HR Executive (Personnel Officer)
Tylos Publishing & Printing
Total years of experience :10 years, 6 Months
• Posted job vacancies at online job sites and received CV applications for shortlisting of candidates
• Managed the account in Naukrigulf job site
• Conducted phone interviews, scheduled final interviews, and recruited applicants
• Composed offer letters, employment agreements, warning letters, and personnel files
• Paid for new work visa as well as visas for renewal in the LMRA System
• Paid GOSI monthly invoices, updated yearly the list of employees, and registered/terminated employees
• Assisted all staff to open new bank accounts as per payroll procedures
• Monitored the attendance of all staff
• Searched and booked for all the staff flights for vacation and emergency leaves
• Prepared leave salaries and indemnity pays
• Prepared cheque payments
• Arranged the company drivers schedule to all sorts of work destinations
• Handled the company petty cash for petrol and other expenses; applied for and monitored the Sadeem Cards
• Renewed company cars insurances and registration
• Archived and organized box files of all sorts of active and inactive staffs, projects, and documents, etc.
• Managed and oversaw the daily operations of the office, including scheduling, budgeting, and personnel
• Developed and implemented effective policies and procedures for HR, finance, and other administrative functions
• Prepared and presented financial reports to executive management, providing insights that enabled informed decision-making
• Worked closely with the Owner/Managing Directors, Project Manager and Shop/HR Manager
• Applied for tourist visas, booked tickets, and arranged hotel bookings for Europe and China trips
• Managed the company email and answered phone calls
• Coordinated with several companies to ensure correct pricing of products and services and did all other administrative works
• Sales work: Prepared and issued quotations, invoices, and receipts to clients for Touch of Art - Tiles Section
• Worked as a Property Manager for a real estate property (One compound with 12 villas) and supervised the compound staff
• Communicated closely with the tenants of the villas and suppliers from China as well as to the local contractors - both written and verbal - to ensure satisfaction and correct procedural guidelines.
• As HR Personnel: Posted job vacancies at online job sites and received CV applications for shortlisting of candidates
• Conducted phone interviews, scheduled final interviews, and recruited applicants
• Made offer letter, employment agreements, and personnel files
• Paid for new work visa as well as visas for renewal in the LMRA System
• Executed payroll procedures
• Searched and booked for all the staff flights for vacation leaves and etc.
• Prepared all cheque payments and receivables
• Deposited cheques or cash to the bank
• Arranged the company drivers schedule to all sorts of work destinations
• Renewed company cars insurances and registration
• Archived and organized box files of all sorts of projects, documents, etc.
• Handled the company petty cash for petrol and other expenses
• Worked as an Administrative Assistant for CIPD Academic Levels 3 and 5 and ILM Level 3
• Worked closely with the CIPD Coordinators Team Supervisor/HR Officer, Programme Manager, Assessors, Internal Verifiers, and Learners
• Minutes-taker of CIPD Team Meetings
• Coordinated with several departments in the company to ensure correct timings and schedules of meetings, classes, and all other administrative works.
• Supported team member of the Academic and Business Development Departments
• Communicated closely with the trainees - both written and verbal - to ensure satisfaction and correct procedural guidelines.
• Call centre agent for Comcast-SIK client concerns
• Resolved customer complaints in a timely and satisfactory manner
• English teacher to Korean students of Beginner and Intermediate Levels in a day school camp
• Conducted one-on-one tutoring sessions to help students improve their English language proficiency
• Supported English language learners through the use of strategies that foster language acquisition
• Administrative Assistant to the Vice President (Production Dept.)
• Trainer for seminars and workshops conducted to yearbook clients
• Worked closely with the VP, Operational Managers, Supervisors, Section Heads and IT Programmer to ensure that the system flow and product implementation of schedules are met.
• Minutes-taker of the Production Dept. Meetings
• Began as a Proof-reader in the companys Pre-press Dept. and was promoted to: Quality Control Section Head, Staff Asst. to the Pre-press Manager then to the VP within a span of one year.