Sales Coordinator
Alaa for Industry
Total years of experience :7 years, 5 Months
- Prepare and submit quotations to customers.
- Process Sales Invoice thru ERP system (BAAN).
- Process Credit Note and ensure that returned materials are in good conditions prior approval.
- Initiate Sales order upon receipt of P.O. from the customer and expedite the delivery as per the customer requirement.
- Assist and support Sales Engineers to achieve monthly and annual target sales.
- Communicate with the customers to ensure that their orders are handle efficiently and satisfy their needs.
- Make monthly Sales report and update the Sales team on the status of actual sales vs target sales.
- Ensure all orders are process on time and delivered on time.
- Participate on annual inventory as per company policy and procedure.
- Initiate and process stock order as per branch manager approval.
Provide a complete secretarial and administrative service to CEO, Vice President and to the General Manager.
Observe confidentiality procedures and register and track accountable documentation, records, reports to ensure security and control of documents.
Prepare and process the documents needed to recruit manpower in the Philippines, Nepal, India, Pakistan & Indonesia and submit required legal documents to their respective Consular offices as well coordinate to the official agencies of each country chosen by our company for the deployment of the workers.
Make routine telephone calls to follow up action on behalf of the Executive Vice president and General Manager.
Perform general office duties such as ordering supplies, maintaining records management systems and performing basic bookkeeping work.
Preparing and organizing CEO & General Manager Schedules, appointment and meetings.
Accomplished minutes of the meeting and composed correspondences i.e Memo, letter prior to the approval of the General Manager also drafting email replies in order to ensure that all mails are dealt with efficiency, transparency and honesty.
Handled reservations of flight bookings of all the staffs as per email request. Arrange transportation for incoming and outgoing guests and staff (Airport pick and travel)
Custodian and responsible for keeping personal files/records of the CEO and all the company’s legal documents.
Received and screen incoming calls before transferring to the concerned personnel.
Preparing P.O’s and sales quotations (local & abroad) and send to the concerned suppliers and customers. Make follow up reports to those pending issues i.e P.O’s. quotations etc. by call or by e-mail as per instruction of the General Manager.
Preparing and computing monthly timesheet and overtime claims of all the employees’ prior submission to the accounts department for payroll.
Arrange and organized monthly general body meeting for the operation department as per the General Manager’s instruction.
Greet visitors and determine whether they should be given access to specific individuals.
Performed other duties and errands assigned by the General Manager and the C.E.O.
Prepare and submit quotations to the Clients as In-house Sales of the Company.
Sells the products of the company as In-house account.
Prepare and process purchase order to the Supplier and ensures that orders meet the specifications and will be delivered in good conditions.
Prepare Commercial Invoice for all delivered items to the clients and monitor receivables, to ensure that due’s will be collected on time and follow-up payments to clients for unpaid Invoices.
Work as logistic personnel for import and export transactions of the Company.
Ensures that all deliveries will be delivered on time and in good conditions.
Performs Inventory counting of Stock Items (Filters, Gasket, Valves, Duct Hose and other Industrial items base on Audit Period together with the Accountant.
Prepare Statement of Accounts and submit to Finance Department to process payment to the Supplier.
Prepare pre-qualification of the Company to be an approved Vendor to the clients.
Assist the Sales Team in achieving the Annual Target Sales of the Company.
Provides update on Sales Order Status and delivery status to the Sales Engineers.
Submit Sales Report to the Division Manager and reconcile with Finance Department records.
Monitor the daily, monthly and annual sales of the company.
Prepare payment proposal, validate disbursement voucher and verify related payment if it is in accordance with the company policy.
Audit disbursement of the company and forward the documents to the approving officer for review and approval.
Assist the accountant in processing payments.
Ensure that all transactions will be properly accounted and in accordance with the company policy.
Make summary report of all transactions being handle and submit to the supervisor.
Performs other duties as requested by the Accounts Manager.
Ensure that all deliveries will be delivered accurately and items to be delivered have corresponding approval by the Chairman and Authorization of the Department Head.
Monitor and supervise warehouse daily activities (Inbound & Outbound).
Perform warehouse audit (Inventory Counting, Monitoring and Supervising).
Keen to details for every delivery from different suppliers of the company.
Ensure that standard procedures are followed by warehouse personnel and make incident reports if the policy of the company is violated.
Make Reports on all items in warehouse and make sure all documents will be submitted to the company Head Office for documentation and record purposes.
Conduct monthly Inventory together with property custodian and warehouseman.
Prepare and submit Audit report for all Inventory items in the warehouse.