Dorothy Dsouza Noronha

• Process vendor invoices in a timely manner. This includes proper coding of invoices, matching with receipts, verify prices and terms with the purchase order, calculate and take advantage of discounts, obtain approvals for payment and maintain payables files.
• Respond to vendor inquiries.
• Monitor open receipts and unmatched invoice reports daily to verify proper transactions.
• Work directly with Purchasing and/or vendors to resolve discrepancies on reconciliation of goods receipt account.
• Assist with processing employee expense reports.
• Develop, post and reconcile accrued expenses and prepaid accounts.
• Provide feedback to purchasing regarding vendors - capturing discount terms, invoicing errors, electronic payment. opportunities, payment with credit card, etc.
• Prepare and process weekly payment proposal and submit to Treasury for disbursement funding. (Cash Call).
• Tax Clearing.
• Advance Payments / Advance clearing of vendors.
• Preparing Debit / Credit Notes.
• Assisting the Payable Head in day to day work process as well during the Audit period.

Accountant / Secretary

• Providing secretarial and administrative support to the Managing Partner.
• Providing secretarial and administrative support to the Sales Engineers.
• Arranging Shipments (Air / Sea) from Principals from European Countries.
• Liaising with the manufacturers from U.K., U.S.A., Finland, Germany etc. etc.
• Preparing Customs Invoices, Packing List, Certificate of Origin.
• Liaising with local Shipping Agents.
• Liaising with local suppliers.
• Recruiting and staffing logistics.
• Employee orientation, development, and training logistics and recordkeeping;
• Assisting with employee relations;
• Company-wide committee facilitation and participation;
• Company employee communication;
• Compensation and benefits administration and recordkeeping;
• Employee safety, welfare, wellness, and health reporting;
• Maintaining employee files and the HR filing system;

Preparing Minutes of Meetings
• Typing Site Survey Reports
• Typing Specifications
• Preparing Material Requisitions and Data Sheets for the Projects
• Typing letters and faxes
• Keeping record of incoming and outgoing faxes.
• Preparing Cost Estimate and Bill of Quantities
• Handing Telephone Calls
• Looking after incoming and outgoing courier.
• Sorting the incoming mail and dispatching to the concerned staff.
• Assists with the supervision of support staff.
• Keeping record of all electronic files.
• Filing

Preparing Quotations
• Making Enquiries
• Preparing Invoices
• Preparing Load Schedules and Program Charts for the Project
• Typing Letters, Faxes.
• Preparing submittals for the materials
• Attending Telephone Calls
• Preparing Monthly Income and Expenditure Account
• Preparing Salary Statements for the employees
• Preparing Bank Reconciliation Statement
• Preparing Ledger Accounts, Creditors Account, Debtors Account
• Filing
(Reason for leaving: Resigned and went back to India)

Typing Letters and Faxes
• Preparing and typing Quotations
• Typing the Invoices
• Filing
• Handling Petty Cash Expenses
• Maintaining Journal Accounts
• Preparing vouchers
• Preparing Salary Statements, Bank Reconciliation Statement
• Preparing Creditors and Debtors Account
• Handling Telephone Calls
(Reason for leaving: for better prospects.)