Linda Colaco

Designation: Technical - Repairs and Maintenance - Job Planner
Key Result Areas :
• Liaising with suppliers for RMA Requests, booking services for any damaged / failed equipment and coordinating for pick up and collection of the unit. Independently liaising with the vendor for any equipment that needs repair or service. - Ensuring effective repair and maintenance of plant and equipment.
• Sourcing vendors and obtaining quotations for requests put in by the Technical Operation Team and R&M Team. Obtaining quotations as per procurement policy and doing cost comparison as well.
• Build relationship with suppliers and negotiate with them for best pricing.
• Once a vendor is selected, arrange to have them registered as a preferred vendor in the system, by getting them registered through the process and ensuring compliance within the compliance policy
• Raising of Purchase Requisitions in Ariba after obtaining approvals from Line Manager. Following up independently with the people in the Approval flow so that the orders are released in time and issued to vendors
• Once Purchase Orders are issued to the respective vendor, obtain order confirmation and tentative lead times on the arrival of the product. Inform the team accordingly.
• Liaising with shipping company / freight forwarder for pickup of cargo from origin and coordinate until the shipment is delivered to the warehouse. Inform the warehouse to book space accordingly.
• Once material is delivered to stores, book GRN - Good receipt note in ARIBA and confirm the contents of the invoices received are tax compliant.
• Liaise with Vendor to upload invoice in Ariba, so that the IR number is generated and invoice is reconciled. Submit invoices to finance mentioning the IR and GRN number on each of the invoices received.
• Cross verify on SAP, if the GRN and IR numbers are matching. Doing due diligence prior to submitting documents to finance so that payments are processed in time and no wasting of time return and reissuing documents.
• Maintaining budget spreadsheets - Records every purchase done by the team on the respective budgets allocated towards Imagine Team.
• Arrange sub-contracted vendors to ensure works are completed to standards.
• Compiling Petty cash vouchers for the expenses incurred by the team and submitting it to Management for reimbursement. Receiving cash and paying the respective employee for the transactions executed.
• Repair and Maintenance Records - Create job plans and preventative maintenance schedules for new equipment. Receives completed worksheets and updates records.
• Identifying and preparing the stationery list and grocery list for the department in the absence of the support manager.
• Arranging courier for collection of equipment from warehouse and preparing the necessary documents associated with it.
• Creating Security Work permits for subcontractors and liaising with the Security team for acquiring passes.
• Undertake any other adhoc duties as assigned.

Designation: Technical - Repairs and Maintenance - Job Planner
Key Result Areas :
• Liaising with suppliers for RMA Requests, booking services for any damaged / failed equipment and coordinating for pick up and collection of the unit. Independently liaising with the vendor for any equipment that needs repair or service. - Ensuring effective repair and maintenance of plant and equipment.
• Sourcing vendors and obtaining quotations for requests put in by the Technical Operation Team and R&M Team. Obtaining quotations as per procurement policy and doing cost comparison as well.
• Build relationship with suppliers and negotiate with them for best pricing.
• Once a vendor is selected, arrange to have them registered as a preferred vendor in the system, by getting them registered through the process and ensuring compliance within the compliance policy
• Raising of Purchase Requisitions in Ariba after obtaining approvals from Line Manager. Following up independently with the people in the Approval flow so that the orders are released in time and issued to vendors
• Once Purchase Orders are issued to the respective vendor, obtain order confirmation and tentative lead times on the arrival of the product. Inform the team accordingly.
• Liaising with shipping company / freight forwarder for pickup of cargo from origin and coordinate until the shipment is delivered to the warehouse. Inform the warehouse to book space accordingly.
• Once material is delivered to stores, book GRN - Good receipt note in ARIBA and confirm the contents of the invoices received are tax compliant.
• Liaise with Vendor to upload invoice in Ariba, so that the IR number is generated and invoice is reconciled. Submit invoices to finance mentioning the IR and GRN number on each of the invoices received.
• Cross verify on SAP, if the GRN and IR numbers are matching. Doing due diligence prior to submitting documents to finance so that payments are processed in time and no wasting of time return and reissuing documents.
• Maintaining budget spreadsheets - Records every purchase done by the team on the respective budgets allocated towards Imagine Team.
• Arrange sub-contracted vendors to ensure works are completed to standards.
• Compiling Petty cash vouchers for the expenses incurred by the team and submitting it to Management for reimbursement. Receiving cash and paying the respective employee for the transactions executed.
• Repair and Maintenance Records - Create job plans and preventative maintenance schedules for new equipment. Receives completed worksheets and updates records.
• Identifying and preparing the stationery list and grocery list for the department in the absence of the support manager.
• Arranging courier for collection of equipment from warehouse and preparing the necessary documents associated with it.
• Creating Security Work permits for subcontractors and liaising with the Security team for acquiring passes.
• Undertake any other adhoc duties as assigned.

Duties performed
 Responsible for sourcing, selection and negotiation with suppliers to strive for the best commercial and
delivery terms
 Evaluate vendor’s quotation to ensure that they are in line with the technical and commercial specifications
required
 Advise internal and external on issues regarding purchasing Terms & Conditions
 In charge of daily operational purchasing needs such as planning, issuing and following up on Purchase
Orders delivery and shipment schedules
 Manage purchasing cycle including request for quotation, PO creation, PO follow up, goods receipt and
supplier billing
 Resolve supply, quality, service and invoicing issues with vendors
 Evaluate supplier performances based on quality standards, delivery time & best prices and ensure all the
criteria are met according to the organizational requirements and expectation.
 Prepare data or reports to support purchase strategy and cost down analysis
 Responsible for implementing internal procurement strategies to cater to high delivery and short lead time
requirements
 Undertake any other ad-hoc duties as assigned

Attending calls, catering to walk in customers
Raising invoices, handling petty cash
Obtaining quotes from Vendors,
Preparing sales quotes
Processing orders,
Tracking all incomming and outgoing shipments
Flair for advertising,
Laising independantly witht the advertising agency for all client requirements.