Executive Assistant
Sidra Medical and Research Center
Total years of experience :24 years, 11 Months
to the Executive Vice Chair, Women’s Clinical Management Group, the Director of Operations and the Executive Director of Nursing
Description of Position:
•Planned and coordinated logistics and materials for committee meetings and staff events.
•Arranged travel, meetings, expenses and general calendar for the Executive Vice Chair, Director of Operations and the Executive Director of Nursing.
•Maintained open lines of communication among senior executives, middle management, and administrative staff.
•Welcomed visitors, reviewed correspondence and arranged corporate functions.
•Assisted the Executive Vice Chair, Director of Operations and the Executive Director of Nursing of WCMG re CME application status of all doctors, nurses and other healthcare professionals by being in contact with the CME Team and help in monitoring the records of CME activities and program.
Description of Position:
•Arranged complex and detailed travel arrangements and itineraries while being cost effective
•Assisted with the planning and organization of special events including Legal Retreat and other team events
•Created new legal copy review filing system, allowing lawyers to access files more quickly
•Scheduled meetings, appointments, updated contact lists and other similar activities for lawyers.
•Composed and edited external correspondence
•Reviewed surveys and compared to legal descriptions to verify accuracy
to the Assistant Director/ Administrative Staff, under Hospitality Department, (Al Wakra Hospital, a member of Hamad Medical Corporation)
Description of Position:
Provided secretarial/administrative support to the Assistant Director/ under Hospitality Department of HMC - Catering Department which intensively depends on multi-tasking, organizational, detail-oriented knowledge and skill.
Duties and Responsibilities:
•Performed a combination of routine and varying administrative functions to implement the offices administrative programs, policies, and procedures
•Arranged meetings and managing the schedule of the Asst. Director of Department
•Sorted and prioritizes incoming correspondences including information and meeting requests
•Developed and coordinates record keeping and filing system for Head’s Office.
•Maintained personnel files of Department staff
•Maintained records for annual/emergency/sick leaves and overtime credits of Department staff
•Prepared various personnel forms, e.g. time sheets, sick reports, application for leave, acknowledgment of return from leave, etc
•Monitored and determines appropriate action for all incoming correspondence for procedural and grammatical accuracy and conformance to policies
•Collected reports due for submission to the head of Department from different units
•Transmitted information or documents to customers using computer, mail, or facsimile machine in a timely and efficient manner
•Performed other duties as requested
•Maintained confidentiality at all times
to the Principal
Description of Position:
Relieved School Principal of clerical work and assists in administrative and business detail performing the following duties
Duties and Responsibilities:
•Assisted the school principal and district administrators in performing secretarial duties such as word processing, responding to telephone calls and maintaining files
•Liaised between district, community, district supervisor, school principal and staff
•Prepared and distributed Board agendas and minutes for administrative team meetings
•Maintained school principal's calendar and coordinates appointments, meetings, and events
•Coordinated school special events and maintained school calendar
•Maintained and updated the school policy manual and administrative guideline manual
•Compiled operational statistics and data as the school principal may require
•Supervised office assistants as determined by the school principal
Naic District I
English Key Teacher / Adviser of School Publication (School Paper)
Duties and Responsibilities:
•Created and maintained reports and records (for the English Curriculum), such as recommendation for solution of administrative problems, financial reports, applications, reports, and administrative orders
•Maintained and arranged files for easy retrieves, storage or reproduce records, documents and reports
•Communicated with employees, and other individuals to answer questions, disseminate or explain information, take orders and address complaints
•Trained pupils about good writing styles and used the journalistic approach
•Advised/ Coached selected pupils in district, division and regional contests
Non-Technical Skills: Handle all the English Teachers of the District.
assistant at the main Library of Philippine Normal University.
Duties and Responsibilities:
•Greeting new customers and explaining them membership terms and conditions of the library
•Creating and issuing identify cards to new members
•Assisting students in locating books and making entries of books lent in the system
•Reminded students about the due date for books return and collecting fine for late submission
•Cleaned study area, shelves, and maintaining silence and discipline inside the library
Units:
courses: August 1, 2002 •Division In-Depth Seminar Workshop for School Paper Advisers May 18 – 28,
Education, Specialization