Sales Coordinator cum Secretary
Piano Exports Fzco
مجموع سنوات الخبرة :2 years, 9 أشهر
Attending queries received through email and providing the needful action.
Preparing quotations for potential customers. This includes sending of email for all contacts gathered from Trips and Exhibitions.
Communicating with existing customers regarding the pre-sales and after-sales requirement & service including preparing of proforma invoice through excel sheet and following up advance payment.
Coordinating with Production Department for the confirmed orders until goods will be ready for dispatch.
Coordinating with Outsource Suppliers for the confirmed orders (outsource items). This includes preparing of PO, arranging advance payment, and confirming of artwork.
Checking of production samples as per confirmed artworks.
Arranging samples for presentation purposes
Assisting the Chief Manager with Exhibitions and Trips.
Providing Clerical Assistance to the Office Manager and Chief Manager.
Receiving, sending and following up the samples and documents dispatched through couriers.
Ensuring the sufficiency of office supplies.
Maintaining complete and proper documentation
Maintaining the cleanliness of the office
Business Bay, Dubai, United Arab Emirates)
Manage logistics. Coordination with warehouse for local and
export orders.
Communicating with sales customers with regards to pre-sales
and after-sales requirement & service. This includes preparing
and monitoring Proforma and Commercial invoices through
"Tally" & excel sheet
Receiving and directing calls to the concern person
Receiving and sort mails and deliveries
Receiving, sending and follow up with couriers. Ensuring the
receipt by consignee
Formally greets and assist guests on proper manner
Ensure knowledge of staff movements in and out of organization
Manage appointments, travel, meetings of Managing Director
and staff.
Handle Registrations of Doctors to different conferences
Manage Petty Cash and reporting to accounts every end of the
month
Monitor and maintain Office Supplies
Assisting Sales & Marketing Coordinator on preparing Proforma
Invoices for the orders of clients up to arranging documents
required for shipment
Prepare Commercial Invoices to maintain the client's accounts
updated using Tally
Collect Sales Reports from our clients
Serves assistance in all departments