Dipika Bhatia

•➢ Financial statements & Analysis- With the assistance of two subordinates, maintain books of accounts in Quickbooks and ERP (Netsuite).
• Preparation of balance sheets, profit and loss statements, and other financial reports, compile and analyze financial information to prepare financial statements including monthly and annual accounts.
• Review and reconcile general ledgers, review monthly journal entries, bills, invoices and accruals.
• Perform analysis on monthly income statement and changes in financial position/budget variances
• Provide creative alternatives and recommendations to reduce costs and improve financial performance
• Analyzing current and past financial data and performance, preparing reports and projections based on this analysis.
• Determines cost of operations by establishing standard costs; collecting operational data.

➢ Reporting - Consolidation & monitoring of Monthly MIS, Budget Reviews and Annual Financial Statements
• Weekly, monthly, quarterly financial management reports, cash flow forecasts.
• Ensure accurate and timely monthly and year end close processes
• Preparation of adhoc reports as and when needed by management
• Establish and monitor the implementation and maintenance of accounting control procedures.
• Calculation of certain taxes, gratuity calculations, projected budgets, projected cash flows, and intercompany reconciliations.
• Perform due diligence on project and operational disbursements.
• Collect and analyze financial information to recommend or develop efficient use of resources and procedures.
• Liaise with bank to ensure smooth functioning of banking transactions.
• Coordinate with external auditors in order to get regulatory reports audited.
• Collaborate with the other finance department members to support overall department goals and objectives, multi-currency cash management and withdrawals on management’s requests.

Key responsibilities:

• Checking invoices for correctness and reject as appropriate, entering unapproved invoices in a tracking file (Axapta, Helm, Excel as appropriate)
• Responding to queries from vendors promptly
• Verifying invoices against supporting documentation - Movement messages, Container tracking systems, delivery notes as appropriate.
• Seeking approval of invoices in line with approval matrix
• Preparing journal to post invoice and payment journals on accounting software
• Enter payable invoices and make payments as per due dates
• Enter journal entries, accruals and payables
• Issuing payment advice to suppliers
• Matching invoices with payments
• Reconciliation of vendors statement of accounts and follow up for discrepancies
• Coordination with commercial department for analysis and review of new and existing vendors
• Print payment advice upon executions of payments and send to respective vendors
• Checking for claims, if any deduct from the payments
• Prepare month end closing reports
• Ensuring accurate information about what to invoice is sent to transporters in a timely manner according to prescribed deadlines
• Liaise with suppliers by telephone/ emails to resolve any queries regarding payment or invoices issues
• Ensuring payment, rate and transporter information is provided accurately and according to agreed timeline to other divisions
• Providing accrual information to the other divisions as necessary
• Ensuring invoicing information is entered accurately in Helm or AX as appropriate
• Perform other duties as requested by the Accounts Receivables and Payables Supervisor

Key responsibilities:

• Accounting and Bookkeeping for clients
• Ensuring deliverables to Clients
• Planning, and completing routine engagements
• Update and maintain accounting journals, ledgers and other records detailing financial business transactions
- Check and enter invoices to the Purchase Ledger in a timely and accurate manner, matching to Purchase Orders
- Prepare and process regular payments and manual cheques
- Enter invoices to the Sales Ledger in a timely and accurate manner
- Maintain an accurate cash book - post to General Ledger and perform weekly bank and petty cash reconciliations
- Maintain Fixed Asset module in a timely and accurate manner, post monthly depreciation journal, post other General Ledger journals as required
• Prepare statement of financial position, profit and loss statements and monthly closing reports.
• Compile and analyze financial information to prepare financial statements including monthly and annual accounts
• Monitor and review accounting and related system reports for accuracy and completeness.
• Prepare and review revenue, expense, payroll entries, invoices, and other accounting documents.
• Ensure all financial reporting deadlines are met
• Resolve accounting discrepancies.

 Developing an understanding of the audit approach, methodology & tools
 Performing analytical review of audit documents
 Reviewing client accounting and operating procedures and systems of internal control
 Identifying accounting and auditing issues; performing research to solve issues that arise
 Preparing financial statement reports and documentation supporting audit opinions
 Applying concepts of risk assessment
 Designing and performing tests of internal controls
 Interact with clients to help ensure the information flow from the client to the audit team is efficient
 Providing recommendations for improved controls and enhanced business efficiency
 Demonstrating leadership, problem solving and strong verbal and written communication skills.
 Identify and communicate accounting and auditing matters to senior associates and managers.
 5/5 review from seniors and managers.

• My job profile, as an Accounts assistant is:

 Managing purchase orders, accounts payable and accounts receivable.
 Preparing cash reports on a daily basis, consolidating into weekly and monthly reports, reporting directly to the accounts manager.
 Maintaining filing of cash reports, delivery orders, cash receipts etc.
 Collection and filing of AWBs/PODs.


• My job profile with the Dept - IPAVSC (Indian Passport and Visa Service Center) is:

Providing services to applicants’ concerning renewal of Indian passports, lost and damaged passports, registration of births and deaths and other miscellaneous services.