Office Manager to CEO/Chairman
Samba Financial Group
Total years of experience :26 years, 5 Months
Senior Secretary of the Board Member and Chief of Staff who is also the Deputy Managing Director (DMD), responsible for managing Human Resources Dept (HRD), Center of Banking & Finance (CB&F “Training Center”), Public Relations (PR), Legal & Compliance Dept. and Samba Club.
Senior Secretary of Samba’s Chairman. Managing the office of the Chairman. (H.E. Dr. Soliman Solaim, ex-Saudi Minister of Finance, Commerce, and Saudi Rep. to the GCC Higher Commission) I am also reporting to Samba’s Corporate Secretary who is managing Samba’s Shareholders relations (Board of Directors & General Assembly meetings & Agenda’s), Saudi Arabian Monetary Agency (Sama) Section, Translation Section, and Samba Trademark and Logo Registration Section (inside KSA and overseas registration) I am also assisting on all these under SENOF Supervision.
Senior Secretary of (Chief of Staff) who is managing Human Resources Dept (HRD), Center of Banking & Finance (CB&F “Training Center”, Public Relations (PR), Legal & Compliance Dept. and Samba Club.
My job duties included:
- Maintained daily schedule of meetings, reminders, to-do lists, pending and uncompleted tasks and court hearings. - Wrote and distributed reports on a weekly, quarterly and annual basis. Reports included Compliance Reports, Litigation Reports, Fraud Reports, Weekly Legal Report, Quality Quarterly and Self-Assessment Reports. - Drafted minutes of meetings for the Executive Committee and Board of Directors, AGMs, in coordination and with respective businesses such as Board Members, and Board Committees, Risk Management, Corporate Secretary, Compliance, Legal, HR, and Training Center. - Drafted and summarized, and translated different banking and business reports for Board Members, senior management and VIP clients. - Trusted by Senior Officers (SENOF) of the bank on handling top confidential and highly sensitive reports and matters. Related to Legal, Compliance, AML, Sanctions, Fraud, Audit, AGMs, Board of Directors, Board Committees, Remuneration and Compensation, Merger and Acquisition deals and Due Diligence reports. Access to sensitive information. - Handled the office routine work, calls, emails, mail, visitors, meetings, faxing, photocopying, trips, expenses, petty-cash, correspondence, and filing.
Handling the job of Senior Secretary for the Legal Department, Legal Counsel and Corporate Compliance Coordinator. There are 7 in-house reporting lawyers and 1 Compliance Officer in the Department; three of the lawyers are located in other offices/cities. There are other 22 business Compliance Officers who report to our Department they are located in other cities including overseas branches.
My job duties included:
1. Preparing and Consolidating Compliance and Legal periodical reports including Weekly, Quarterly and Annual Corporate Compliance Reports, Litigation Reports, Fraud Report, Weekly Legal Report, Quality Quarterly and Self Assessment report. 2. Designed, keeping and updating the Filing System. 3. Designed, keeping and updating the Library System which contains Legal, Compliance, Banking, Financial and Administrative books, references, Periodicals, Video Cassettes, Audio Cassettes, Slides and Diskettes CD ROM Discs & Multimedia, etc. Retrieve and extract information as required from time to time. 4. Operating Lotus Notes Domain System, Database and email systems, including Lotus Notes Standard Agreements Database, Litigation Report and Central Stationary request Database (Approved User). 5. Operating Citibank Mail System (CitiMail). 6. Operating Citibank PARIS (Citibank Policy And Reference Information Server), Multimedia. 7. Maintain daily schedule of meetings, reminders, To-Do-List, pending, uncompleted tasks and Court Hearings. 8. Handling Telephone, Fax and Photocopying. 9. Controlling Post (Incoming/ Outgoing Mail). 10. Type bilingual letters, memos, presentations, electronic mail, contracts, general, compliance and legal correspondents, reports, forms, and other corporate documents. 11. Accessing Internet, CitiWeb, Citibank & Citicorp sites for required information. 12. Handling and updating Departmental organizational charts and Listings of Compliance Officers, In-House Counsels and List of Approved Outside Legal Counsels. 13. Assist in maintaing Outside Counsel's Legal Bills and related correspondence. 14. Handling the process of in-house lawyers expenses; travel, medical, etc. 15. Handling travel procedures the staff and for the visiting lawyers or Compliance personnel including, visa requests, tickets, air and hotel reservations, conferencing, presentations, expenses reports and related facilities. Other duties as requested from time to time.
Administrative Officer / Accountant at Riyad Banks:-
FINANCIAL CONTROL DIVISION:
1. Review SAMA Monthly Reports (Saudi Arabian Monetary Agency), and Monthly Financial Statements against Balance Sheets of different branches.
2. Enter the data into the computer (FS, BS, & Other Financial Reports).
3. Follow up amendments and corrections to Financial Reports with concerned branches, by Fax, Phones & Telexes.
4. Consolidate the FS, BS and other analytical and Financial reports using available software & applications (MS Access, FoxPro, Lotus and ERMS of SAMA “Electronic Remittance Management System of Saudi Arabian Monetary Agency”), and send Riyad Bank’s Consolidated Financial Reports to SAMA.
5. Participated in Arabizing and entering the Arabic version of the General Ledger Millennium System (GL:M) to the Mainframe.
6. Participated in the development of the new accounting manual for the Bank for its automated environment.
7. Handled Secretarial work for the SAMA Reporting Section.
8. I also worked as a Secretary for the AGM Financial Control.
9. Participated in the selected team to organize for Riyad Bank’s Shareholders General Meeting held in 1995.
10. Keeping a filing system for the Financial Reports and the Backup Media.
11. Other duties that may be assigned from time to time.
AL BARAKA BANK (SUDAN): (Dellah Al Baraka Group)
A banking services and finance, capital 200 000 000 US dollars, 30 branches·
HEAD OF COMPUTER SECTION, Head Office:
1. Supervised and supported the computer system in the bank’s branches and Head Office Departments, to assure a fast, accurate and continuous customer service.
2. Installed the computer system in most of the bank’s branches (stand-alone branches) and HO Departments, which includes, Hardware (PC setup and connections, Software (applications installation), Humanware (staff training), and Accounting wise.
3. Managed training programs, held for the bank staff, mainly in Computerized Modular Banking System, Signatures Verification System, software programs, Operating Systems (DOS, Windows and UNIX System Administration), Accounting Manual, Reports Auditing.
4. Supervised & supported the computer UNIX System Administrators and Banking System Operators at different branches. (Using UNIX on NCR Tower 32 family, DOS and Windows on stand-alone PCs)
5. Responsible for the follows up of hardware maintenance contracts, preventive maintenance, and calls.
6. Participated in the development of the accounting manual for the Bank for its automated environment.
BANK OF KHARTOUM (SUDAN): (prev. BARCLAYS D.C.O.). A banking services and finance est. 1913:-
a) UNIX SYSTEM ADMINISTRATOR:
(UNIX on NCR TOWER 32/700, 600, & 300 family):
Charged with the day-to-day maintenance, control and operation of the computer system. I have handled the role of operator, manager and troubleshooter. Provided end-users with an accessible trouble free environment by handling the following jobs:
1. Start and shutdown the system.
2. Backup system files periodically. and restore when needed.
3. Control and update the system peripherals; printers (5), terminals (20), and connected PCs (6). (HO & 3 Branches in one Building connected via direct wires).
4. Assign and controls the users' access to the system, addition, deletion, and update of users (at all levels).
5. Control system security "data integrity-passwords, " at all levels.
6. Install the software (MODBANKS) package, test and update modifications done by programmers.
b) Computer System Operator / Banking System (MODBANKS):-
1. Start of the day procedures.
2. Daily operations procedures.
3. End of the day procedures.
4. Backup and restore operations.
5. End of period operations. (Weekly, monthly and semi annual.)
c) BANKING OFFICER:
Worked at different departments of Bank of Khartoum, Gamhouria Av. Branch:
1. Current Accounts Department.
2. Savings Accounts Department.
3. Foreign Exchange Department. / Local Exchange Department.
4. Accounts Department (General Ledger).
Personnel Department (HR and branch Administration Affairs).
Internally rotated in different sections for training, then assigend to the Pricing Department responsible for pricing all the iportmed and in-country produced products, and pricing products for export. Participated in a market research of the influence of flood crises of 1988 on the priceses of goods and services.
Very Good, First of the Faculty Of Commerce including sections of Business Adminstraction, Accounting, Economics and Insurance.
URL removed due to policy violation. Please contact support for further information.