Senior Sales Administrator and CEO/CFO Personal Assistant.
Neomedic EMEA DMCC
Total years of experience :10 years, 3 Months
• Sourcing, arranging and organizing office supplies.
• Order management as per company and client SOP.
• Handling client’s stock arranging deliveries accordingly.
• Preparing Tender Quotes and arranging samples.
• Processing PO’s.
• Liaising with inspection companies (PSI).
• Monitoring shipments.
• Liaising with shipping lines and clients’ freight forwarder.
• Processing and handling shipping documents (OBL, CI, PL, CoA).
• Investigate and report customer complaints.
• Maintaining and expanding strong customer relationship.
• Creating presentations, sales reports, filing, courier and general admin duties.
CEO/CFO Personal Assistant:
• Responsible for diary management including travel arrangements and itinerary.
• Coordinating meetings preparing agenda’s, consolidating meeting documents.
• Primary contact for managing CEO/CFO visitor’s bookings
• Ad-hoc support negotiating corporate rates.
• Processing customer orders following internal procedures, contract and logistic customer's
conditions.
• Generating delivery order and sales invoice for orders processed in the warehouse
• Generate electronic invoices for special customers (EDI).
• Consigning order’s documentation and records management.
• Stock control of articles and coordinating productions with the warehouse.
• Coordinating and communicating with the clients to arrange delivery schedule.
• Direct contact for the customer for any enquiry, missing information, wrong details or conditions
on invoices.
• Monthly credit collection contacting the customer and sending letters of credit informing about
the statement of its account.
• Preparing weekly, monthly and year end closing reports.
• Contributing to team effort by accomplishing related targets as needed.
• Generating reports for senior management in reference to sales, consignment stock and
deliveries.
• Customer service support to final customers.
• Translations of new articles, instructions or text to support marketing department.
• Office duties.
Reviewing and rechecking of invoices before their validation and registration in the system for
the customer ABB.
• Sending quotations to customer enquiries. • Issuing invoices.
• Organizing and controlling of personnel on each working area.
• Stock materials control, order when needed.
• Office duties.
• Checking and validating all invoices of suppliers and authorizing the payment. • Customer and Suppliers relationship.
• Controlling and communicating the weekly work of the employers to the manager
• Preparing the pay slips after operations manager's approval.
• Managing company cars and checking all maintenance and required controls are made
according to the traffic law.
• Processing orders and delivery.
• Follow all shipments status till delivery.
• Consigning order's documentations, important for special drugs.
• Recording all POD with customer confirmation.
• Customer relationship.
• Registering and submitting documents at all government offices as required for the city council
of Fuenlabrada, customers invoicing and credit collection.
• Managing and updating the customer data base being in contact with them to maintain the
relations.
• Office duties.