House Manager
Private Family
Total years of experience :10 years, 5 Months
As House Manager Incharge of day to day activities of the villa ensuring that all areas are clean and well maintained. Resposible for all administrative duties with respect to staff hiring, training, accounts. Responsibilites also included -
• Supervising the house hold staff - housekeeping, cook, drivers, gardener, security
• To keep briefing and training the staff about their job responsibilities and following of house rules
• To ensure all electrical equipments in the villa are in good working condition
• To maintain inventory of all the expensive items in the villa
• To keep track and record of all the expenses done my me for the villa
• To ensure all areas including furniture and fixtures are clean and well maintained
• Assisting the bosses in organizing any event on their premises
• Making travel arrangements - visa, flight bookings in c o ordination with the office.
Ensures smooth operations of properties. Ensure the following services are carried on a scheduled basis including Preventative Maintenance and/ or as requested from the Owner:
• A/C Servicing and Maintenance
• Plumbing and Electrical Maintenance
• Refurbishment and Home Improvements
• Carpentry and Painting Services
• Pest Control
• Lighting Systems
• Securtiy Systems and CCTV surveillance
• Fire Alarm Systems
• Landscape Maintennace
Making travel arrangements for the family which includes visas for travel related matters, booking of Air tickets, Hotels and transportation.
Organize and planning of events and functions.
Interacting with suppliers, contractors and consultants on
behalf of the Owner
Training, motivating and ensuring the staff to work together as
a team by conducting dailing briefing and regular counselling of the staff.
Administration work related to staff, keeping track of staff visa expiry
Renewal, vacation, monthly payroll, to maintain record of all expenses
Vacation etc.
Ensuring all bills are paid for all utility
Ensuring all the vehicles owned by the family are properly maintained/ serviced, insured and registered.
1. Responsible to visit and inspect all buildings as per schedule given by Maintenance & HR Section Head and check all areas for cleaning and maintenance.
2. Responsible to review the checklist filled by the maintenance foreman on daily basis and make note of the maintenance jobs to be done after discussion with Mr. Sayed so that these jobs can be allocated to the respective technicians to rectify the problems in the buildings and closely follow up on site matter.
3. Responsible to review the checklist filled by the Cleaning Foreman on daily basis and check the areas which are not clean in the building as reported by him, to follow up with the foreman cleaning, security and respective building cleaning staff and get these areas cleaned.
4. Keep track of the building Pest Control company and ensure they are visiting the respective buildings as per schedule and spraying with effective chemicals all the areas in the building as per their contract and there are no problems relating to pests in the building.
5. Have daily briefings with Mr. Sayed at the end of the day along with the two foremen regarding the jobs done and pending jobs to be done the next day.
6. Major issues to be brought to the notice of Maintenance & HR Section Head so that he can assist in solving the problematic issues.
7. Responsible To ensure all OTS, Health Club areas, Balconies are clean on regular basis by the respective cleaning staff in the buildings and checked by the cleaning foreman
8. Responsible to ensure all empty flats in all the buildings, maintenance and cleaning has been done and keep the flat ready for rental department to be let out to new tenants.
9. Inspect, check & report the Maintenance & HR Section Head any items which are lying in the building floor corridor, staircase and parking as reported by the two foremen so that the maintenance department can report to the rental department to resolve this issue.
10. Ordering of all cleaning material required for cleaners and evaluating usage and provide appropriate training to staff.
11. To keep track of stock of office floor stationery kept in store and to order the items before they run out.
12. To keep track of consumable items on office floor like toilet roll, tissue boxes, kitchen tissue rolls, bin liners, garbage bags etc. and order the same before stock runs out.
13. To contact the supplier to refill the air-freshner dispenser if not working on Office Floor and other areas of MT 5 Tower.
14. To ensure reception staff always to be in Health Club in Manazil Tower 5 from morning 8am till night 11pm on weekdays and O.T staff to be arranged on Fridays from 2pm till 9pm.
15. Responsible to ensure all Gym equipment in Ladies and Gents Health Club in MT 5 are in working order. Any machine not working to be reported & repaired by the respective company.
16. Job goal is to maintain the physical building facilities in a condition of operating excellence, cleanliness and safety.
17. To supervise and lead a team of housekeeping and maintenance staff whose major responsibility is to provide the building tenants with a safe, attractive, comfortable, clean and efficient buildings. Assumes responsibility for the general security of the building. Assumes responsibility for the general fire safety of the building. .To execute any other task assigned by the Maintenance Department.
To liase between the customer/client and manufacturer about the quality of the product which is being produced for the client is as per the specification ordered by the client.
To have regular meetings with the clients and understand their requirement and place order accordingly.
Once the pre production sample is received to check it approve it and get the clients approval as well.
Ensures smooth operations of properties Ensure the following services are carried on a scheduled
basis including Preventative Maintenance and/ or as
requested from the Owner:
• A/C Servicing and Maintenance
• Plumbing and Electrical Maintenance
• Refurbishment and Home Improvements
• Carpentry and Painting Services
• Pest Control
• Lighting Systems
• Securtiy Systems and CCTV surveillance
• Fire Alarm Systems
• Landscape Maintennace
Making travel arrangements for the family which
includes visas for travel related matters, booking of
Air tickets, Hotels and transportation
Organize and planning of events and functions
Interacting with suppliers, contractors and
consultants on behalf of the Owner
Ensuring all bills are paid for DEWA, DU, Etisalat,
OSN/ Showtime
Ensuring all the vehicles owned by the family are
properly maintained/ serviced, insured and
registered.
Responsible for manning, budgeting, purchasing, administration and traing for the housekeeping department.