Filing clerk/Medical Assistant
Prime Hospital LLC
Total years of experience :11 years, 10 Months
• Monitoring and documentation of vital signs of adults and children including their condition
and reports any abnormalities to the medical team.
• Provide a warm welcome to patients and escorting them for their appointment visits and
accompany them throughout their treatment/procedure plan.
• Serves as a floater/reliever of nurses in the clinic and helps and assist the doctors during
before and after each procedure (E.N.T., PCR/Covid, ultrasound and pediatrics department)
• Set up the treatment room and gather medical supplies for the next patient before the
procedure.
• Sterilize and utilizes medical and healthcare equipment after each procedure and ensures
that stock of supplies is maintained and determined.
• Appointment reminders and assisting in booking or rescheduling of appointments
• Securing and keeping the file for future records of the patient and distinguish the abnormal
signs and symptoms and reporting it to the nurses.
• Assist the nurses with vaccinations and injections of children, nebulization, and medication
administration
• Confirm the details of the patients are correct on both the laboratory form and the test tube
before doing the PCR/Covid swab test, influenza test and throat swab
• Preparing hard copies and/or sending via email of Medical reports, DHA Sick Leave
certificates, Medical prescriptions or Laboratory reports to the patients when requested
• Entering the vaccination details of patients to the Dubai Health Authority portal/Hasana (for
the management of vaccination schedules and immunization records)
•Prepare annual contracts, Quotations, Invoices, PV and RV, Maintenance and Inspection
Reports for clients including weekly reports
•Train, supervise, and provide feedback on tasks performed by new staffs, lower-level clerical
staff including organizing and tracking drivers.
•Performs other general clerical and secretarial duties as requested, whichincludes record
keeping, managing petty cash, maintaining office suppliesand coordinating equipment
maintenance, and handling packages and correspondence.
•Interaction with clients taking work order requests and distributing to the Operation team.
•Providing clients with all pertinent documentation, assist them and ensuresthat this is
submitted on time.
• File and retrieve corporate records, documents, reports, cash reimbursements, timesheet and updating paperwork and word processing.
• Maintaining general office files, including job files, vendor files, and other files related to the Companys operations.
• Monitoring stock levels and overseeing the movement of incoming and outgoing goods and updating it on the system.
• Preparing and processing of documents (Quotations, PV/RV, LPO, DN, PL, DN, Invoices, etc.) for clients.
• Set up and maintain and paper filing systems for records, financial records and balance various accounts.
• Coordinating office activities and operations to secure efficiency and compliance to company policies.
• File and retrieve corporate records, documents, reports, cash reimbursements and timesheet.
• Requests quotations from suppliers for office supplies and equipment and liaise with the Management for approval.
• Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies.
• Filing work, scanning and uploading of Incoming/Outgoing Documents.
• Manage phone calls & correspondence (e-mail, letters, packages etc.)
• Purchased and maintained office supply inventories
• Train, supervise, and provide feedback on tasks performed by lower-levelclerical staff including organizing and tracking drivers.
• Managing and recording of Petty Cash labels; responsible for accepting cash, cheque, or credit card from customers and giving official receipt.
• Sending complete transaction and reports of the day to the accountant.
• Depositing daily sales at the BANK before the end of the day.