Elma Asuncion

HR Assistant Specialist
Human Resource Department
Derma Clinics
Dabab street, Riyadh Saudi Arabia
September 8, 2015 to December 30, 2018

Duties and Responsibilities:
*Regularly updating and logging of employee leave requests.
* Preparing monthly time card report for the clinic and all affiliate clinics for payroll purposes.
*Organizing airline booking requests of all staff going for annual vacation and business leaves.
*Preparing summary of monthly statement received from travel agency for payment purposes, segregating accounts for each clinics ticket requests and follow up requested payments from other business site.
*Responsible for collecting and finding suitable candidates and assess all CV’s for short listing purposes, scheduling candidate for interviews.
*Preparing documents and attest to Philippine Embassy for recruitment Processing:
1. Man power
2. Special Power of attorney
3. Standard Employment Contract
4. Visa’s
*Process documents at the Philippine Embassy for the recruitment purposes.
*Monitoring and Preparing Annual Evaluation of the nurses, clinical doctors and other staff.
*Make Initial report for the staff Evaluation to be submitted to the HR Supervisor
*Responsible for making the Memorandum in English and Arabic format.
*Preparing HR policies as required by the department.
*Preparing HR Forms for implementation.
Working Experience
Page 2 of 6
*Make other staff report as per request of the HR Manager. Updating of HR and Admin. Incoming and Outgoing Tracking System (English and Arabic)
*Responsible for updating and giving of staff Identification number, National IDs and Health insurance.
*Responsible for monitoring and updating of staff files.
*Monitoring of the rental payment for each Clinical branch.
*Opening Staff File, Other related task required like filing, updating employee files and other tasks related to filing.
*Produce and submit reports on general HR activity.
*Process payroll and resolve any payroll errors.
*Complete termination paperwork and exit interviews.
*Keep up-to-date with the latest HR trends and best practices.  Support all internal and external HR-related inquiries or requests.
* Assist with the recruitment process by identifying candidates, performing reference checks, and
*issuing employment contracts of newly hired nurses and other staff.

Medical Secretary
Nursing Department
Dr. Sulaiman Al-Habib Hospital
Takkasusi Branch, Takhasusi Road, Riyadh Saudi Arabia
September 7, 2013 - December 10, 2014

Duties and Responsibilities:
*Performing secretarial and clerical duties including medical transcription, composition and dictation.
*Preparing and processing correspondence; and responding to incoming telephone calls, screening calls, taking and relaying messages and providing information
*Composed, typed and distributed meeting agendas and minutes, routine correspondences and Hospital policy and regulations.
*Providing support to all doctors and medical staff.
*Scheduling appointments and admissions as requested.
*Maintaining appointment books for patients and updating physicians’ schedules.
*Ordering and restocking office and clinical supplies.
*Prepared new contract for the new hired nurses from other countries.
*Maintaining patient confidentiality.
*Collected and coordinated the flow of internal and external information.
*Managed office equipment and office space.
* Established the administrative work procedures for tracking staff’s daily tasks.

Administrative Officer (Part time Job)
HR Department
Saudi Temco Company
Olaya District, Riyadh Saudi Arabia
February 24, 2013- August 26 2013

Duties and Responsibilities:
*Prepared and organized paperwork and other materials as needed for meetings, conferences, travel arrangements and expenses reports.
*Maintained office scheduling and event calendars.
*Composed, typed, and distributed meeting agendas and minutes, routine correspondences and reports.
* Set up and handled incoming mail and office filing systems.
*Collected and coordinated the flow of internal and external information.
*Managed office equipment and office space.
*Established the administrative work procedures for tracking staff’s daily tasks.
*Booking Airlines Ticket and Hotel Reservation for all Managers.

Executive Secretary
King Faisal Hospital and Research Center
Thakasusi street Olaya Road, Riyadh Saudi Arabia
HR Department International Recruitment
May 12, 2009- December 14, 2012

Duties and Responsibilities:
*Provide administrative and clerical support to department or individuals.
*Schedule meetings and arrange conference room.
*Alert manager about cancelations of meetings.
*Handle information request.
*Prepare correspondence and staff mail.
* Arrange for outgoing mail and packages to be picked up.
*Prepare statistical reports.
*Mange spreadsheets.
*Prepare confidential and sensitive documents.
*Coordinates matters of top priority and handle accordingly.
*Helps prepare office budget.
*Maintain office procedures.
*Coordinate travel arrangements; prepares itineraries, complies and maintains travel vouchers and records.
*Operate office equipment’s, such as photocopy machine and scanner.
*Relay directives, instructions and assignment to executives.
*Receive and telephone messages.
*Direct the general public to the appropriate staff member.
*Maintain hard copy and electronic filing system.
*Sign UPS/Fed Ex/DHL packages.

Executive Secretary
King Faisal Hospital and Research Center
Olaya Road, Riyadh Saudi Arabia
Orthopedic Adult Department
October 1, 2005-March 11, 2009

Duties and Responsibilities:
*Schedule and confirm patient diagnostic, appointments, surgeries and medical consultations.
*Compile and record medical charts, reports, and correspondence, using personal computer.
*Answer telephones, and direct calls to appropriates medical staff.
*Received and route messages and documents such as laboratory results to appropriate staff nurse.
*Interview patients in order to complete documents, case histories, and forms such as intake and insurance.
*Composed, typed, and distributed meeting agendas and minutes, correspondences and reports.
*Preparing confidential correspondence.
*Act as first point of contact person for internal and external queries, requests to the Medical Director.
*Organizes and maintains important and highly confidential files records.
*Oversee the completion of compensation and benefit documentation.
*Assist with performance management procedures.

Office Staff
Liberty Corporation, Philippines
# 40 Atis Street Potrero Malabon, Manila Philippines
April 2003- September 2003

Duties and Responsibilities:
*Planning, preparing agendas for, taking minutes of board meeting and annual general meetings.
*Maintaining statutory books, including registers of members, directors and secretaries.
*Dealing with correspondence, collating information and writing reports.
*Advising members of the legal, accounting and tax implications of proposed policies.
*Monitoring changes in relevant legislation and the regulatory environment, and taking appropriate action.
*Liaising with external regulators and advisers such as lawyers and auditors.

3rd level SM North Edsa, Quezon City Philippines October 16, 2001 - March 10, 2001 Duties and Responsibilities:  Handling IN and OUT report.  Control any personal documents.  Responsible for any invoice to be file.  Responsible for monthly inventory and checking the sales

Office Clerk - On the Job Training
All Asia plans Corporation, Philippines
6’Th floor RCBC Tower Paseo de Roxas Makati Philippines
January 2000 -August 2000

Duties and Responsibilities:
*Operate within the direction of the manager and deliver administrative task to meet the quality and time objectives.
* Perform professional secretarial services.
*Composing letter, answering incoming and outgoing calls.
* Assisting prospect clients.
* Taking minutes of board directors.