Administration Assistant
Ambulatory Healthcare Services
Total years of experience :16 years, 0 Months
• Manage database such as number of patients visited in a day, services provided to them, daily transactions of the hospital, etc.
• Calculating of each Dentist’s Productivity and Utilization on daily and monthly basis as per requirement of the clinic manager.
• Extract the required raw data from the clinical system to calculate the Volume required from each dentist on daily basis.
• Involve in preparing and documenting with the Occupational Health and Safety Management System team when required.
• Performs different administrative activities in support of the day-to-day functioning of the Administrative and managerial office.
• Formatting and editing policies in support to the clinic manager.
• Correspondence handling between clinic staff and main office with follow up, typing letters, memos, translation as per clinic needs, minutes of meeting and any other correspondence with files maintaining.
• Work professional in contact with other department in the head office to coordinate and support medical staff in the clinic.
• Preparing the weekly schedule of the staff in the clinic for morning and evening shifts.
• Preparing all kind of check list or template form as per the clinic manager and clinic lead request and needs.
• Manages directly and indirectly up to 90+ employees’ personal files, in term of keeping records of all related papers including medical card, employee ids, requesting certificate.
• Prepare Medical reports in coordination with doctors as per the request of the patients with the medical treatment details, services codes and payment to be done.
• Using time attendance system provided in all SEHA facilities to keep the staff attendance on observation for lateness and sick leave, with daily checking for changing of shift of any of the staff.
• Use the Monitoring and Control System (MCS) for documentation, information management and data management.
• Receiving, translating and entering all correspondence received from the government offices and other authorities on the documentation system.
• Translate various reports, manuals, memos, financial statements and other documents related to the project.
• Draft and prepare reports, memos, letters, financial statements and other documents, using Word Microsoft, Excel spreadsheet, database, and/or presentation software.
• Preparing PowerPoint presentations for reporting special campaigns performed in the field, showcasing the activities through technical information as well as photographs.
• Receiving reports from contractors, uploading it to the MCS and maintain a backup files.
• Setting up and maintain filing systems which includes confidential records and reports, correspondence, statistics and related material for ease of retrieval.
• Maintaining the file repository, perform file searches, provide copying facilities to users and operate the back-end database storage (both electronic and hard copy).
• Assist the Personnel Administration in HR administrative activities such as and not limited to collating information for the Accounting Section on changes in employee compensation due to promotions, salary increases etc.; updating HR ERP system and leave administration activities including but not limited to processing leave applications, documentation of leave records and disbursement of leave salary.
• Providing secretarial and administration support to the team and including the project manager and contract administrator.
•Maintain the file repository, perform file searches, provide copying facilities to users and operate the back-end database storage (both electronic and hard copy).
•Co-ordinate with Personnel Administration on issues relating to new recruits with respect to visas, housing and other related documentation (as required).
•Prepare all documents relating to visas, sponsorship, labor cards, licenses and permits in Arabic, for submission to the appropriate authorities.
•Assist the Personnel Administration in HR administrative activities such as and not limited to collating information for the Accounting Section on changes in employee compensation due to promotions, salary increases etc.; updating HRMS and leave administration activities including but not limited to processing leave applications, documentation of leave records and disbursement of leave salary.
•Performs a variety of administrative and/or secretarial support activities for such as composing, replies to correspondence on own initiative, interpreting and explaining established policy and procedure in response to inquiries from a variety of sources, summarizing reports and information to facilitate review by superior and investigating, evaluating and resolving problems within scope of position.
•Prepares or directs preparation of minutes, notices, manuals, agendas and correspondence with all supporting documentation, requiring application of a specialized knowledge of the assigned function.
Researches, summarizes and analyzes information.
•Types or word processes correspondence, reports or other documents from rough draft or shorthand notes.
•Maintains calendar(s) for assigned staff, regularly prioritizing and arranging meetings, conferences and appointments; arranges necessary travel reservations and itineraries.
•Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• CSI Higher Diploma in Banking and Financial Studies in collaboration with the Institute of Canadian Bankers (ICB) 2010-2012, accredited by the Ministry of Higher Education & Research, UAE. • Associate Membership in the Institute of Canadian Bankers (AICB) Canada. • Completed core courses in Business/Corporate Finance, Personal Finance, Financial Accounting, Cost Accounting, Real Estate Finance, Organizational Behavior etc. • AICB Integrative Research Project. • Diploma in Computer Science 2005-2008 with a CGPA of 3.4.
Course in SQL Anywhere POWERBUILDER.
diploma