Procurement Manager
ZN VOSTOK
Total years of experience :13 years, 4 Months
ZN Vostok is a Russian oil company specializing in exploration, development, and operation of oil and gas fields.
ROLE DIMENSIONS:
• Reporting to Deputy Director for Procurement and Logistics
• Representative of Contracting and Procurement (C&P) for direct procurement categories in joint meetings with the Client (Aban and West Paydar, Cheshmeh-Khosh oil fields, Iran)
RESPONSIBILITIES:
• Collaborating with Iranian state bodies on procurement matters: Petroleum Engineering and Development Company (PEDEC), National Iranian Oil Company (NIOC)
• Developing and implementing sourcing strategies and tactics that meet business value drivers while considering regional conditions
• Working on creation of long and short bidder lists (BL) based on the vendor/contractor lists approved by the Client (AVL/ACL), auditing suppliers and contractors, inspecting manufacturing facilities, ensuring they meet high standards of quality and performance
• Managing contract pre-award and post-award stages
• Finalizing new contracts, call-offs, amendments, addenda, and managing requisitions
• Monitoring suppliers’/contractors’ performance, addressing any issues that may arise during project execution
CATEGORIES: tubing, piping, valves, tie-back liners, hangers, pumping equipment (ESP, centrifugal, self-priming, worm, horizontal, medium pressure pumps), wellheads and X-mas trees, power transformers, complete transformer substations, emergency diesel generators, demulsifier, instrumentational consumables, spare parts, control systems spare parts, testing and verification equipment, cables, wires;
EPC (engineering, procurement, construction) of power supply facilities; drilling of sidetracks and new wells; construction, installation and commissioning of furnaces at the central processing facility (CPF); workover rigless operations (slickline and coiled tubing operations), well testing, wireline logging, repair of electrical equipment of overhead power lines and substations (OHL), slickline and 3SV services for natural flow wells, de-watering/de-oiling package services, environmental monitoring services, materials transportation services
ACHIEVEMENTS:
• Timely execution of strategic ХХ mln USD contracts for supply of goods and provision of oilfield services, EPC contracts.
ZN Vostok is a Russian oil company specializing in exploration, development, and operation of oil and gas fields.
ROLE DIMENSIONS:
• Reporting to Head of Procurement and Logistics
• Interaction with key functional stakeholders (technical, financial, legal, HSSE, tax, commercial business units) to understand procurement needs and requirements (Aban and West Paydar oil fields, Iran)
RESPONSIBILITIES:
• Ensuring that all procurement activities are conducted in compliance with relevant laws, regulations, and in a transparent and ethical manner
• Conducting market research of suppliers/contractors; managing RFIs/RFQs/RFPs; performing new supplier and manufacturer qualification, vetting new vendors to ensure they meet the highest standards of quality and performance before being added to the bidder list (BL)
• Managing aspects of contract engineering: preparation, negotiation, contracts scheduling, call-off management, claim processing, and amendments of contractual conditions to ensure contracts meet the project needs and hold all the parties accountable to their commitments
• Executing procurement strategies: open/restricted tendering; two-stage tendering; single-source, sole source
• Running full-cycle bidding and contracting processes: requests for quotations (RFQ)/requests for proposals (RFP), developing solicitation documentation: invitation to tender (ITT), commercial evaluation criteria, conducting clarification meetings, evaluating commercial bids, drafting evaluation reports for Tender Board approval, conducting post-award conferences, kick-off meetings, leading negotiations to secure favorable terms and pricing agreements, handling issues related to bank guarantees (ABG, PBG, good performance), retention issues, preparing framework agreements, purchase orders (PO), handing contractual changes, status reports, other documents related to expediting, logistics, customs (RTI), SCM, claims and disputes, executing overall control over suppliers’/contractors’ timely performance and plentitude of SOS/SOW
• Handling invoice and payments tracking, reconciliation statements
• Assisting in the development and improvement of procurement policies and procedures
ACHIEVEMENTS:
• Execution of contracts for supply of goods and provision of oilfield services in the amount of up to XX mln USD
• Robust processes with clear roles and responsibilities as well as effective decision-making were developed
NIPIGAS is the leading Russian EPC contractor involved in major oil and gas investment projects.
ROLE DIMENSIONS:
• Reporting to Head of Procurement
• Organization and execution of procurement activities for the supply of goods and provision of works and services as part of the implementation of investment projects under EPC / EPSS contracts:
- Amur Gas Processing Plant, Russia (operated by Gazprom Group)
- Amur Gas Chemical Complex, Russia (a joint project of SIBUR and Sinopec)
RESPONSIBILITIES:
• Working closely with cross-functional teams to ensure timely delivery of materials and services to support the successful completion of the projects, that all procurement activities were aligned with the organization's objectives and goals, and that procurement needs were effectively communicated to stakeholders
• Arranging and running procurement activities, including demand and purchase requisition analysis, marketing research
• Administrating procurement procedures and interacting with suppliers/contractors using electronic trading platforms (B2B-CENTER, B2B-SIBUR, SAP SRM)
• Executing procurement procedures: tenders, single sourcing
• Performing bidding and bid evaluation exercises: administrating all stages of the procurement procedures, verifying and analyzing procurement documentation (ITB package: RFQ, questionnaires, bidders’ qualification, technical and commercial requirements), verifying technical bid tabulations (TBT), preparing expert commercial bid tabulations (CBT) with the involvement of the contract holder, drafting conclusions and recommendations regarding the participants in the procedures, drawing up the final expert summary for submission to the Tender Committee, participating in technical, commercial, contractual negotiations
• Managing the reporting function of the department: consolidating procurement plans, classifying and analyzing historical data on executed purchases, calculating economic effects, performing post-monitoring of the most appropriate application of procurement methods, preparing proposals for optimization and improvement
CATEGORIES:
LED lamps, fastenings, junctions, junction boxes; protection and automation equipment for transformer substations; operation and maintenance services of HVAC and fire prevention systems of the temporary construction facilities;
Provision of services/performance of works related to maintenance, repair and operations (MRO) of the engineering and technical security objects of the temporary construction facilities; detail design engineering (DDE) of the objects related to power supply and electrical equipment; detail design engineering (DDE) of the objects related to expansion of gas condensate processing facilities; software and hardware (network equipment, TV panels and network cable testers, anti-virus software for virtual and cloud environments, equipment for two-step verification, spare parts for uninterruptible power supply (UPS)).
ACHIEVEMENTS:
• Execution of contracts for supply of goods and provision of services in the amount of up to 10 mln USD
• Effective control of ongoing procurement procedures and reporting system were developed and introduced
Rosneft is a major Russian vertically integrated energy company that specializes in the exploration, extraction, production, refining, transport, and sale of petroleum, natural gas, and petroleum products.
JV Petromiranda is a joint venture of Rosneft and PDVSA (Petróleos de Venezuela, S.A., Venezuelan state-owned oil and natural gas company that specializes in exploration, production, refining and exporting oil as well as exploration and production of natural gas).
ROLE DIMENSIONS:
• Reporting to Procurement Director of Rosneft and Managing Director of JV Petromiranda
• Seconded to JV Petromiranda to represent Contracting and Procurement (cost estimation) on behalf of the shareholder B (Rosneft) in JV (Junin 6 Heavy Oil Project, Orinoco oil belt - upstream, onshore)
• 10 direct reports
RESPONSIBILITIES:
• Researching vendor, supplier, and contractor capabilities, identifying potential candidates for project consideration, and analyzing economic developments in the market
• Performing analysis of price breakdown structures for supply of goods and provision of works/services based on commercial offers from alternative suppliers considering the economic situation on the domestic and world markets
• Producing estimated costs and budgets (IV-V assessment classes) as well as verifying budgets developed by employees of the shareholder A for supply of materials/equipment, provision of works/services
• Designing and implementing cost-out/cost-down programs and processes to reach financial targets within C&P department and to achieve favorable outcomes
• Developing and implementing procurement strategies that align with project goals and cost-effectiveness
• Conducting negotiations with suppliers/contractors to justify the cost of goods, works, and services; executing strategies to optimize it
• Participating in execution of procurement procedures for the supply of goods and provision of works/services together with employees of shareholder A at various stages (preparation of documentation, qualification, commercial negotiations, contract negotiations)
• Developing the company’s position in C&P area (cost estimation) on behalf of Rosneft for the Board of Directors sessions in JV Petromiranda
CATEGORIES:
Drill bits, drilling rigs (renting), packers, steel bars, double-ended stud bolts, flanges, gaskets, couplings, bridge plugs, nipples, crossovers, anchors, integrated lifting systems (ILS), progressive cavity pumps (PCP), multi-phase pumps, sucker rods, separators, mobile tanks, casing/tubing strings, drill pipes, wellhead equipment, valves, blowout preventors (BOP), adaptors, power houses (power plants), power systems and generators, transformers, variable frequency drives (VFD), electrical motors, spare parts and accessories, cables, terminals, wires, electrical connectors, surfactant/stimulant chemicals, sludge treatment chemicals, drag-reducing agents (DRA), tires, batteries, and spare parts for vehicles, flowmeters, echometers, instrumentation, personal protection equipment (PPE), firefighting trucks, fire extinguishers, office supplies;
Conceptual and basic engineering, 2D/3D seismic survey, vertical seismic profiling (VSP), core sampling, engineering, procurement, construction/drilling (EPC/EPD), integral cementing services, asphalt paving, integral technical services for supply and installation of the PCP supervision systems (multi-sensor systems), well testing, well logging, fluid control, power generation, workover operations, sidetracking, fishing, historical pollution cleaning services, support services (corporate security, corporate insurance, coporate transport, catering, office needs).
ACHIEVEMENTS:
• The final contract value vs. the initial contract value was decreased by 6.8%
• $1.2 mln of procurement savings in 2019/2020 through conducting negotiations with suppliers/contractors and justifying the areas of cost reduction
• The estimated original contract value was reduced by an average of 35%
ALBA is a Russian retailer of footwear and accessories with the distribution network of 40+ stores.
ROLE DIMENSIONS:
• Reporting to Head of Operations
• Executing the company’s supply chain and purchasing activities on the European and Turkish markets
• Communicating the company’s policies and requirements to the suppliers and manufacturers
• 2 direct reports
RESPONSIBILITIES:
• Analisis of high potential markets and business partners, enhancing internal supplier relationship management (SRM) system
• Developing and implementing the best practices in supply chain management and procurement, developing package strategies, including policies, procedures, and guidelines that ensured compliance with relevant laws and regulations and minimized risks to the organization
• Executing and implementing new directions within the area of responsibility, executing effective and transparent communication internally, externally, and between various business units, standardizing processes and implementing procedures in accordance with Company’s directives/instructions
• Conducting marketing research for suppliers/manufacturers, studying new technologies to ensure supply of goods and materials met the company’s quality requirements
• Assessing risks, developing strategies to mitigate the defined risks, providing support to management on effective negotiation tactics to achieve favorable outcomes
• Staying updated with industry trends and regulations to make informed supply chain and purchasing decisions
ACHIEVEMENT:
• A transparent detailed purchasing, control and reporting process was implemented, resulting in reduction of manufacturing and shipment delays by an average of 20%
MEGATOP is a Belarusian retailer of footwear and accessories with the distribution network of 90+ stores.
ROLE DIMENSIONS:
• Reporting to Chief Operations Officer
• Executing the company’s supply chain and purchasing activities on the Chinese market
• Communicating the company’s policies and requirements to the suppliers and manufacturers
• 5 direct reports
RESPONSIBILITIES:
• Acting as the Single Point of Contact (SPOC) for the company’s HQ to support operations in Guangdong and Fujian provinces
• Executing market search for potential business partners, enhancing internal supplier relationship management system
• Managing strategic partnerships, including looking after suppliers to ensure that they are fulfilling the needs and demands and meet the requirements and standards of the organization
• Overseeing suppliers’ manufacturing operations, monitoring, and controlling production and delivery schedules
• Overseeing the organisation’s operational budgets to ensure that the resources are utilized efficiently
• Supervising the work of the team, including allocating assignments, establishing due dates, keeping track of performance
• Analyzing and improving organizational process and workflow, employee, and space requirements, implementing operational changes
• Managing potential risks and implementing preventive and corrective measures to reduce them
• Assessing local markets and implementing standards and processes to support the achievement of business targets
• Running day-to-day activities of the Guangzhou office
KEY ACHIEVEMENTS:
• Strategic relationships with 10+ suppliers established
• A system for monitoring the timing of production was developed and implemented, which helped to reduce shipment delays by an average of 15% facilitating the goods to arrive in time
• A program of supervising and coaching Chinese staff members by a Russian specialist was developed and introduced, as a result the number of detected goods decreased from 7.4% to 2.8%
BELZARUBEZHSTROY is the leading Belarusian EPC contractor and exporter of construction services engaged in several major industrial and civil projects.
ROLE DIMENSIONS:
• Reporting to Project Director
• Seconded to Valencia, Venezuela (waste lead-acid batteries processing plant project)
• 5 direct reports
RESPONSIBILITIES:
• Providing expertise in project supply chain management, including assessing procurement needs, developing and implementing procurement strategies, and managing supplier relationships to ensure timely and cost-effective delivery of goods and services
• Implementing targets, standards, and processes to support the achievement of business goals and designing and implementing plans for local sourcing
• Supporting strategic sourcing initiatives and applying and implementing supply chain management (SCM) standards, tools, and processes in the area of responsibility to secure quality, delivery, cost, and sustainability
• Managing tender management of primary materials, equipment, goods, works, and services for the project under construction, and overseeing procurement management and contract management of all types materials, services (operational, professional, consultancies)
• Directing local and expat purchasers ensuring they were aligned with business strategies and operating effectively
• Managing project warehouse superintendents and controlling the activities to ensure timely and efficient operations
• Developing and conducting training programs for employees on supply chain management best practices, ensuring that they had the knowledge and skills needed to effectively manage procurement activities
• Participating in business negotiations between the Client and the Contractor in relation to the current issues of the project
CATEGORIES:
Cement slurries, structural steel (bars, beams, rods, profiles), cables and wires, bricks, blocks, bulk materials, decorative finishing materials, construction tools; land clearing, earthworks, formworks, reinforcement works, laying utility networks, construction of buildings and structures, transport services, security services, cleaning services.
ACHIEVEMENTS:
• Plans for local sourcing to reach business goals and strategic sourcing initiatives were designed and implemented
• Deviation in the procurement plan (planned budget vs. actual budget) was reduced by 15%
BELZARUBEZHSTROY is the leading Belarusian EPC contractor and exporter of construction services engaged in several major industrial and civil projects.
ROLE DIMENSIONS:
• Reporting to Head of Procurement
• Seconded to Guatire, Venezuela (building materials production plant project)
• 2 direct reports
RESPONSIBILITIES:
• Sourcing new potential suppliers/contractors to encourage market tensions and competitiveness in key project areas
• Executing sourcing and procurement activities in compliance with ethical, socially responsible, and sustainable standards to meet the Service Level Agreements (SLA) and Operational Level Agreements (OLA) for procurement operations
• Managing supplier lifecycle - procure-to-pay (P2P) / source-to-contract (S2C) - to leverage supplier master data to bind the procure-to-pay cycle and strategic sourcing
• Executing contract strategies, contracts, contracts amendments, long-term framework agreements, on-call contracts for supply of materials, goods, works, and services
• Elaborating and keeping standard procurement documents updated
• Defining and continuously improving end-to-end (e2e) procurement process based on business requirements, user feedback and audit results
KEY ACHIEVEMENTS:
• Purchasing materials on credit with several suppliers was introduced
• Purchasing and contracting procedures were optimized, which resulted in reduction of time required for purchase execution by an average of 15% (from PR creation to winner selection)
TECHNOTON is a Belarusian developer and manufacturer of automotive telematics and fuel control equipment (fuel level sensors, fuel flow meters).
ROLE DIMENSIONS:
• Reporting to Head of International Sales
• Responsible for business development in LATAM countries from scratch
RESPONSIBILITIES:
• Developing a growth strategy focused both on financial gain of the company and customer satisfaction
• Conducting research to identify new markets and customer needs
• Promoting the company’s products/services addressing customers’ objectives
• Preparing and administrating sales contracts ensuring adherence to law-established rules and guidelines
• Building long-term relationships with new and existing customers
• Keeping records of sales, revenue, and invoices
• Providing after-sales support on the company's products
ACHIEVEMENT:
ACHIEVEMENT:
• Facilitated opening of a regional office in Colombia with a guaranteed monthly consumption of the company’s products
Ernisunion is an importer of industrial chemicals into the Belarusian market.
ROLE DIMENSIONS:
• Reporting to Head of Supply Chain
• Entry-level position
RESPONSIBILITIES:
• Researching vendors/suppliers of the industrial chemicals on the Chinese, Indian, and European markets
• Preparing and administrating contracts for supply of industrial chemicals (polymers, additives, oils)
• Managing duties relating to the preparation of documents required for company operation in relation to customs formalities and timely clearance
• Monitoring customs clearance/forwarding contractors to conduct shipment import processes on time
• Liaising with 3PL and 4PL providers
• Expediting and controlling the import shipping schedules
• Organizing documents, correspondents, and invoices
ACHIEVEMENT:
• Six supply contracts were executed meeting the established deadlines