Doaa Muhammad

Head of Administration monitoring and supervising the following departments:
Admission
Students Affairs
Human Resources
Public Relation
Business Development

* Personal Assistant and office Manager to the Chairman.
* Organize and attending meetings, taking notes and MOM, following up the action plans.
* Organize company events and conferences.

* Handling company logistics, shipping and customs clearance.
* Follow up on day-to-day correspondence and communications with partnership companies (ITRON France/Dubai & MANAS ENERGY MANAGEMENT INC.)
* Hotel booking, Airline and Rent-a-car reservations for employees and executives traveling locally and abroad.
* Provide a filing system to facilitate retrieval of information when required.
* Organizing the office layout and maintaining supplies of stationery and equipment.

• Focal Person for one of TIPOCO/IPS partners in Egypt, Sureclean UK. (www.surclean.com).
• Training Administrator.
• Advertising Administrator.
• Events & Conferences Organizer.
• Placing and following-up on action plans.
• Preparing correspondence, quotations, Performa Invoice.
• Processing the Promo approvals forms & coordinate with the other departments to get it done on time.
• Processing the customized orders with the Commercial & Production departments.
• Assisting in document control tasks of ISO Certified Companies.
• Co-ordinate expats mobilization, travel arrangements and requirements with the other departments.

* Preparing Tenders documents and materials of the Catering and Janitorial Services for Petroleum Companies.
* Preparing the Projects' Tenders for submitting.
* Assisting in Supervising and monitoring the operation process over projects sites’, suppliers and warehouse to verify they are in conformity with their contracts terms & conditions.
* Preparing Company’s profile, offers, quotations and presentations for potential customers.
* Performing all the correspondence and e-mails of the Company on behalf of the General Manager & the Chairman.
* Coordination of all general office activities such as maintenance, office supplies, utility payments, office equipment maintenance and repairs.

• Assistant for the ASA-IM Regional Director.
• Organizing Seminars, Conferences and Events related to the Agriculture Field on Poultry, Dairy, Aquaculture, Soy Processing and Price Risk Management.
• Preparing Seminars' Agenda, Invitations and other related forms (Confirmation Tamplet, Registration form, Acquaintance Card, Recommendation Form).
• Inviting Participants by sending the Agenda & Invitations via fax and e-mails.
• Contacting the expected Participants to confirm their Attendance.
• Preparing and making Hotel Reservations for the meetings' arrangements as well as hotel accommodation and booking flights for participants and foreign consultants / Speakers.
• Contacting Suppliers to prepare Event's Materials, printouts, Name Tags, Banners, Brochures, Giveaways.
• Accompanying participants to coordinate the Seminars and events, making registration for participants, provide the required printed materials, Handouts and Giveaways, following up the Event Program.
• Preparing Events' invoices, expenses & documents and mail it to the head office.
• Performing and Updating Contacts' Database.
• Preparing, Coordinating and following up the visit programs of ASA-IM Consultants for Companies and Feed mills including hotel reservations and local transportation.

• Placing and following-up on action plans.
• Preparing Export related correspondence, Export quotations, Proforma Invoice.
• Processing the Promo approvals forms & coordinate with the other departments to get it done on time.
• Processing the customized orders with the Commercial & Production departments.
• Co-ordination the needs of the export people with the other departments.
• Directs preparation and filing of corporate legal documents with government agencies to conform to statutes.

* Receiving and operating telephone calls, receiving and directing visitors, word Processing, filing, and faxing.
* Attending meetings to write down MOMs.
* Maintain all files/records Customers and vendors follow up by fax, phone calls and Emails.
* Arrange meetings as requested.
* Inputting marketing and sales reports.
* Building monthly reports and presentations.
* Respond to telephone, facsimile, email, and postal inquiries.