Executive Assistant
Lootah Group Of Companies
Total years of experience :16 years, 1 Months
• Manage GM’s diary, book hotel and air ticket
• Reply to emails on behalf of the GM
• Act as the gate keeper for the GM’s office by receiving visitors and clients
• Generate reports and research as per the GM’s instructions
• Draft LOA, MOA, MOU and other documents for GM’s approval
• Prepare reports for submission to the Chairman of the Company
• Coordinate running projects with the concerned department
• Manage CEO’s diary, book hotel and air ticket
• Reply to emails on behalf of the CEO
• Act as the gate keeper for the CEO’s office by receiving visitors and clients
• Generate reports and research as per the CEO’s instructions
• Draft LOA, MOA, MOU and other documents for CEO’s approval
• Prepare documents/presentation required by the CEO for his business meetings
• Process orders through Sales Force software for company accounts
• Monitor and report expenses of the CEO using his credit cards
• Assist the HR on hiring process from interview to orientation
• Assist the Accounts Department of follow up of AR
• Process all utility payments online using the CEO’s credit cards
• Review and approve employees leave via 1Clique software
Assist the VP for Sales and marketing on research and reports
• Coordinate with Logistics and warehouse on product stocks
• Monitor and replenish all office and warehouse supplies
• Renew company license, company vehicles and CEO’s personal vehicles
• Answer phone calls and direct the call to the concerned department
• Act as Administrator on all government and non- government portals
Manage the MD’s diary and email account
• Book Hotel and Air Transfer
• Reply to emails for the MD
• A end mee ng with clients as and when needed
• Prepare monthly sales report by logging inquiries
sent to clients
• Review and counter sign liquida ons of staff before
endorsing to accounts department
• Assist the HR and Admin department
• Prepare documents needed by the MD for his
business travels outside of the UAE.
• Screen telephone calls for the MD
• Assist the accounts department on follow up and
collec on of payments
• Travel outside of the country for mee ngs along
with the MD as and when he requires.
• Review contract agreements
• Coordinate with the different departments on the
status of on-going projects
• A end mee ngs with clients as and when needed
• Coordinate with China, Sri Lanka, Ethiopia, KSA and
the rest of the satellite offices for project related
works
Directly suppor ng Partners, General Counsel and
other senior legal professionals
• Extensive calendar and diary management
• Booking travel, mee ngs and accommoda ons
• Organizing events, appearances and engagements
• First point of contact for clients and internal staff
• Monitoring and responding to emails and telephone
enquiries
• Involvement with marke ng and business
development
• Establishing and maintaining client rela onships
• Project Management
• Dra ing correspondence, legal documenta on,
forms and contracts
• Carrying out legal research
• A ending court
• General secretarial and administra ve tasks
• Coordinate the activities throughout the company to ensure efficiency and maintain compliance with the company policy
• Manage agendas, travel plans and appointments for upper management
• Supervise members of the administrative staff, equally dividing responsibilities to improve performance
• Manage emails, letters, packages, phone calls and other forms of correspondence
• Create and update databases and records
• Track and replace office supplies as necessary to avoid interruptions in standard front office procedures
• Submit reports and prepare proposals and presentations as needed
• Assist colleagues whenever there is an opportunity to do so.
courses: Major in
