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Doaa Ahmed, Executive Assistant to CEO

Doaa Ahmed

Executive Assistant to CEO·The Moments Company,

Egypt

Bachelor's degree, Computer Science

Work experience

Total years of experience: 8 years, 3 months

Executive Assistant to CEO

January 2025 - Present

The Moments Company,

Burlington, Canada •Remote

January 2025 - Present

• Calendar & Meeting Management: Scheduling appointments, managing inboxes,
arranging meetings, taking minutes, and following up on action items.
• Travel & Logistics: Planning complex domestic and international travel, including
flights, accommodation, and transportation.
• Communication & Liaison: Acting as the primary point of contact for internal teams
and external stakeholders.
• Document Preparation: Creating reports, presentations, and correspondence.
• Strategic Support: Assisting with project management, conducting research, and
handling sensitive, confidential information.
Company industry:
FMCG

Receptionist and Admin Assistant

June 2019 - April 2026

Proserv

Cairo, Egypt

June 2019 - April 2026

• Greet and assist visitors, notifying relevant staff and ensuring proper
escort.
• Maintain up-to-date employee contact and telephone extension lists.
• Oversee telecommunication systems and functionality.
• Monitor and replenish office stationery and kitchen supplies.
• Schedule interviews and support HR department logistics.
• Assist with various HR and administrative duties.
• Coordinate BOD car reservations as needed.
• Track and verify daily Runner Report Sheets for accuracy and
approvals.
• Prioritize and assign messenger requests within a 24-hour timeframe.
• Manage the cleaning checklist to ensure workplace hygiene standards.
• Review and follow up on messengers and office boys intranet requests.
Company industry:
Oil & Gas
Job role:
Administration

IT Telemarketing agent

March 2018 - April 2026

Expandi

Cairo, Egypt

March 2018 - April 2026

-Study the campaigns on behalf of the companys partners and introduce them to the
Companies.
Company industry:
Marketing
Job role:
Marketing and PR

Remote Admin Assistant

January 2024 - March 2026

Naseeha Mental Health,

Mississauga, Canada •Remote

January 2024 - March 2026

• Managed incoming messages and contact forms
• Coordinated donor outreach and provided support to the Programming Director
• Maintained internal documentation and handled scheduling tasks
Company industry:
Other Healthcare Services

Personal Assistant

July 2024 - January 2026

Macsh-CT

Riyadh, Saudi Arabia •Remote

July 2024 - January 2026

Company industry:
Business Consultancy Services
Job role:
Administration

CEO Personal Assistant

January 2024 - January 2026

Macsh-CT,

Riyadh, Saudi Arabia •Remote

January 2024 - January 2026

• Managed CEOs email inbox and calendar
• Prepared documents and presentations for internal and external use
• Provided daily task support and project coordination
Company industry:
Training & Education Center

Administrative Assistant

September 2023 - October 2024

profiletree

Belfast, United Kingdom

September 2023 - October 2024

Content Marketing support:
Helping to maintain internal brand websites by spot-checking and flagging
any UXissues with
the development team
• Updating and optimizing content for SEO as required
• Liaising with various departments and managers
-Operational support: Ensuring internal processes are maintained
-Training programme support
Company industry:
Marketing
Job role:
Administration

Administrative Assistant

January 2023 - January 2024

Profiletree,

Belfast, United Kingdom •Remote

January 2023 - January 2024

• Supported content marketing and optimized SEO content
• Liaised with departments to resolve UX and process issues
• Assisted with internal processes and training program coordination
Company industry:
Marketing

Remotely work Executive Secretary / Document Controller/HR assistant

December 2022 - October 2023

Powerful Plus Contracting

Abu Dhabi, United Arab Emirates

December 2022 - October 2023

Responsibilities:
• Prepare procedures at the beginning of each project and keep the files up to date during the project.
• Perform all administrative tasks as laid down in the department, team, or work procedures.
• File, retrieve, copy, and distribute documents as required.
• Prepare and distribute Master Document Register and keep it updated.
• Control revision of documents Familiarize with, update, and work with databases and documents.
• First line of contact for document enquiries, internal and external
• Collect, implement, and use knowhow and experience for the purpose of improving customer service.
• Initiate action to prevent the occurrence of any non-conformities relating to the product, process, and management system.
• Organize meetings, book rooms and flights for all members of your project team.
• Manage and follow up with all the workers’ documents (Visa, ID, .) that need to update and renew.
Company industry:
Construction & Building
Job role:
Administration

Executive Secretary / Document Controller

December 2022 - October 2023

Powerful Plus Contracting,

Abu Dhabi, United Arab Emirates •Remote

December 2022 - October 2023

• Maintained project documentation, procedures, and registers
• Oversaw document control and customer service improvements
• Coordinated travel, documentation renewals, and internal logistics
Company industry:
Construction & Building

Data Analyst

June 2022 - June 2023

HADBROK insurance brokerage

Cairo, Egypt

June 2022 - June 2023

Analysis andmanage data system for the company (Group medical -
individualmedical - motor - Home owner)
Helping account managers to reach out thedata in the
easiest wayHelping in social media approach
Goggle analysis and LinkedIn analysis
Company industry:
Insurance & TPA
Job role:
Information Technology

Data Analyst

January 2022 - January 2023

Hadbrok S.A.E,

Cairo, Egypt •Remote

January 2022 - January 2023

• Managed insurance-related data across multiple lines
• Supported account managers with structured reporting
• Performed LinkedIn and Google analytics tracking
Company industry:
Insurance & TPA

Front Office Admin and Automation

March 2020 - February 2021

HADBROK insurance brokerage

Cairo, Egypt

March 2020 - February 2021

.Accounting & bookkeeping.
.Generate invoices for the clients.
.General Administration tasks.
.IT and Software Development including Social Media Services and internal/external communication
. building an Automation system to enhance thework flow according to the available tools and budget (ex starting with
Google suite, drive and odoo
Company industry:
Insurance & TPA
Job role:
Administration

Front Office Admin and Automation developer

January 2020 - January 2021

Hadbrok S.a.e

Cairo, Egypt

January 2020 - January 2021

• Accounting & bookkeeping.
• Generate invoices for the clients.
• General Administration tasks.
• IT and Software Development, including Social Media Services andinternal/external
communication
• Building an Automation system to enhance the workflow according to theavailable
tools and budget (ex-starting with Google Suite, drive and Odoo)
Company industry:
Insurance & TPA

Receptionist And Admin Assistant

June 2019 - February 2020

Proserv

Cairo, Egypt

June 2019 - February 2020

Responsibilities:
Welcome company visitors, inform concerned staff, and have them wait until escorted by staff.
Regularly update employees contact information and telephone
extension list Maintains telecommunication.
Monitor and maintain, stationery, and kitchen stock.
Arrange HR department interview schedule.
Assist in some of HR & Admin tasks.
Assist in BOD car Reservations.
Runner Report Sheet” should be monitored daily to ensure that it meets
approveddestination rates and signed by the end of each day.
Coordinate messengers requests according to their importance
within 24HResponsible for cleaning checklist
Review all messengers and office boys intranet requests
Company industry:
Oil & Gas
Job role:
Administration

Telemarketing Agent

March 2018 - August 2018

Expandi Group

Cairo, Egypt

March 2018 - August 2018

Study the campaigns on behalf of the company’spartners and
introducing them to the companies
Company industry:
Sales Outsourcing
Job role:
Sales

Education

Cairo University

January 2015

January 2015

Bachelor's degree, Computer Science

Egypt

GPA (rating): Very good

GPA (rating): Very good

Graduation project REC (reducing electricity consumption) Trying to solve the power problem in Egypt. With REC users can control and monitor the consumption of their electrical devices and power limitation in their homes using plans chosen from several recommended plans. I and my colleagues introduced this idea to Injaz competition and achieved a good point.

Skills

SEO
Expert
SEO
Expert
Wordpress Design
Expert
Wordpress Design
Expert
Web Development
Expert
Web Development
Expert
Management
Expert
Management
Expert
Administration
Expert
Administration
Expert
CSS
Expert
CSS
Expert
Google sheet
Expert
Google sheet
Expert
PHP
Intermediate
PHP
Intermediate
Search engine optimization (SEO)
Expert
Search engine optimization (SEO)
Expert
marketing assistance
Beginner
marketing assistance
Beginner
SEO
Intermediate
SEO
Intermediate
COMMUNICATIONS
Expert
COMMUNICATIONS
Expert
C (PROGRAMMING LANGUAGE)
Expert
C (PROGRAMMING LANGUAGE)
Expert
SOCIAL MEDIA
Expert
SOCIAL MEDIA
Expert
ACCOUNTING
Intermediate
ACCOUNTING
Intermediate
SOFTWARE DEVELOPMENT
Intermediate
SOFTWARE DEVELOPMENT
Intermediate
AUTOMATION
Intermediate
AUTOMATION
Intermediate
INTRANET
Intermediate
INTRANET
Intermediate
MANAGEMENT
Intermediate
MANAGEMENT
Intermediate
DATA SYSTEM
Intermediate
DATA SYSTEM
Intermediate
REGISTRATION EVALUATION AUTHORISATION AND RESTRICTION OF CHEMICALS (REACH) REGULATIONS
Intermediate
REGISTRATION EVALUATION AUTHORISATION AND RESTRICTION OF CHEMICALS (REACH) REGULATIONS
Intermediate
Microsoft office
Expert
Microsoft office
Expert
WordPress
Expert
WordPress
Expert
HTML5
Expert
HTML5
Expert
Computer technology
Expert
Computer technology
Expert
Presentation Design
Expert
Presentation Design
Expert
Communication skills
Expert
Communication skills
Expert
Telemarketing
Intermediate
Telemarketing
Intermediate
Email marketing
Expert
Email marketing
Expert
office administration
Expert
office administration
Expert
office management
Expert
office management
Expert
ADMINISTRATIVE FUNCTIONS
Intermediate
ADMINISTRATIVE FUNCTIONS
Intermediate
ADMINISTRATIVE SUPPORT
Intermediate
ADMINISTRATIVE SUPPORT
Intermediate
ARTIFICIAL INTELLIGENCE
Intermediate
ARTIFICIAL INTELLIGENCE
Intermediate
COLLABORATION
Intermediate
COLLABORATION
Intermediate
COMPLEX PROBLEM SOLVING
Intermediate
COMPLEX PROBLEM SOLVING
Intermediate
COMPLIANCE MANAGEMENT
Intermediate
COMPLIANCE MANAGEMENT
Intermediate
COMPUTER SYSTEMS
Intermediate
COMPUTER SYSTEMS
Intermediate
INFORMATION SYSTEMS
Intermediate
INFORMATION SYSTEMS
Intermediate
MARKETING
Intermediate
MARKETING
Intermediate
SEARCH ENGINE OPTIMIZATION
Intermediate
SEARCH ENGINE OPTIMIZATION
Intermediate

Social profiles

Personal Website
Personal Website

URL removed due to policy violation. Please contact support for further information.

Languages

Arabic
Native Speaker
English
Expert

Training and Certifications

Certifications
WordPress Web Developer (Udacity)
FWD Web Development Challenger Track
SEO On-Page Course
Digital Marketing Tools & Techniques
PECB ISO/IEC 27001 Lead Auditor
WordPress course at FWD Scholarship with Udacity
Nov 2022

Hobbies

  • Reading
  • makeup artist
    A certificate of completion from the GC academy that I'm a professional makeup artist