HR Assistant
Doha Academy
مجموع سنوات الخبرة :12 years, 6 أشهر
• Keep and maintain the Master list for over 300 plus employee records, including (electronic and print-out copies).
• Maintain and update the employee information’s to MOE HR System and Isams System .
• Prepares letter as such employment offer, salary certificates, employment letters or any type of letter requested by the staff.
• Conducting joining formalities for new joiners
• Responsible for collecting the required documents for the new joiners
• Prepare the organizational structure
• Support all internal and external HR-related inquiries or requests.
• Preparing files required for QNSA Audit
• Review and modify all forms and Job Descriptions
• Assist the HR Support Partner to finalise the payroll
• Assist with the recruitment process by identifying candidates, performing reference checks, and issuing employment contracts.
• Prepare Staffing plan
• Ensure that flight ticket will be booked on time.
• Covering and assisting other HR tasks
1. Recruitment
• Responsible for posting vacancy advertisement through online channels and other media
• Receives and reviews CVs and cover letters of the applicants
• Calling shortlisted applicants for scheduling interviews.
• Conduct initial interviews, administer tests, and endorse applicants for the final interview.
• Browsing social networking sites like LinkedIn for suitable job profiles with required skills.
2. Compensation & Benefits
• Prepares offer letters or memos for disciplinary sanctions (warning, penalties, and termination), promotions, and performance reviews in coordination with the Operations Department.
• Keep and maintain the Bright ERP System for over 700 plus security personnel records, including (electronic and print-out copies).
• Prepares employee end of service, leave the settlement, separation notices, and related documentation.
• Ensure that compensation & benefits are in compliance with the current company policies & procedures in which inline with the labor law.
• Prepares a grading and salary structure
• Assist the PRO in processing the visa, QID, and health card application and all MOI related concerns.
• Prepare job descriptions, job evaluations, and key performance indicators (KPI).
• Manage and control employees’ leave applications (annual, emergency, etc.).
• Prepares the HR yearly budget plan.
• Keep and maintain the HRD forms
3. Employee Relations
• Liaising between employees and management
• Conduct exit interview and find out what is the reason behind the separation
• Manage employee complaints and grievances.
• Develops and reviews office policies, and procedures.
• Provide employees with proper orientation on office policies, protocols, and procedures. Ensure that all queries were cleared and responded.
4. Other Tasks
• Perform any other task as required and instructed by the HR Manager and the Managing Director.
• Assisted in typing and distribution of confidential letters for senior members only.
• Organize office and assist associates in ways that optimize procedures.
• Sort and distribute communications in a timely manner.
• Create and update records ensuring the accuracy and validity of the information.
• Schedule and plan meetings and appointments.
• Monitor the level of supplies and handle shortages.
• Resolve office-related malfunctions and respond to requests or issues.
• Coordinate with other departments to ensure compliance with established policies.
• Maintain trusting relationships with suppliers, customers, and colleagues.
• Perform receptionist duties when needed.
• Serves visitors by greeting, welcoming, and directing them appropriately.
• Notifies company personnel of visitor arrival.
• Maintains security and telecommunications system.
• Directs visitors by maintaining employee and department directories.
• Maintains security by following procedures, monitoring logbook, and issuing visitor badges.
• Listen and respond to guest queries and requests both in-person and by phone
• Provide accurate information about local attractions and services
• Liaise with necessary staff including housekeeping and maintenance to address any problems or complaints made by guests
• Complete and maintain any incident reports, daily activity reports or other reports requested by management
• Manage conference room bookings and scheduling
• Close guest accounts and check guests out