HR Coordinator
Al Aabdi Holding
Total years of experience :17 years, 7 Months
• New hire documentation - Offer Letter, Contracts and visa processing.
• Prepare salary certificate, service letter, promotion letters, NOC’s and other correspondences to RAK Bank outsource staff.
• Prepare all requirements needed for Immigration from visa processing to visa cancellation.
• Prepare necessary documents for employment visa, visa/labour contract amendment, labour contract application, medical application, labour card and residence visa stamping.
• Arrange ok to board and visa deposits.
• Arranges/coordinates the exit formalities in the airport.
• Maintain the personal files of all outsource staff under RAK Bank.
• Provide assistance to RAK Bank HR Outsource coordinators.
• Assist with Recruitment as per the requirement of each department. Arrange advertisements, scan CV’s, schedule interviews/exams, offer letter preparation, assist in visa arrangement, coordinate with the Finance Dept. and set up of personal file.
• Prepare correspondences eg. Salary Certificates, Experience Certificate, NOCs, memos to other departments and divisions.
• Provide assistance to the HR Manager with regards to meeting appointments, coordination with staff concerns, etc.
• Coordinate transfer of employee’s from one site to another and site allocation management.
• Update the Staff List daily and Payroll report on a monthly basis for both Staff and Labour category.
• Responsible for filing all Staff personal file.
• Coordinate with C3 representatives regarding all related C3 queries of tradesmen like captured, lost or damaged card.
• Assist with the preparation of the monthly camps report to the Management.
• Prepare requisitions for office supplies for Head Office staff. Maintain inventory and order as per requirement.
• Prepare requisitions for flight booking for repatriation and annual leave purposes.
• Coordinate with Operations Dept. regarding site allocations of employees who returned from leave.
• Attend to weekly meetings, coordination meeting with Contractors and prepare minutes of the meeting.
• Arrange schedules of meetings.
• Encode all incoming and outgoing documents from Head Office and Contractors for easy retrieval of documents.
• Assists on the bidding process and submittals.
• Check and print incoming mails, fax transmittals and documents from the head office and Contractors.
• Maintain and keep all files in confidential. Attend trainings and to develop relevant knowledge skills.
• Receives, sorts and routes mail.
• Compose and edit business correspondence on behalf of the bosses.
• Prepare store requisition according to requirements and supplies needed and follow up on the same.
• Responsible for organizing, receiving & dispersing of office supplies.
• Prepare Mancom report and weekly accomplishment report of Site Management Team to be forwarded to the Higher Management.
• Make all Requests for Payment and liquidation of expenses and other related Admin matters.