Secretary
Damac Properties
Total years of experience :9 years, 9 Months
• Efficiently organize and maintain vital documents, invoices, and contracts.
• Proficiently handle various emails, letters, and phone inquiries, ensuring effective and smooth communication.
• Efficiently organize both in-office and off-site meetings, managing team meeting schedules and conferences skilfully.
• Lead the process/raising Inter office memos or request for approval submissions that need to be submitted to the GM.
• Use Monday.com to create detailed dashboards for tracking team tasks and important action items.
• Compile, review, and consolidate all necessary documentation for KSA projects, including ARAMCO, NEOM, RED SEA, Roshan etc.
• Generate insightful weekly reports and summaries for our Legal division, actively collaborating with the MIS Team to develop analyses and recommendations for high-risk cases.
• Meticulously review reports from FM, Leasing, Handover, Legal, and the Golf Team, ensuring accuracy and cohesion before submission to the General Manager.
• Prepare monthly MIS report summaries of Leasing, FM, and Golf departments performance.
• Collaborate closely with Procurement team to expediate process & approval of PO’s related to FM, Leasing, and Golf.
• Collaborate effectively with different departments, including HR, Sales, and Accounts, to address and resolve related matters.
• Effectively manage SAP Ariba and Oracle accounts of Damac.
• Lead the on-time submission of important documents and SOQs for projects like NEOM, Red Sea, and Aramco.
• Diligently review lease agreements (exit clause match the company's growth plans.
• Conduct thorough reviews of tenant renewals (both retail and residential), aligning them with company rates and the RERA index prior on obtaining management approval.
• Played a pivotal role in enhancing the accuracy and functionality of the legal & leasing dashboard within PowerBI, contributing to improved decision-making and performance evaluation. Collaborated with legal/leasing coordinators to meticulously crosscheck case management system (CMS) data, identifying discrepancies and incorrect entries. Utilized advanced Excel skills, including pivot tables and VLOOKUP, to meticulously analyse data and highlight inconsistencies in case information.
• Provided comprehensive calendar management for the General Manager, ensuring optimal time allocation and efficient scheduling.
• Regularly delivered insightful daily reports to the General Manager and Sales Teams in the UAE and Qatar. Produced detailed sales reports, including Brandwise or Areawise Sales, Sales Comparison, Groupwise & Customerwise Sales, and Sales Target vs Daily Sales, enabling data-driven decision-making.
• Orchestrated successful Sales Team meetings and events, including scheduling, agenda drafting, presentation material preparation, and minute recording.
• Supported Area Managers in their monthly and quarterly sales reviews, offering crucial data on expenses related to Rental, Listing, Promotion, and Staff Salaries.
• Played a pivotal role in supporting the General Manager through the production of complex reports and presentations, such as sales analysis, comparison, and returns reports.
• Provided crucial assistance in collating information for meetings, recording minutes, and managing travel arrangements.
• Collaborated with the Accounts department to review sales contracts with existing buyers, ensuring accurate back margin calculations, listing fees, and deductions.
• Maintained meticulous records of documentation, including BDA, Listings Fees, Promotion Fees, Opening Support, and Tax Invoices.
• Managed the preparation of monthly expense reports for UAE, Qatar, and Oman, encompassing Rental, Promotion, Listing, Opening Support, and more. These reports were instrumental for the Accounting Department and Sales Team's cost analysis.
• Took charge of compiling and presenting monthly claims reports, contributing to financial transparency.
• Coordinated with the HR Department, overseeing administrative tasks such as attendance tracking for the Sales Team, visa status management, and medical appointments.
• Skilfully calculated and prepared commissions for all Sales Staff categories, including Managers, Supervisors, Executives, Merchandisers, and Promoters in UAE and Qatar.
• Coordinate travel arrangements, manage family visas, children's enrollment, car license renewals, and handle various personal tasks. Also, expense tracking, event planning, and act as a liaison for vendors and service providers
• Orchestrated the meticulous arrangement and management of the Director's schedule, including Business Trips, Meetings, Presentations, and Report deadlines. Ensured optimal time allocation and seamless scheduling.
• Proficiently handled accounting tasks, delivering accurate weekly reports encompassing Sales, Expenses, Receivables, and Payables. Utilized a keen eye for detail to ensure data precision and comprehensiveness.
• Ensured the accuracy of data entry into the TALLY systems, upholding the integrity of financial records and contributing to streamlined financial management.
• Conducted monthly visits to markets and hotels, gathering invaluable insights that informed strategic decision-making.
• Contributed to the assessment of market trends and competitor positioning.
• Held accountability for Visa-related tasks, demonstrating proficiency in visa application and renewal processes. Ensured the Director's travel requirements were efficiently fulfilled.
• Took charge of the renewal of the Trade License, skilfully navigating administrative processes to ensure seamless business operations.
• Skilfully coordinated with suppliers and customers, addressing, and resolving issues promptly to ensure smooth business transactions. Maintained open lines of communication to ensure satisfaction on both ends.
• Responsible on meticulously reviewing all invoices entered by the EDP Department, exercising keen attention to detail before finalizing cheques.
• Demonstrated proficiency in accurate data entry into ERP systems, contributing to well-organized and up-to-date financial records.
• Assiduously examined all invoices received in-store, ensuring their correctness and alignment with the system records, thus maintaining data accuracy.
• Managed the daily cash and credit card sales report for the store, meticulously overseeing the processing, posting, and verification of these transactions in our system.
• Contributed to strategic decision-making by compiling and submitting a weekly report on movable and immovable items to the Retail Head. Skilfully managed the posting of purchases and returns on the system, ensuring an accurate financial overview.
• Assisted in analysing the bank position and current account status, contributing to the effective budgeting of expenses for both store and office payments.
• Meticulously performed bank reconciliations and monthly updates to budgets, ensuring financial accuracy and adherence to fiscal goals.
Secondary Alos National High School (Salutatorian) 2003-2007 Alos, Alaminos City Pangasinan-Salutatorian
Valedictorian