Document Controller
DURL (Obayashi Corporation)
Total years of experience :8 years, 9 Months
>Monitoring & maintaining quality & accuracy of all drawings to the standards required.
>Providing support to the office management drawing team and ensuring that all documentation is up to date, accurate & correctly distributed.
>Collate drawings with transmittals to post to sites & contractors.
>Controlling documents for review & approval.
>Maintain up to date list of current controlled documents.
>Archiving for all documents, both electronically & hard copy.
>Responsible for filing soft & hard copy drawings & issuing
them out to Senior Management, Design Teams, Procurement Team, Tender Teams, Sub-Contractors & Site Teams as appropriate.
>Responsible for producing a drawing register on a weekly basis.
>Establishing a system to record & to store all controlled documents in accordance with the requirements.
>Provides staff oversight and supervision by providing oral and written communication of job assignments, monitoring job performance, motivating, training and counseling personnel, providing assistance, coaching employees, scheduling staff, evaluating facility staff usage, allocating resources, evaluating requirements, controlling payroll expenditures, writing and updating training manual/reference guides, interviewing applicants for supervisory and attendant positions, organizing and conducting orientation and in-house training on operational procedures, policies, city code requirements, customer service and computer skills, and conducting performance reviews.
>Manages facilities by controlling garage space usage of monthly, contract and transient parkers, operating computer system, troubleshooting and making adjustments to system, directing traffic to available spaces through use of staff, monitoring operation, performing
inspections, and controlling signage.
>Performs administrative duties by conducting surprise audits for loss control, distributing and logging petty cash,
depositing funds, preparing reports, auditing cashier
reports and tickets and make recommendations for employee reimbursements for shortages, writing employee memo's, providing information, managing public relations and resolving customer complaints.
1. Prepare and manage correspondence, reports and documentation
2. Maintain schedules and calendars
3. Arrange and confirm appointments
4. Organize external and internal events
5. Handle incoming mail and other materials
6. Set up work procedures
7. Collate information
8. Maintain database
9. Communicate verbally and in writing to answer queries and provide information
10. Liaison with internal and external contacts
11. Coordinate the flow of information both internal and external
12. Operate office equipment and manage office space
13. Take, type and distribute minutes of meeting
14. Implement and maintain office system