دونا ماي Dimatulac

• Organizing meetings and appointments both internal and external.
• Preparing reports and correspondences.
• Handling confidential information and documents.
• Liaising with staff in the projects - PD, PM, Site Admin, DC and Time Keeper.
• Receiving, checking and obtaining various documents related to employee’s personal requests and project related documents for OD’s approval.
• Assisting other Departments, (HR & Admin, Camp & Transportation, and Central Stores) with their requests/documents, for OD’s approval.
• Organizing events and conferences.
• Assisting other C-Level Executives (CEO, CFO, CRO & COO).
• Taking dictation and minutes.
• Performing other related duties as may be assigned.

• Work in collaboration with the Corporate Team with visits from VIPs, special guests and clients to ensure their visit is managed appropriately.
• Welcoming guests with a positive impression of the organization.
• Maintain full awareness of the meeting room’s daily schedule.
• Responsible to telephone calls and inquiries.
• Handled shipment of the incoming and outgoing documents.

Responsible for the preparation of Sales and Service Quotation, Requisition, Pro-forma Invoice, Commercial Invoice and Delivery Note.
•Participate in monthly debtor’s meeting with the CEO and Accounts department.
•Interact with the Regional Manager regarding the prospects report of our Sales Team.
•Liaise with our Saudi and Qatar Branches on their Sales and Service requirements.
•Keep the team updated on the Sales and Service issues
•Monitor Engineer’s daily schedule and gather the repair/maintenance voucher for the daily report to be submitted to the Division Manager.
•Issuing of the Calibration Certificate and Annual Maintenance Contract.
•Perform other related duties as may be assigned.

performs administrative duties for executive management. Responsible for the entire records of the company and ensuring that it is updated. Also, in control of the company vehicles.
•Operates office equipment and completes general office works which sometimes fill in for the office receptionist as needed.
•Logistics Coordinator - responsible for the logistical processing of customer orders, including coordination with suppliers, sales team, billing representatives, warehouses and forwarders.
•Purchasing Assistant - Create, processes and tracks purchase orders. Maintains records of orders and inventory.
•Sales Coordinator - prepares and follows up on any sales quotations made for clients, negotiating terms with the client at a cost best suited for them. Preparing brochures as required. Prepares delivery note and invoices using QuickBooks.

•Monitoring and analysing payments of tenants assigned.
•Timely sending out of appropriate collection notices and demands on defaulting tenants.
•To be able to increased cash inflow from collections.
•Monthly reporting of AR aging balances.
•Padlocking of tenants in no more than 60 days or not exceeding the paid security deposit whichever comes first.
•Attending tenants concerns such as reconciling of accounts requests
•Processing of clearances for final tenants’ accountability and preparing all necessary documents and computation for refund.
•Computation of interests and penalties for delinquent accounts.

• Administrative Operations
• Monitoring of Operations
• Revenue and Expense Monitoring
• Property Enhancement & Community Development
• Personal Development

Responsible for the preparation of Statement of Account & Billing Statement
•Responsible for receiving of payments (Cash & Checks), issuance & releasing of the client’s Official Receipts
•Holds petty cash
•Follow-up clients with current and overdue account
•Monitoring of client’s checks for deposit & checking of deposit slips. Coordinates with banks and other financial institution
•Responsible for recording of all expenses, advances, and transfer payment.