Logistics Distribution Coordinator
Brothers Gas
Total years of experience :4 years, 7 Months
• Worked as a planning and distribution officer in brothers’ gas.
• Plan and coordinate product distribution activities for each customer.
• Maintain distribution records and monitor pending shipments.
• Take, confirm and track orders in coordination with Manager.
• Coordinate with material department to arrange supplies for distributions.
• Oversee receiving, handling and rotating and sorting of supplies in warehouses.
• Analyze and resolve delivery issues in a timely fashion.
• Manage large amount of incoming calls and respond to them appropriately.
• Provide assistance to supply chain, warehouse, materials, IT and transportation teams when needed.
• Prepare and maintain necessary distribution documentations for management.
• Handle complaints, provide appropriate solutions and alternatives within the time limits and follow up to ensure resolution.
• Make closing and dispatching reports for each day distribution activities.
• Working as Logistics Coordinator in PR Middle East (GENERAC) since January 2017
• Sales Order/: Review OTS and ensure all necessary supporting documents available, ensure all necessary approvals are obtained prior to creation of any sales order/purchase order, ensure order intake booking in the same period of receiving OTS.
• Procurement Management: Ensure purchase orders are placed on time and in compliance to company policy and procedure, check and compare vendor pricelist, follow-up with supplier on delivery and order acknowledgement, check and validate price/quantity/terms/delivery dates in supplier order acknowledgement. Prepare Order acknowledgment and send to Customer.
• Shipment/Logistics: Coordinate and receive packing list from suppliers well in advance before readiness and advice customer on the same. Coordinate for payment (wherever applicable), transport documents (where applicable), coordinate for shipping details from customer, generate delivery order and Commercial Invoice and forward all necessary shipping documents to customer/ forwarder/ supplier/ Warehouse as applicable. Coordinate and ensure the Goods are collected on time and ensure having acknowledgement of the same from factory/forwarder/customer/warehouse as applicable. Ensure invoicing is done in system after shipment as per incoterms.
• Forecast and Reporting: Review monthly billing plan with Commercial Manager and report any foreseen risks immediately, take all necessary steps in execution of agreed monthly plan. Provide necessary reports within the purview of their tasks as and when required/requested.
• Accounts Receivables Payables: Generation of all necessary negotiation documents relating to LC payments and ensure clean documents for negotiation of LC's. Follow-up with supplier for invoices for supplied equipment’s wherever applicable. Follow-up for payments from customer in accordance with agreed terms and conditions of order.
• Month End Provisions: Provide all necessary month end reports required by finance on last day of period closing. E.g: Provisions for Freight Invoices, Startup, Extended Warranty, Cross Territorial Provisions, any other Misc Provision.
• Activities in Oracle System: Creation of sale order and purchase order, receiving purchase orders, generating pick slip number, Stock transfers to different inventory organizations, generating all commercial documents eg: Delivery order, Commercial Invoice, Order Acknowledgment any other system documents/reports.
• Worked as a planning and distribution officer in brothers’ gas.
• Plan and coordinate product distribution activities for each customer.
• Maintain distribution records and monitor pending shipments.
• Take, confirm and track orders in coordination with Manager.
• Coordinate with material department to arrange supplies for distributions.
• Oversee receiving, handling and rotating and sorting of supplies in warehouses.
• Analyze and resolve delivery issues in a timely fashion.
• Manage large amount of incoming calls and respond to them appropriately.
• Provide assistance to supply chain, warehouse, materials, IT and transportation teams when needed.
• Prepare and maintain necessary distribution documentations for management.
• Handle complaints, provide appropriate solutions and alternatives within the time limits and follow up to ensure resolution.
• Make closing and dispatching reports for each day distribution activities.
Masters in Business Administration from Karachi Pakistan in 2013 Core Subjects: Marketing Supply Chain