Executive Assistant
Qatar Rail
Total years of experience :20 years, 6 Months
Duties and Responsibilities:
• Receives, sends out and logs incoming and outgoing mail, correspondence,
memos, supplies etc.
• Monitors incoming and outgoing emails and documents.
• Sorts and files correspondence, memo’s, reports etc., develops and maintains
records file system.
• Receive and assist visitors and handle incoming telephone enquiries and
personal calls.
• Provides efficient personal assistance and correspondence support to the Chief
of Corporate Support with five departments such as Human Capital, IT, General
Services, Marketing & Communication and Finance.
• Handle the critically and prioritization of phone calls and emails in order to assist
the Director with his time management process.
• Act as first point of contact both internal and external parties who wish to
contact or meet the Director and screen the requests to ensure those with
important reasons are given priority.
• Oversee the maintenance of the filing system of related documentations in order
to facilitate future referencing and easy accessibility.
• Handle the Director’s daily time diary to ensure the absence and/or resolution of
conflicts and proper time management process.
• Provide administrative support to the immediate superior including organizing
meetings, handling the calendar, researching issues, tracking action item
completion, and managing other administrative requirements as required.
• Arrange travel, transportation and accommodation of immediate superior as
requested to ensure that all desired expectations are met.
• Attend and takes minutes of the meeting bi weekly and routes the final draft for
approval.
• Monitor department’s process and ensure compliance on audit reports /
findings.
• Provide support to projects and initiatives of GS, HR, Marketing &
Communication, IT and Finance
• Assist on formulation of department’s business plan.
• Contribute to the identification of opportunities for continuous improvement of
systems, processes and practices within Corporate Support Division.
• Coordinate with Directors and Managers within the department to ensure that
business plans were implemented on time and KPIs were met.
• Provide guidance and support to the unit and be a focal point of expertise and
reference within Corporate Support Services.
• Respond to departments’ / employees’ queries and complaints and resolve the
same.
(Reporting to Director of Group Admin)
Duties and Responsibilities:
• Assists employees in their daily task activities.
• Receives, sends out and logs incoming and outgoing mail, correspondence,
memos, supplies etc.
• Sorts and files correspondence, memo’s, reports etc., develops and maintains
records file system.
• Monitors incoming and outgoing e-mails and documents.
• Provides efficient personal assistance and correspondence support to the
Director of Group Support Services, with five sections such as
Assists employees in their daily task activities.
• Post LPO and invoices to clients/supplier
• Request for quotation and follow up the supplier for their reply.
• Receives and places telephone calls, makes, postpones and cancels
appointments of the
Duties and Responsibilities:
• Handled credit cards and personal loans documentation and application
• Ensures that products are properly discussed.
Duties and Responsibilities:
• Call at least 60 potential clients per day.
• Ensure that products are properly discussed.
• Get interested clients and a number of turn-ins.
• Checked all documents and details prior to submission of turn-ins to the Team
Leader.
Duties and Responsibilities:
• Monitor and editing of the company website.
• Encodes and copying clips from the newspaper.
• Answers business calls.
• Monitor monthly expenses.
Attends to phone-in and walk-in inquiries
• Accepts applicants and conducting initial screening and preliminary interview
• Issues medical referral to those who have undergone or passed the interview to
principal employer.
• Monitor all incoming and outgoing documents
• Checks daily incoming email
• Issue staffs’ ID and renewal
• Prepare employees’ contracts
• Prepares employment and training certificates of staffs
• Monitor contracts of staffs and requirements’ expiration
• Assists staff applying for their benefits such as the 5 days incentives pay, cash
advance, cash loan, etc.
• Prepares monthly summary of renewed contracts for old and new staffs
• Encode all active lists for the database of 201 files
• Prepares timecards for the management staff every month
• Prepares personnel attendance report every payday.
Substitute
in
College
College