Operations officer and coordinator
Management Systems International
Total years of experience :4 years, 1 Months
• Administrative and clerical duties to ensure the operation unit’s efficiency. Correspondence with field staff, other departments, and partner organizations via email or direct contacts.
• Assisting in the preparation, organization and maintenance of data base (hard copies and electronic files) for all relevant correspondences, official documents, key points of contact, addresses…etc.
• Preparing and distributing informational packets, briefing books and presentations, photocopying and research.
• Preparing procurement vouchers and tracking the PO/MPO payments.
• Maintaining vendor files and backup documentation
• Maintaining the procurement filing system
• Assisting in organizing and holding conferences while fulfilling GoI requirements
• Procurement of goods and services, for Tarabot project/Basra regional office.
• Procurement and maintenance of inventory for office and kitchen supplies.
• Serving as point of contact for all travel/accommodations requests.
• Submitting weekly and monthly financial and/or procurement reports to Baghdad operations, finance departments, and supervisors.
• Managing cash fund, serving as a cashier by reviewing (for accuracy) and processing petty cash and bank vouchers. Preparing and submitting monthly expenditure reports, and fund requests,
• Maintaining close coordination with the local staff on financial matters and advises them, as appropriate, on matters requiring their attention.
• Other accounting, financial and administrative tasks consistent with the overall scope of this position.
• Coordinating Tarabot’s activities at South Oil Company(SOC) . This includes:
Communicating with SoC officials;
Coordination of events;
Set-up meetings;
Official letters & logistics;
Follow-up on activities according to the work plan.
• Work with Iraqi Government departments, and other project team leaders to carry out organizational assessment to identify weaknesses in their organizational charts, functional requirements, reporting structures, decision-making processes and data flow systems.
• Develop, maintain and manage contacts with official in the IG by professional manner and to serve as a direct liaison of the project when called upon.
• Provide technical assistance to the Government departments in the field of Organizational development using tools such as OSTP and ISO 9001:2008
• Work with the targets institutions to go through the transformation process and achieve the set target outlined in the above mentioned plans.
• Assist the civil servants in the public institutions to reach their target goals through on-the job training, coaching, mentoring, and other forms of professional development.
• Assist to develop capacity building plans for the target Government departments entitles and assist Administration decentralization team to get agreement with the relevant GOI counterparts on their implementation.
• Assist the Organizational Development Team leader to design and implement the work plans that reflect programmatic goals.
• Prepare summary analytical, research reports to presentation for GOI decision -makers, USAID, or project management.
• Work with Iraqi Government departments to plan for internal audit plan in Um-Qasr, follow up and supervising to implement the internal audit to ensure the system ISO 9001 and work procedures is applying as ISO 9001:2008.
• Follow up with internal audit team and give them the feedback about their performance during the audit visits to avoid any mistake in the next visits.
• Follow up with Iraqi Government departments to write the reports of internal audit and do the corrective actions after internal audit.
I got the graduated score was 76.01 form 100%