Senior Buyer
Vantage
مجموع سنوات الخبرة :15 years, 1 أشهر
In this position, under minimum supervision, perform purchasing duties of the rigs, yards, warehouses and offices in line with relevant Company Policies and Procedures. Performed procurement activities in a team, with direct reporting to Supply Chain Manager in Dubai Office.
• To be familiar with and conduct duties in line with the Company Policies & Procedures included in the Company Supply Chain Manual and relevant Corporate or Operational Division Manuals
• To conduct activities in line with the Company Code of Business Conduct & Ethics including Sarbanes Oxley Compliance & FCPA
• Ensure that the ‘Company’s Code of Ethical Business Conduct’ and the ‘Company’s Insider Trading and Confidential Information Policy’ are being respected and followed accordingly
• Review requests for new suppliers and recommend to the Supply Chain Manager for addition
• Maintain relationships with Suppliers in line with Company Expectations
• Review all material and service requisitions (repair & return included) in terms of quantities, pricing, specs, proper coding, priority, urgency, etc.
• Obtain and review quotes ensuring the quotation and specs are meeting Company standards as per relevant Company and Local procedures
• Follow up promptly with clarifications and requests for information from Suppliers or the Rig
• Ensure all Purchase Orders are approved according to Company Approved Procedures
• Ensure local contract agreement with Suppliers are being used to maximize cost savings
• Conduct purchasing activities to allow efficient requisitions process
• Constantly review and assess economics of local purchase against foreign purchase with consideration given to quality, certification, costs and delivery times
• Assist in the review of all Open Purchase Orders and where necessary expedite overdue and outstanding PO’s with Suppliers
• Assist Accounts Payables with invoices discrepancies
• Be familiar and maintain a general knowledge of Company Supply Chain and Financial Procedures
• Document procurement issues and problems to allow effective resolution and prevention utilizing the NCR Reporting System
• Liaise with IT/System group in monitoring performance of Company approved purchasing software
• Ensure that all Materials & Purchasing procedures are followed, in line with the Supply Chain Manual and all company associated Policies & Procedures. Participate in developing new and revised existing in order to cover local specific needs
- Preparation of vendor list along with Project.
- Preparation of RFQ document.
- Issue to vendors the Request for Quotation.
- Support the vendors during the preparation of the technical/commercial proposals with obligation of confidentiality about the related bid info.
- Prepare the commercial/economic bid tabulation.
- Lead the commercial/economic negotiation.
- Prepare the purchase or subcontract based on standard General Purchase Terms and Conditions and Project Special Purchase Conditions, if any, and managing possible deviations.
- Close out the bid process receiving purchase/subcontract confirmation by selected vendor.
- Follow up and negotiate, if necessary, purchase order/subcontract revisions.
- Perform the assigned activities in compliance with procedures and provided systems and tools.
- Check and comment the technical documentation received with the Purchase Requisition and Technical Evaluation.
- Manage contractual documentation (Archive) before the issue to centralized archive.
• Leads the commercial agreement process with the supplier from purchase orders to long-term agreements. Responsible for soundness of business proposal and supply risk assessment.
A. Responsible for managing policies, agreements, and special purchasing programs.
B. Establishes, maintains, and manages revisions to the long-term commercial contract agreement (and any variations in the agreement).
C. Ensures suppliers are paid within terms.
D. Monitors supplier price, total costs, and controls total supplier spend.
E. Negotiates supplier contracts, order pricing and commercial terms and conditions.
F. Ensures documentation to protect Intellectual Property and conformance to legal agreements.
• Gatekeeper to the supplier, manages supplier relationship, response, and performance.
• Provides leadership for sourcing, logistics and resource management decisions in conjunction with Sourcing Specialist.
• Responsible for processing purchase orders, resolving grief, resolving chronic supplier performance issues.
a) Leads communication on procurement policies and ordering practices with suppliers.
b) Maintain system data.
c) Maintain documentation that supports purchasing processes, SOX, and ISO.
d) Monitors supplier delivery, quality, customer service, and cost performance.
• Participates in Six Sigma teams.
Responsibilities:
Identification short- and long-term goods and services to ensure timely procurement process in line with project schedule
Suppliers Market research (sourcing activities), including identification of right vendors or suppliers
Perform negotiation with vendors or suppliers for best value (price, payment and delivery terms), without compromising on the quality
Bid Evaluation Tender Process (Bid opening and decision making)
Raise and issue Purchase Orders and Corporate Supply Agreements (for time to time as per contractual agreement)
Manage Contract Administration & Management
Work with the Finance Department on invoice processing and reports as required by the company
Monitors and evaluate supplier performance and contract compliance
Identify and foster new and existing business opportunities with suppliers
Major Highlights of Ithaca’s Work:
Coordinated the tendering process for Explosive Warehouse project, which total amount were about four billion rupiah.
Coordinated the procuring process for drilling activities for each entity in the Berau Area, which consists of eleven mining entities.
Coordinated the purchase of Mitsubishi Triton DC HDX, which amount was a billion rupiah.
Coordinated the tendering process for Catering at Housing Complex onsite, which amount was about ten billion rupiah annually.
Processed the HSD Diesel process for mining operational, which amount was about three billion rupiah bimonthly.
Processed the Heavy Equipment and Heavy Vehicle rental for mining operational onsite
Purchasing
• Identify short and long term goods and services to ensure timely procurement process in line with project schedule
• Raise and issue Purchase Orders and Corporate Supply Agreements
• Manage Contract Administration & Management
• Perform negotiation with supplier for cost reduction / cost avoidance
• Work with the Finance Department on invoice processing and reports as required by the company
• Maintain supplier database
• Identify and foster new and existing business opportunities with suppliers
Import
• Process L/C for import goods
• Manage any import documents (Shipping documents, Airway Bill)
• Process customs clearance for the imported goods which arrived through Tg. Priok Port and Soekarno - Hatta Airport
• Process facility - the Master List (extension or new ones) at Indonesian customs
Logistics
• Manage any shipments by air (deals with air cargo courier)
• Manage any shipments by sea (deals with sea cargo courier)
• Coordinate shipment by LCT (Landing Craft Tank) for Transporting Heavy Equipment, etc in line with project schedule
• Process Insurance for the Cargo (Marine Cargo Insurance)
• Process Heavy Equipment Insurance & Fire Allied Perils Insurance
Highlights of Kideco’s Work:
• Managed the application and report for Customs facilities (Masterlist) to related government agencies (BKPM and ESDM) as specially given to CCoW 1st Generation mining company, which total amount were about hundred million dollars annually.
• Coordinated the Customs process for many Heavy Equipments and Heavy Vehicles such as Excavators and Trailer Head also all its licenses to related Goverment agencies (Ministry of Trade and Industry)
• Coordinated the purchase and logistic of Spiral Welded Pipes for the Port Extension project (TMCT), which amount was about thirteen billion rupiah
• Coordinated the purchase and logistic of Deformed Bars for Housing Complex project (Tanah Grogot), which amount was about a billion rupiah