and costs.
• Prepare and negotiate purchase agreements and contracts.
• Coordinate the related issues between procurement department and warehouses such as purchased good, deliverables and available quantities.
• Contact vendors to obtain quotations, negotiate price and payment terms, prepare the comparison sheets, issue purchase orders, following up with vendors to ensure that the goods are delivered as scheduled, identify and solve problems for blocked Suppliers / Accounts and search for alternative sources of supply.
• Coordinating the International relations with foreign companies such as Armor Group \[AG\], Kellogg - Brown Root \[KBR\] & Bechtel Projects.
• Coordinate the international contracts, business presentations, and effective communication with the clients with gracious manners.
• Prepare prospective clients list and competitors list.
• Prepare the monthly statement and Invoices for the clients (Armor Group, KBR, Bechtel)
• Posse good knowledge and experience in Human Resources operations such, airport Pickup arrangements, business trips (Tickets, Hotel booking, appointments and program schedule).
• Coordinate with printing press all issues related to office stationary and business cards of the employees.
Awarded a diploma certificate for Financial Analysis from Bournemouth & Poole College, England Athorized by Britsh consul, British Embassy and Ministry of foriegn affairs
Graduated in 2004, majored in accountancy studied Material: Accounting, economy, marketing, Business administration
I.S.O 9001 Certificate for a Special Accounting Computer Course.
