Administrative Assistant
Sidra Agriculture Company
Total years of experience :20 years, 10 Months
Performs administrative and office support activities to Garden Center Showroom.
Answer telephone and email inquiries from customers and internal concerns from other departments.
Email local and international suppliers of plants and planters for product and price quotation inquiries.
Prepare offers and quotation with the list of plants, planters and flower arrangements sample pictures
as per client’s inquiries and specifications.
Act as showroom’s Sales Assistant and Cashier.
Prepare Delivery Orders and coordinate delivery requirements to the driver.
Prepare Invoices for Cash and Credit Customers.
Call clients to coordinate deliveries and follow-up on payments.
Assist walk-in customer for inquiries on indoor plants and flower arrangements.
Prepare summary of cash and credit transactions of the Garden Center and forward it to accounts
department.
Prepare Monthly Cash and Credit Transaction summary with graphic presentation.
Prepare daily Service Reports of Indoor Maintenance Staff for attachments to the Monthly
Maintenance Invoices.
Receive, sort, compile daily reports, request forms and other documents. Retrieve information as
needed.
Record flower and other garden supply deliveries. Forward invoices to Accounting office to facilitate
payment.
Assist on decoration of arts and crafts as per customer’s order and requirements.
Prepare receiving and issuance voucher for Garden Center’s stock.
Coordinate with Indoor Plants Maintenance Foreman and labors for any issue and requirement on the
site.
> Performs administrative and office support activities to Engineering Supervisors and Engineering Manager.
> Encode purchase requisition through SAP and route it to proper signatories for their perusal and approval.
> Encode goods receiving report through SAP and ensure that goods received/delivered was in accordance with approved purchase order.
> Generates monthly utilities report (e.g. Electric, Water, Coal and Bunker Fuel).
> Finalizing of daily attendance and overtime, semi-monthly attendance record of engineering personnel for submission to payroll department.
>Maintains engineering warehouse and office supplies inventory by checking stocks to determine inventory level, anticipating needed supplies and preparing purchase requisition for encoding to SAP.
> Prepare COA (Certificate of Acceptance) for repairs done by outside contractors and route it to appropriate signatories and forward it to Accounting office to facilitate payment.
> Replenish Engineering Department's revolving fund and cash advances.
> Record deliveries of engineering supplies, insure proper documentation were attached, and forward it to Accounting office to facilitate payment.
> Answer telephone inquiries from suppliers, contractors, and other internal concerns from other departments.
> File completed documents such as technician's daily reports, approved PR's, copy of overtimes and retrieve information as needed.
> Receive, sort and compile memorandums and other documents.
> Receiving and directing visitors like Government Inspectors, Suppliers and Contractors.
> Photocopy various engineering forms, approved PR's, technician's record sheets, etc..
COMPANY: Laws Textile of the Philippines
Industrial Complex Veterans Center Taguig City Philippines
PERIOD COVERED: May 02, 2003 - October 2003
POSITION: Personnel Clerk
DUTIES AND RESPONSIBILITIES: ➢ Monitor factory workers attendance and their rendered overtime manually.
➢ Encoding of government issued ID numbers and other information of newly hired workers.
➢ Took telephone calls and provide information.
➢ File contracts of newly hired factory workers in their respective 201 folder.
1998 - 2002: Bachelor of Science in Business Administration Major in Business Management Lyceum of the Philippines, Intramuros Manila, Philippines