Document Controller / Projects Administrator
Al Hashem Marble Company
مجموع سنوات الخبرة :12 years, 7 أشهر
• Uploading, updating & superseding any kind of documents related in our project within Sub-Contractor to Main Contractor via Aconex.
• Responsible for all documents issuance, acceptance and controlling using Aconex system.
• Studies the related specification, contract and scope of works in order to start the submittals.
• Prepares Material and Sample Submittal prior to start the works.
• Prepares MIR upon delivery of the materials at site. Prepares WIR for Dry Lay, Setting Out, Installation and Final Inspection.
• Prepares RFI in order to have the correct information that are missing in the IFC.
• Prepares MEP/Civil Clearances prior to start the installation of the approved materials.
• Responsible in preparation and submission of related Method Statement, ITP and Risk Assessment.
• Responsible in submission of Close out Document; As Built Drawings, O an M Manual and Warranty Certificate.
• Coordinates from different sites for their immediate concern (Inspection, Submittals and Reports).
• Follow up all the daily activities in the site thru Project Manager, Site Engineer and Foreman.
• Coordinates to the Projects Director and General Manager to ease the daily transaction in the sites.
• Updating all the existing Logs for WIR’s, MIR’s, RFI’s, MEP and CIVIL Clearances, Shop Drawings, As-Built, Delivery and other related Incoming and Outgoing documents for the projects.
• Prepares and monitors all the needed documents for the Monthly Payment Certificate and to follow up the situation in the QS Department of the Main Contractor.
• Submits all necessary documents for the workers (visa, passport, work permit and WPS) prior the start of their work in the site. Safety Induction of the workers as required by the law.
• Forwards all the documents to HQ (DN, Invoices and other documents related to HR and Accounts)
• Monitors the delivery/shipment of the Stone and Slabs in the site store.
• Updating and sending the progress on daily and weekly basis to the main contractor.
• Prepares the Manpower daily and weekly reports and to submit to the Main Contractor.
• Follow up and coordinates all the related request and concern to the main office for the smooth operations in the site.
• Administers document control system and administration of company's procedural documentation in compliance with ISO procedures.
• Implement standard procedures for receiving, distributing & filing of documents b e i n g handled in the section.
• Filing/storing and data maintenance in such a manner that Information should be available for all concerned persons at any time.
• Distribution of project Correspondence, WIR’s, MIR’s, RFI’s, MEP Clearances, Shop Drawings, Engineer's comments/approvals on site clarifications, document submittals and material submittals.
• Maintaining a standard system of project filing (both manual and computerized), enabling easy reference of all project documents instantly.
Responsible for all documents controlling and secretarial works using Aconex system.
Uploading, updating & superseding any kind of documents related in our project within internal organization.
Responsible in Aconex system for the incoming and outgoing of the documents.
Administers document control system and administration of company's procedural documentation in compliance with ISO procedures.
Responsible in preparation, submission and to follow up of various Documents, Samples related to project to Main Contractor, Consultants/Clients for their approval.
Maintaining accurate records and in charge in updating all the logs of the projects incoming and outgoing documents.
Filing / storing and data maintenance in such a manner that Information should be available for all concerned persons at any time.
Implement standard procedures for receiving, distributing & filing of project Correspondence, RFIA’s, MIR’s, RFI’s, MEP Clearances, Shop Drawings, Engineer's comments/approvals on site clarifications, document submittals and material submittals.
Maintaining a standard system of project filing (both manual and computerized), enabling easy reference of all project documents instantly.
Prepares & implement the approved plans & program for area covered
Responsible in finding new place market for our product
Handle 1 Area consisting 14 branches of the company
Responsible in gathering of information related to competitors
Monitors daily sales and monthly sales & review its store performance
In store monitoring of marketing collaterals
In charge to find new tertiary marketing for selected local business partners
Prepares all the request related to marketing to boost the sales of the store
Responsible for product briefing and cascading of information to the store
Attends exhibit & local event in covered trading area
Responsible in gathering information regarding competitor’s promo, sales strategies especially pricing and other factors that affect the product performance sale of the store
Prepares monthly sales forecast and monthly sales report
Responsible in monitoring of daily sales and monthly sales
Prepares various report every end of the month
Maintain a personal record of sales performance (comparative analysis versus last year same month)
Coordinates all transaction to administration, sales and marketing for the quarterly promos
Handles field brand specialist (promodizer)
Monitors all the reports of field product specialist
Coordinates all the inventory of major brand of the branch
Prepares weekly purchase order, to be coordinated to the supplier
Monitors customer service complaint concerning the product brand and regularly informing the status of the product brand to the customer
* Coordinates publicity, marketing support and merchandising materials for all company products including updating of publicity list
* Prepares various memos on price adjustments, promos, expenses and other related matters
* Handles promodizer in different area to promote all the product of the company
* Accepts and prepares various requests of distributors, supervisors, salesman & outlets
* Attends events such as exhibit, sponsorship etc.
* Coordinates transaction to all outlets of the company
* Prepares product reservation of HRI and special accounts
* Responsible in assisting events such as plant tours, sponsorships, and exhibits
* Clerical works regarding administrative system forms
Governor's Scholarship Program