Deputy Chief Accountant Cum Admin
M/s RIZWAN GROUP
Total years of experience :22 years, 4 Months
*Ensure daily follow up and utilization of ERP “Focus RT” Program for general accounting, bill receivables & payable, inventory management, employee’s benefits, position control, human resources processing, budgeting, procurement activities, equipment maintenance, equipment warranties, quality control etc
*Looking after Implementation of VAT principles, policies and processes to ensure completion and compilation of VAT mechanism across the Group.
*Preparing, validating and submitting /filling all required VAT returns, supporting schedules and any documentation as may be required by the Federal Tax Authority.
*Ensure preparing finalization of monthly, quarterly and annual accounts (Income Statement, Balance Sheet, and Cash Flow Statement) by specified date & being presented to FM & C.F.O.
*Ensuring that each disbursement has been made as per policy and all procedures have been followed for payments of daily procurements.
*Ensure the fixed assets register is managed and maintained with strict adherence to “fixed assets register procedure.”
*In conjunction with IT System's Administrator, coordinating and implementing upgrades to “Focus” Accounting App, providing necessary information / training to direct reports.
*On an annual basis ensure reconciling gross wages, group & payroll tax & workers compensation against general ledger.
*Ensuring company’s motor vehicles & Trucks, Trailers, properties & other operating assets are effectively managed, monitored & utilized & accurately accounted for.
*Ensuring that Account Receivables are monitored and collections are consistent with set company time frame.
*On a monthly basis monitoring and tracking debtors to ensure, they are consistent with contract conditions.
*Coordinating and preparing annual budgets, including operating and capital expenditure budgets.
*Ensuring that revenue is allocated correctly, taking corrective action where inconsistencies arise
*Ensuring analysis of business performance / results, providing feedback to the Management.
*Ensuring & preparing “budget variation reports” on annual basis for review of FM & Chief Finance Officer
Accounts &Finance:
*Ensuring daily Proper follow up and utilization of “SoftCon” Accounting Program (Local ERP) for maintenance of Accounts, Inventory, Fixed Assets, Payroll, and Staff Recruitment Process etc.
*Conducting internal audits of the sub grantees / sub recipients regularly, to ensure that all financial procedures are being carried out in line with organizational Guidelines and agreements between the Parties.
*Preparing Bank Reconciliation, Trial Balance, Income & Expenditure, Cash Flow, Receipt & Payment & Budget Statements, and Balance Sheet for NRDF as well as International Agencies.
*Managing financial disbursement in consultation with Program budgets and relevant project managers & timely reporting to funding agencies.
*Managing & monitoring all financial matters of the workshops, meetings and seminars being organized under work plan of the projects.
*Follow up the execution strategy cited in “Risk Mitigation plan’ as proposed by the organizational& funding agencies.
*Monitoring & managing all tax deduction as per laws and ensuring its depositing into government treasury
*Assisting program staff in developing budgeting & Financial Proposals for on-going & new Projects.
*Managing timely disbursement of staff payroll, pay slips and updating of relevant salary sheet.
*Facilitating organizational internal & external audit of funding agencies regularly.
Administrative:-
*Supervising protocol & administrative Staff in receiving local & foreign Visitors, their visit Schedules & Security arrangement & managing agreements / Contracts for all Employees, Venders & Partners.
*Making arrangement for the procurement, shipments & receipt of office & project supplies & equipment etc.
*Coordinating all administrative input & arrangement of meetings, seminars, Congregations & workshops.
*Acting as a member of “Procurement Committee *Interview Panel for employment and induction.
*Managing office Administration records & supervising searching & selecting relevant information.
*Managing & monitoring Organizational Procurements as per SOP & funding agencies’ guidelines.
*Developing a flexible annual DRAPP, K.P.K audit plan, including any risks or control concerns identified by management, and submits that plan to the Director General, Audit for review and approval.
*Implementing the annual audit plan, as approved, including, and as appropriate, any special tasks or projects directed by Director General Audit, DRAPP, and K.P.K. Pakistan.
*Planning and carrying out the financial audit procedures to measure performance against budgets / Releases / allocation, plans, policies and standard procedures of Government of Pakistan.
*Assisting in the investigation of significant suspected fraudulent activities within the concerned departments and notify appropriate level of senior management including DG Audit. of the results.
*Recognizing, Addressing properly significant legislative, compliance and regulatory issues impacting the public interest in the concerned public departments.
*Monitoring, Evaluating key systems for effective internal checks and procedures for safeguarding Public assets.
*Maintaining a record of the organizational structure, job descriptions, and authorization limits etc, and periodic modifications therein, to verify authenticity of financial transactions.
*Monitoring, verifying minutes of DAC meetings, discussing & approval from Director General Audit, K.P.K.
*Identifying key policies and procedures for all major objectives relating to financial and administrative matters to Director *General Audit DRAPP, K.P, Scrutiny of Working Papers for discussion of Observations in Departmental Accounts Committee meetings chaired by Secretary. (DAC) & Attending & defending already developed observations in DAC meeting.
Using ERP system for Inventory, Accounts & HR.
Duties & Responsibilities:-
Accounts &Finance:-
1. Monitoring, Controlling & Verifying all daily financial Transactions, its Vouchers, & all Books of Accounts.
2. Preparing Financial Reports for Donors, Bank Reconciliation Statement, Trial Balance, Income & Expenditure Statement, Balance Sheet, Cash Flow Statement, Receipt & Payment Statement & Budget Statement & its regular follow up.
3. To Look into Income tax Records for NRDF & for Donors (For Salary, Services, Supplies, Contract. Etc).
4. Supervising deposits and Submission of Tax Challan/Receipt & Income Tax Return to CBR. (Monthly, Quarterly, Annually).
5. Corresponding & Dealing with Donors, Venders, Govt. Departments & Financial & Legal Advisors & Financial institutions.
6. Complete verification of all expenses & Payments before approval. & Acquire invoices, minutes, quotations before forwarding payment for approval.Administrative:-
1. Supervise office Administration files & official records. Search & select relevant information.
2. Supervising Staff in receiving foreign Visitors, Place & screen telephone calls.
3. Assisting Staff members & their dependents by processing requests for visas, identity cards, driving licenses & other necessary documents in accordance with the requirements of the office.
4. Assisting Staff members in making travel arrangement, hotel reservation & type travel authorization forms.5. Make arrangement for the procurement, shipments & receipt of office & project supplies & equipment etc.
6. Supervising Staff in Maintaining, updating & transmitting the inventory records of non-expendable equipment.
7. Provide administrative support for meeting, seminars &/or workshops.
8. Draft routine correspondence on administrative matters accordance with standard office procedures.
9. Update information on announcement board with information of staff mission/leave & incoming mission other official information such as workshops & seminars.
JV Partners at MKD-III H.P.P. (M/s China International Water & Electric Corp & M/s ATL (Pvt.) Limited)
Using Quick Book Pro Accounting Software for Inventory & Accounts.
Duties & Responsibilities:-
1. Maintaining & Reviewing all types of Vouchers, Cash Book, Bank books & other Books of Accounts.
2. Preparing monthly Bank Reconciliation Statement, Trial Balance, Income Statement, Balance Sheet & Cash Flow Statement.
3. Monitoring, supervising & verifying the Log books of Dozers, Dupers, Excavators, Mixture Machines, Generators & Vehicles etc..
4. Preparing Monthly Performance & Comparative Statement of all mentioned machines.
5. Monthly reconciliation with Sub-Contractors, Suppliers, & varying theirs Monthly Bills & making their monthly payments.
6. Monitoring & supervising the activities of Batching Plant, stores & its Monthly auditing.
7. Monitoring & Supervising daily activities of Cashier & Assistant Accounts Officers.
8. Complete verification of all expenses & Payments before approval. & Acquire invoices, minutes, and quotations.
Obtained 75.00% Marks Passed with Distinguished
Obtained 64.60%
Obtained 56.00%