Accountant
Karpower International DMCC
Total years of experience :14 years, 8 Months
-posting of transactions in SAP system including supplier invoices, customer invoices, bank transactions and other genenal accounting documents such as accrual, deferral, depreciation, revaluation, etc.
-monthly reconciliation of GL balances including customer and supplier accounts reconciliations
-monthly review of trial balance and GL schedules
-reconciliation of intercompany balances
-focal for internal and external audit inquiries and requirements
-preparation of management reports
-preparation of financial statements
-review of tax statements and returns (VAT, WHT, CIT)
• Manage transition of US Payroll process for international client with more than 7, 000 employees from existing client vendor to IBM
• Responsible in driving completion of project deliverables and tracking risks, actions and issues during the transition period
• Ensure that process test plans are in place and aligned with Operations
• Facilitate meeting with Operations & Transition Team on status of Business Controls deliverables and Business Controls validation results for transitioning accounts
• Participate in lessons learned sessions and implement recommendations for improvement
• Manage day to day US Payroll operations for international clients with more than 50, 000 employees
- Ensuring timely and accurate processing (keying and checking) of adjustments and inputs for on-cycle or off-cycle payroll runs. This can include, but not limited to, regular earnings, STD hours, overtime, stock dividends, rewards and annual bonuses.
- Ensuring accurate deduction set-up for employees and understanding how the system calculates deductions for an employee.
- Monitoring of bank rejects, exception checks and processing of stop payments at the bank
- Investigating/ calculating employee overpayments and ensuring that repayment plans are inputted in the system.
- Interpreting garnishment orders and setting up deductions in the payroll system
• Ensuring accurate tax information set-up and production of annual tax returns of employees
• Ensure that any escalated payroll cases are properly resolved and closed in the aligned turnaround time.
• Attend to operational meeting with client to discuss key deliverables and watch outs for payroll processing
• Handled Service Level Agreement reporting with client and work with different teams in identifying preventive action for issues reported.
• Created process improvements such as automation and standard templates and checklists for efficient processing
• Worked with client on overpayments project to increase recovery from employees.
• Conduct regular team huddle to discuss business updates, staffing, issue resolution, help needed, cascade
• Give heads up to management for any pressing concerns
• Hold career development discussions with direct reports
• Provide coaching and guidance to the team and address performance issues of direct reports
• Prepare monthly resource forecast and variance analysis
• Ensure compliance to business controls requirement
• Focal for external and internal audit activities
• Monitor direct deposit funds rejected by the bank, and reissue payments according to standard process.
• Monitor exception checks report from the bank site and validate if the check is valid for payment.
• Submit Stop payments to the bank and wait for bank confirmation prior to reissuance of correct payment
• Calculate employee net overpayments & prepare overpayment letters
• Monitor repayments from employees and process tax adjustments on employees’ records
• Attend to inquiries and escalations from the client
• Worked hand in hand with accounting in reconciliation of cash, receivable and garnishment accounts
• Contributed to the stabilization of the banking process which was a hot item in 1Q 2011.
• Designed the overpayment process in 2Q 2011, documented the procedures and obtained approval from client.
• Received several commendations from the client for the ability to provide sound resolution/explanation to highly sensitive and critical employees.
• Prepare manual journal entries and handle journal processing to ledger
• Reconcile payroll cash, employee receivable and tax accounts
• Investigate and resolve reconciliation variances
• Attend monthly variance meeting
• Attend to Financial Analysts' inquiries for the charges booked in the accounts
• Observe controls policies and support business control activities like compliance/quest audit.
• Update process documentations as required
• Encode transactions in client accounting software (Accustom Solutions)
• Create receipts and disbursement schedule
• Prepare closing and adjusting entries
• Trace receipts and collections from client bank statements
• Conduct audit of client inventories
• Reconcile trial balance
• Prepare financial statements
• Prepare tax returns
• Printing and filing of client documents