Elsa Erutha Nakiganda

As a Human Capital Secretary, i provide quality office support and manage the daily running of the front office, coordinate and Assist HR Manager in employee induction and office activities and operations to secure efficiency and compliance to company policies, supervise administrative staff and divide responsibilities to ensure performance, manage agendas/travel arrangements/appointments etc. for the upper management, manage phone calls and correspondence (e-mail, letters, packages and courier services etc.), Book Tickets and Travel related business for all staff and hotels
SPECIFIC ACHIEVEMENTS
• Carry out induction of new joiners, mobilization and as well as demobilization of outgoing staff
• Manage Access cards and gate passes for all new staff and old and as well as visitors together with greeting visitors/guests/members professionally, determining the nature and purpose of visit, direct and escort them to appropriate destination or waiting rooms
• Answer incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel and departments.
• Schedule appointments maintaining & updating calendars, reminding respective personnel of the appointments
• Training & development of staff as well as recording attendance records for all trained staff
• Clerical Work and making surer all training data programs are up to date for each specific department and year
• Manage and coordinate HR Manager Calendar, organize meetings and appointments
• Hotel Booking for business travelers and flights and ticketing for new employees
• Prepare Expense claims for all staff after they travel back and highlight all irregularities
• Assist Executive Assistant in minute writing and meeting room management and refreshments
• Order office stationery, inventory of both stationery and office equipment
• Organize workstations for new joiners and make sure they have all essentials needed on first day.

• Office administration and management
As an office administrator, i provide quality office support and manage the daily running of the office, coordinate office activities and operations to secure efficiency and compliance to company policies, supervise administrative staff and divide responsibilities to ensure performance, manage agendas/travel arrangements/appointments etc. for the upper management, manage phone calls and correspondence (e-mail, letters, packages etc.), support budgeting and bookkeeping procedures, create and update records and databases with personnel, financial and other data, track stocks of office supplies and place orders when necessary, submit timely reports and prepare presentations/proposals as assigned
SPECIFIC ACHIEVEMENTS
• Overseeing and monitoring Procurement activities and progress
• Evaluation of Material Requisitions content prior to preparation of Request for Quotation to approved suppliers.
• Liaise with Client and report on procurement achievements and activities.
• Expedite vendors after order award to ensure schedule requirements where achieved.
• Participate in selection of suppliers based on criteria
• conduct a comparative analysis of suppliers based on prices
• Review and evaluates the performance of the suppliers
• Carry out all necessary procurement activities (Send out inquiries and follow them up for efficiency)
• Verify quantification of orders
• Verify that the required order is within the agreed budget

• Manage Directors frequent travel arrangements
• Diary management
• Meet, greet and assist visitors and also respond to inquiries
• Organize workstation and stationery for new joiners
• Access card management. This includes applying for the access cards, distribution and maintaining record of the access card of every new joiner and cancelling them in case they no longer work for the company
• Coordinate and manage meeting/conference rooms, including booking the room for the desired personnel, organize the room and refreshment in case they need it.
• Draft various letters and memos (EID and Ramadan Announcements).
• Handle the employees’ time sheets, attendance track and rotation schedules.
• Prepare monthly office refreshment, drinking water and other office supplies expense claim summaries and hand it over to the finance office for payment.
• Track inventory for stationery and office equipment.
• Organize the mobilization and demobilization of all company staff; book their hotels, transportation, tickets, etc. as per Company policy and keep track of their location presence.
• Assure the operation employees necessary gate passes/access cards are provided on time and keep track of their expiries.
• Coordinate laptop/desktop computers. Keep track of both available and available desktop/laptop computers and help coordinate with IT in case there is any faulty ones
• Business cards application and typing and send them for printing upon request
• Carry out courier service for the company and keep track of both received and sent courier.
• Carry out expense claim summaries for drinking water, meeting refreshment, business cards and office stationery and hand it over to finance for payment before the financial month ends
• Perform other duties as assigned by the Operations Manager.

Assistant Manager. help run business and daily operation next to the directors.
Reservations. Make and recieve reservations
Human Resource Assistant